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Prepared by Cooperative Programs Section & Associates

NACO Training for OCLC Libraries. Prepared by Cooperative Programs Section & Associates. Authority Workflow : Use, Change, or Create a NAR. DCM Z1 Introduction– Additions and changes & LCRI 26; LCRI 26.1; LCRI 26.3B-C. Basic Principle.

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Prepared by Cooperative Programs Section & Associates

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  1. NACO Training for OCLC Libraries Prepared by Cooperative Programs Section & Associates

  2. Authority Workflow :Use, Change, or Create a NAR DCM Z1 Introduction– Additions and changes & LCRI 26; LCRI 26.1; LCRI 26.3B-C

  3. Basic Principle NARs must follow current practices for the 1XX heading and references (008/10 Descriptive Rules, c = AACR2) One exception: AACR2-compatible records which need no changes (008/10 d = AACR2 compatible)

  4. Checklist for Authority Work • Bibliographic record needs an access point • SEARCH!!! • Search multiple forms of the name • Search both bib and authority databases • Sometimes research is needed to clarify relationships • Remember the 24-hour rule • Don’t overdo it!

  5. Search Results Govern Workflow Three situations: 1. Find a NAR and use it 2. Find a NAR that needs updating 3. Create a new NAR • OCLC Connexion has an authority macro

  6. Situation 1 :Find NAR, Use It • If the 1XX heading is AACR2 and no other changes are needed… • Use the 1XX on a bibliographic record and make no changes to the NAR

  7. Situation 2 : Find NAR, Update Typical changes: • Change 1XX heading • Add variant form of name (4XX) or see also ref (5XX), justified in 67X • Add new information in 670 field • Change 4XX to resolve conflict • Consolidate duplicate NARs

  8. Situation 2 : Checklist for Updates • Search the 1XX and any 4XXs for conflict • Need to change the 1XX? • Reevaluate according to AACR2 • Need to add or change a 4XX/5XX? • Reevaluate all references according to AACR2 • Need to add a 670 or 675? LCRI 26 & LCRI 26.3B-C 8

  9. Situation 2 : Checklist for Updates cont. • Check the 008 fields: • 008/10 for Desc. Cat. Rules • 008/29 for Reference Evaluation • 008/32 for Undifferentiated Personal Name • 008/33 for Level of Establishment • Add 040 $d if the last field is $c or $d of another library, if not system-generated • Search for BFM if 1XX is changed

  10. Situation 2 : Checklist for Updates cont.

  11. Situation 2 : Adding a Variant Name Before After

  12. Situation 2 : Checklist for Duplicates • If NARs have different 1XX, keep the better and properly formulated 1XX • If NARs have same 1XX, keep the NAR with more complete references and 670s • If NAR to be deleted has valuable data that is not present on the record to be kept, transfer valuable data • Transferred data should add new or important information to the NAR • Review 008 fields • Search for BFM

  13. Situation 2 : BFM for Duplicates • When NARs have different 1XX forms for the same entity, search for BFM • NACO catalogers transfer any valuable data to record to be kept • Report the duplicate authority record for deletion • Report the BFM in the LC database to LC liaison while under review, or, when independent, to NACO@loc.gov

  14. Situation 2 :Consequences • Any NAR with a 1XX change will affect related NARs • Change all affected NARs, such as • Name/Title uniform titles • Parent/Subordinate bodies • Name/Title series • Search for and report LC BFM

  15. Situation 2 :Updates Have Consequences!

  16. Exercises Make appropriate changes to established NARs

  17. OCLC AUTHORITY CHANGE EXERCISE 1 ARN n9301293 Rec stat n Entered [system supplied] Type z Upd status a Enc lvl n Source RomanRef status a Mod recName use a Govt agnAuthstatus a Subj a Subj use a Series n Auth/ref a Geo subd n Ser use b Ser num n Name a Subd typeRules c 040 DLC $b eng $c DLC 100 1 _ Korbin, Frances Cruger, $d 1942- 400 1 _ Cruger, Frances, $d 1942- 670 _ _ Ethnic factor in family structure, 1979: $b t.p. (Frances Cruger Korbin) p. 1 (b. 6-12-42; married Samuel Korbin, 3-12-64; daughter of Henry Cruger) $d MARC AACR2 22.2C & LCRI 26 Goldscheider, Frances, $d 1942- 400 1 Korbin, Frances Cruger, $d 1942- $w nne Report BFM if necessary NEW670 _ _ Ethnicity and the new family economy, 1989: $b t.p. (Frances Goldscheider) p. 4. (Frances Cruger Korbin married William Goldscheider Nov. 12, 1980)

