Networking Equipment

1. Networking Equipment Statewide Contract Webinar – September 12, 2012 SPD-CP031 Georgia State Purchasing Division http://statepurchasing.doas.georgia.gov Revised 02/10/11

2. Presenter PlusState Purchasing Division – Statewide Contracts Jan Pytelewski IT Category Manager janet.pytelewski@doas.ga.gov 404-656-5361 [Location: 13th Floor, West Tower/Floyd Towers] Jeff Rolsten IT Group Category Manager Nicole Johnson Assistant to Leslie Lowe, SPDAC If you are experiencing “technical difficulties,” please contact my colleague, Bernie Joy at 404-463-5556

3. Opening RemarksState Purchasing Division – Statewide Contracts Jeff Rolsten IT Group Category Manager jeffrey.rolsten@doas.ga.gov IT SWC Refresh

4. Purpose of this WebinarState Purchasing Division – Statewide Contracts

5. Purpose of this WebinarState Purchasing Division – Statewide Contracts The purpose of this webinar is to: • Explain the scope of the Statewide Contract (old versus new) for Networking Equipment • Provide specific details related to the Statewide Contract • Review the benefits of the Statewide Contract • List the steps you follow to find the Statewide Contract on the SPD website • Review ordering information • Provide answers toquestions related to the Statewide Contract • Request feedback on how SPD can better support you

6. RFP Goal & Objectives “Old” Environment – Network Equipment • Scope: Basic LAN/WAN – switches, routers, gateways, VPN, firewalls, etc. + limited services (installation/maintenance/support) • Restricted catalog of products/services • Contracts > 10 years old • Mandatory contractfor state entities/Off-contract purchases required waiver • Hardware focus - Onerous to use when purchasing an IT solution

7. RFP Goal & Objectives For the Network Equipment and IT Infrastructure Products RFP (AKA Networking Equipment Rebid), SPD had the following objectives for the RFP: SPD’s overall goal was to improve the scope, applicability and benefits of its Information Technology contracts • Expand catalog of products/solutions covered by statewide contract • Enhance ability to talk/discuss/evaluate solutions with Manufacturers • Increase discounts/savings and maximize value of the SWC • Improve purchasing efficiency • Advance technology introductions/dissemination of technology information and roadmaps • Offer additional programs of value to city, county, K-12 BOEs, authorities • Ensure E-Rate eligibility • Support Governor’s program to grow businesses with a GA presence

8. RFP Scope – Networking Products, Software & Services Definition A computer network or network, is a collection of hardware components and computers interconnected by communication channels that allow sharing of resources (such as applications) and information or data. Targeted RFP Respondents Manufacturers Award by Category (due to complexity of products & diversity in the marketplace) • Category 1 - Wired Networking & Infrastructure Products • Category 2 - Network Optimization & Management Products • Category 3 - Wireless Networking & Infrastructure Products • Category 4 - Security Products • Category 5 - Unified Communications Products

9. Network Equipment Category Descriptions • Category 1 - Wired Networking & Infrastructure Products Includes wired Local Area Network (LAN), Wide Area Network (WAN), Campus Networks hardware/appliances such as Ethernet-based switches, routers, gateways, controllers, interface modules, associated network management software, etc. Alternatively, the category is described as Ethernet-based products utilized in various networks layers (core, distributed, edge). Category also includes network peripherals and accessories such as transceivers, fiber cable, network interface cards, etc. • Category 2 - Network Optimization & Management Products Includes specialized bandwidth management/WAN optimization, IP address management, network device configuration management products/appliances and network/application monitoring/diagnostics products/appliances plus associated software. • Category 3 - Wireless Networking & Infrastructure Products Includes wireless LAN/WAN/Campus hardware/appliances such as access points/radios (both internal and external), controllers, bridges, and gateways/policy management tools. Category also includes wireless network peripherals and accessories such as network cards, cable, installation materials (ring mounts, enclosures), antennas, network management software, etc. • Category 4 - Security Products Includes Virtual Private Network (VPN) products, firewalls, and other security appliances – both stand-alone and integrated. This category also covers endpoint security/network access control, unified threat management, intrusion prevention, security services, content filtering, etc. • Category 5 - Unified Communications Products • Includes switches, controllers, routers, servers, and service appliances (collaboration, fax, etc.) that support communications via the Internet. In addition, this category includes hardware for video conferencing, IP telephone sets, etc. [This category does NOT cover PRI/Circuit Provisioning/Managed Services.] Subcategory: Network Video Distribution/IPTV. Includes software, hardware, materials, accessories, and installation services necessary for the distribution of standard and HD video across an IP network. Products should be capable of both real-time streaming, video-on-demand, and video archiving, and customized embedded/overlaid content.

