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Learning Management Systems

This project aims to transition Rutgers' Learning Management Systems to Canvas. The transition plan includes governance, communication, guidelines, proposed overall plan, course migration timeline, and project status.

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Learning Management Systems

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  1. Learning Management Systems Transition to Canvas Steering Committee Kickoff March 12th, 2019

  2. Rutgers Learning Management Systems (LMS) Blackboard (2002) – Predominantly used in Rutgers-Newark. Roughly 8,000 courses.  Sakai (2004) – LMS in use by roughly 60% of University (most of NB and Camden). Estimated 20,000 courses.  Also heavily used for project sites. Canvas (2016) – Introduced in 2016 as the replacement for Pearson eCollege.  Approx 9,000 courses. eCollege – LMS for online managed programs and some residential courses. Replaced by Canvas. Moodle (2011) – LMS for most RBHS programs. Estimated 5000 courses. Others – Specialized, in-house developed

  3. Executive Project Sponsors reviewed Canvas is selected as the University’s enterprise LMS (announced 11/2018) LMS Selection Process

  4. Canvas Benefits

  5. Transitioning to Canvas – Project Objectives

  6. Transitioning to Canvas – Project Governance

  7. Project Communications Anticipated Communications Topics • LMS Selection • Canvas Availability • Migration Progress and Status • Education and Training Availability • Transition Support • Old LMS Decommissioning • Project Sites Solution(s) • New Function Developments and Deployment Executive Meetings eMail Announcements Project Teams User Groups GoCanvas Website Road Shows, TownHalls

  8. Transition Guidelines • Transition priorities will be based on • LMS contract termination dates • Academic vs non-academic courses • Academic calendars and unit-specific terms (Fall 2019, Spring 2020, etc.) • Availability of transition resources • Number of courses • Project sites (after alternative solutions are identified and implemented) • Initial efforts per migration unit will target Term+1, then current Term

  9. Transitioning To Canvas – Proposed Overall Plan 1 • Infrastructure Stabilization, Improvement and Development 2 • RBHS - Moodle • RBHS – Migration End 3 • Newark - Blackboard 4 • Camden - LMS 5 • New Brunswick – SAS, SCI, etc 6 • Project Sites • Q1-19 • Q2-19 • Q3-19 • Q4-19 • Q1-20 • Q2-20 • Q3/4-20 • Q-21/24 Fall 2019 Term Begins Conclude Moodle Instruction Spring 2020 Term Begins Canvas Upgrade Available Moodle and Blackboard Contract End Project Sites Solution Available Grade Passback in Canvas 5 1 2 3 6 • New Brunswick transition from LMS (Sakai) • Essential features to be developed (Grade Passback) • Transition Admin to OIT • On-Demand provisioning • Automation and Integration w/SIS, IMS, Banner • Improve Usability • RBHS transition from Moodle • Moodle Contract extended 1 year • Newark transition from Blackboard, Sakai • Develop solution for Project Sites • Install and transition Project Sites to new solution 4 • Camden transition from LMS

  10. Transitioning To Canvas - Course Migration Timeline / Process 1 • Planning 2 • Assessment 3 • Migration 4 • Verification 5 • Production Turnover • T-1 • T-2 • T-3 • T-4 • T-5 • T-6 • T-7 • T-8 Inventory Complete Gap Analysis Complete Course Migrated and Optimized Course Approval Student Registration 1 2 3 4 5 • Kickoff w/School • Course Inventory • Data Collection • Gap Analysis • Solution Development • Copy or develop Canvas Course • Optimize and resolve gaps • Faculty Training • Course run through • Testing • User Acceptance • Publish Course • Archive old LMS • Enroll Students

  11. Project Status – By Transition Unit SAMPLE

  12. Project Status – Courses Identified; By LMS SAMPLE

  13. Challenges and Constraints

  14. Key Project Risks and Issues

  15. Key Project Risks and Issues cont.

  16. Outstanding Decisions

  17. Next Steps • Complete preliminary inventory of existing LMS courses • Audit of courses to be migrated • Development of data retention plans for each Legacy LMS • Identify all non-academic use cases in Legacy LMS • Prioritize migration units • Begin planning meetings with individual migration units • Establish project governance committees and prioritize working group activities • Initiate discussion on course fee structure and funding model

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