  18. OCLC AUTHORITY CHANGE EXERCISE 2 ARN n8901234 Rec stat n Entered [system supplied] Type z Upd status a Enc lvl n Source RomanRef status n Mod recName use a Govt agnAuth status a Subj a Subj use a Series n Auth/ref a Geo subd n Ser use b Ser num n Name n Subd typeRules c 040 DLC $b eng $c DLC 110 2 _ Australian Historical Association 670 _ _ Bibliography of the history of women in France, 1990: $b t.p. (Australian Historical Association (Melbourne)) a $d MARC 410 2 _ A.H.A. LCRI & AACR2 26.3A4 410 2 _ AHA NEW670 _ _ Bibliography of Australian women’s history, c1990: $b t.p. verso (Australian Historical Association; A.H.A. bibliographies in women’s history)

  19. OCLC AUTHORITY CHANGE EXERCISE 3 ARNn94056789 Rec stat n Entered [system supplied] Type z Upd status a Enc lvl n Source RomanRef status n Mod recName use a GovtagnAuth status a Subj a Subj use a Series n Auth/ref a Geo subd n Ser use b Ser num n Name a Subd typeRules c 040 DLC $b eng $c DLC 100 1 _ Mitchell, Henry 670 _ _ Essential earthman, c1981: $b t.p. (Henry Mitchell) $d MARC DCM Z1 Introduction-- Addition & changes to authority records NEW670 _ _ Essential earthman, c1993: $b p. vii (Henry Mitchell, b. 1923, d. 1993)

  20. OCLC AUTHORITY CHANGES EXERCISE 4a ARN n93234569 Rec stat n Entered [system supplied] Type z Upd status a Enc lvl n Sourcec RomanRef statusnMod recName use a GovtagnAuth status a Subj a Subj use a Series n Auth/ref a Geo subd n Ser use b Ser num n Name n Subd typeRules c 040 DLC $b eng $c DLC 110 2 _ Miller Company 670 _ _ Miller lighting fixtures, c1981: $b t.p. (Miller Company; Meriden Conn.) No change to NAR necessary The name Miller Company conflict with the 410 on the authority record for Eric Miller Company (see NAR on the following page).

  21. OCLC AUTHORITY CHANGE EXERCISE 4b ARN n93234569 Rec stat n Entered [system supplied] Type z Upd status a Enc lvl n Source RomanRef status a Mod recName use a GovtagnAuth status a Subj a Subj use a Series n Auth/ref a Geo subd n Ser use b Ser num n Name n Subd typeRules c 040 DLC $b eng $c DLC 110 2 _ Eric Miller Company 410 2 _ Miller Company 670 _ _ Body mechanics and lifting, c1984: $b t.p. (Eric Miller Company) cover (Narberth, Pa.) $d MARC LCRI 26.1; LCRI 26.3A3 (Narberth, Pa.) 410 is qualified, LCRI 26.3A3 (note: will need to establish Narberth, Pa if not already established)

  22. OCLC AUTHORITY CHANGE EXERCISE 5 ARNn95078901 Rec stat n Entered [system supplied] Type z Upd status a Enc lvl n Source c RomanRef status n Mod recName use a Govt agnAuth status a Subj a Subj use a Series n Auth/ref a Geo subd n Ser use b Ser num n Name a Subd typeRules c 010 n 2009245175 040 DLC $b eng $c DLC 100 1 _ Hoadley, Steve 670 _ _ Improving New Zealand’s national health care policy, 1986: $b t.p. (Steve Hoadley) a $z no2004517273 LCRI 26 & DCM Z1 4XX $d MARC 400 1 _ Hoadley, J. Stephen $w nne NEW 670 Making New Zealand a healthy democracy, 1979: $b t.p. (J. Stephen Hoadley)

  23. OCLC AUTHORITY CHANGE EXERCISE 5b ARN n9409012 Rec stat n Entered [system supplied] Type z Upd status a Enc lvl n Source c RomanRef status n Mod recName use a Govt agnAuth status a Subj a Subj use a Series n Auth/ref a Geo subd n Ser use b Ser num n Name a Subd typeRules c 040 DLC $b eng $c DLC 100 1 _ Hoadley, J. Stephen 670 _ _ Making New Zealand a healthy democracy, 1979: $b t.p. (J. Stephen Hoadley) 675 _ _ WW in NZ, 1978 CANCEL THIS AUTH

  24. Situation 3 : Nothing Found, Create NAR • What fields are absolutely required? • What information must be included?

  25. Personal Names Choice of name Entry element Additions to name Cross-references Corporate Bodies Choice of Name Government or Non-government body Direct entry or subordinate entry Direct or indirect subheading Qualifiers Cross-references Situation 3 :NAR Checklist

  26. Geographic Names Choice of name Assume conflict and research Qualifiers Cross-references Uniform Titles Choice of title Entry element – name or title NAR needed? Cross-references Situation 3 :NAR Checklist

  27. NAR heading is highlighted 27

  28. Fixed fields, 040, 1XX, 4XX, 670 fields input automatically 28

  29. Corporate Name Template 29

  30. Don’t Agonize! • The file is dynamic; any cataloger with more information may improve the NAR in the future • Be confident! You’re the expert, with the item in hand

  31. Thank you! Cooperation by all partners improves the authority and bibliographic databases!

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