10. Networking Equipment & IT Infrastructure Products Awarded Categories

11. What can be purchased off of the SWC? • Hardware/Equipment/Appliances • Networking Software & Subscriptions • Maintenance & Support (Various Levels) • Services • Installation • Configuration • Network Readiness & Healthchecks • Network Design & Site Assessments • Training • Proof-of-Concepts (POC)/Trial Evaluations • End-of-Life Management Services including Disposition & Trade-In Credits • Consulting • Leasing/Financing

12. Statewide Contract DetailsState Purchasing Division – Statewide Contracts What is the Contract Number? Contract # 99999-SPD-T20120501-XXXX Is it a Renewal? No Does it Replace an Existing Contract? Yes What is the Contract Term? Initial Term of 1 Year + 4 Renewals What is the Expiration Date? 05-31-2013 Does it Allow the Use of the P-Card? Yes Who is the Person to Contact with Questions: Jan Pytelewski janet.pytelewski@doas.ga.gov (404) 656-5361

13. Key BenefitsState Purchasing Division – Statewide Contracts Key Benefits: • Improved product discounts including additional academia discounts and pre-paid maintenance discounts (2 – 5 years) • Expanded product catalogs to facilitate solution (hardware, software & services) purchases • Expanded list of approved local Authorized Resellers and Servicing Partners for complete, statewide coverage • Inclusion of Financing and Leasing options • Expanded list of available services • Improved purchasing efficiency • Compliant with E-Rate requirements

14. Where to Find this Statewide ContractState Purchasing Division – Statewide Contracts 1. Visit the DOAS website at www.doas.ga.gov.

15. Where to Find this Statewide ContractState Purchasing Division – Statewide Contracts Hover over the State and Local section of the screen 2. Hover over the State and Local section of the screen. 3. Click on State Purchasing.

16. Where to Find this Statewide ContractState Purchasing Division – Statewide Contracts Click on Statewide Contracts 4. In the Direct Links section, click on Statewide Contracts.

17. SWC Index for Public 5. To access contract information, click on the Team Georgia Marketplace™ icon to access the Login screen. This User Name and Password is generic and only provides access to contract information. Use tgmguest as the User Name and the Password

18. Statewide Contracts Index 6. When the Login screen displays, use tgmguest as the User Name and the Password. This generic ID and Password allows access to contract information only. Use tgmguest as the User Name and the Password

19. SWC Index for Window Shoppers You can also click on the Team Georgia Marketplace™ icon to access the same Login screen, but enter your personal Window Shopper User Name and Password. This allows you to access the Statewide Contract Index as well as to shop for items available from the Statewide Contracts.

20. SWC for Window Shoppers If you are a Window Shopper user, you can access the Statewide Contract Index by entering your personal User Name and the Password once the Login screen displays. Then, click on the Contracts tab. Use your Window Shopper User Name and Password

21. Team Georgia Marketplace Contracts Once you access the system using the generic or your personal User Name and Password, click on the Contractstab to access the Statewide Contracts. Click on the Contracts tab

22. Finding SWC Information Type in “network” Look for list of Contract Names

23. Finding SWC Information Look for active links to • SWC Information Sheet • Benefits Sheet

24. How to use this contractState Purchasing Division – Statewide Contracts • Most purchase orders will be processed with an approved or authorized reseller of the Manufacturer • Generally, you or your IT group will have a quote from the authorized reseller • You may also need a Statement of Work, if you have services that are time & material based. • Be sure to reference the SWC # on any quotes and, of course, your P.O.

25. How to use this contract – Specific Information for State EntitiesState Purchasing Division – Statewide Contracts • Convenience Contract = the PO Type is SWCC • Category Code (NIGP) Suggestions: • Networking Equipment – 20664 • Networking Software – 20928 • Networking Services - 92037 • No waivers for Non-SWC Manufacturer purchases • Use of GSA Schedule 70 for Non-SWC Manufacturer purchases require the state entity to publicly advertise its intent to contract with the consortia-approved/cooperative-approved supplier in accordance with Section 2.3.2.2. of the Georgia Procurement Manual

26. How to use this contract – Discount ExampleState Purchasing Division – Statewide Contracts • Pricing – % Discount off of Manufacturer List/Retail Prices (Discount Floor)

27. Frequently Asked QuestionsState Purchasing Division – Statewide Contracts

28. Frequently Asked QuestionsState Purchasing Division – Statewide Contracts

29. Making Things Better – Part 1Feedback/Input for SPD • SWC Information Sheets – what is really needed to help you do your jobs? • Does having a matrix/list of Manufacturer to services help the Purchasing Groups? • Are you interested in “meeting” the Manufacturers? • Should I work on the set-up of allavailable authorized resellers in TGM/PS? Will this make the processing of a Purchase Order easier or faster? • Leasing/Financing – do you want additional guidelines? • How can DOAS/SPD support you better? How can DOAS/SPD support your IT groups better?

30. Making Things Better – Part 2Considerations for FY2013 RFP Pipeline Should SPD consider getting the following Manufacturers’ products under SWC? • Palo Alto • Barracuda • Fortinet • Exinda • Checkpoint Systems • Others?

31. Questions… ?

32. For more informationState Purchasing Division – Statewide Contracts Submit Questions To: Manufacturer Contact Information: Email Address: janet.pytelewski@doas.ga.gov Person to Contact: Jan P. Phone Number: 404-656-5361 Available in the SWC Information Sheets This Webinar A copy of this webinar will be posted on the State Purchasing Division website.