2019 Meeting 1

1. Northern Ontario Safety Group 2019 Meeting 1

2. Safety Groups 2019 Meeting 1 Agenda • Welcome & introductions for new members • Introduce, distribute and review Safety Group binders • Review of key program requirements Split 1-5 and SGAP firms for separate workshop sessions • Northern Ontario Safety Group 1-5 Year firm Presentation & Workshop Challenge Group workshops (Slides 4 – 11) : - Teams develop a standard which meets program requirements - 1-5 year firms common element: Supervisor Competency (B-3) • 2019 SGAP Program Employer Guidelines review, Options for SGAP members, Questions and Discussion (Slides 12 – 16) Full Group discussion (1-5 and SGAP firms) • Safety Shares and Best Practices Workshop • Next meeting and due dates

3. Safety Group Program Requirements (All participants) • Attendance – Must attend and participate in a minimum of 3 group meetings in the program year. A fourth safety group meeting will be workshop based and will provide an opportunity to review program material to ensure success. • Reporting – Sign-off by senior management and submit all reports to sponsor by due date. • Achievement – Complete 5 health and safety elements (demonstrate all 5 Steps to Managing Health and Safety) • Bring Safety Groups program reference binder to each meeting for reference during workshop activities • Participate – In networking activities with group members; if asked, cooperate with WSIB validation audit if selected.

4. Safety Group 1-5 Year Member Presentation material

5. Managing Health & Safety Organization Leadership • Set standards • Communicate • Train • Evaluate • Acknowledge success and make improvements Hazard Recognition & Assessment Control Activities

6. Setting Standards What is a Standard? • A written document that outlines and explains how your company will meet the established program requirements • A clear standard sets the foundation for a successful program year

7. Setting Standards Why set Standards? • Standards establish your health and safety program expectations to meet program requirements • Standards indicate who does what, when and sometimes how and why • Standards set the ‘bar’ against program requirements which you can evaluate whether or not your health and safety program is working.

8. Setting Standards General guideline: • Standards must conform with the • WSIB Safety Groups Employer Guidelines Requirements (Key to success) • OHSA and regulations • Standards should be written on company letterhead and signed by a senior management member.

9. What could you include in your Standard? • Purpose • Scope • Reference Materials • Roles and Responsibilities • Communication • Training/Implementation • Procedures • Evaluation • Acknowledge Success and Make Improvements • Forms.

10. Northern Ontario Safety Group Workshop Challenge • The Northern Ontario Safety Group chapter which provides the best developed “Standards” which meet the 1-5 Program Requirements will receive a free lunch during meeting 2: • Selected “Standards” will be posted as reference tools on the Safety Groups web site • Be innovative while ensuring program requirements are met 10

11. Let’s discuss developing your Standard (Workshop Activity) 1-5 Year Members: In groups develop a standard for your common element “Supervisor Competency (B-3)” Resources: • Safety Groups Employers Guidelines & Resource links (Hint: Do not assume your current company standard for individual program elements meets Safety Group program requirements. Check the program guidelines!)

12. SGAP Firm Presentation

13. 2019 Safety Groups SGAP Program The 2019 Safety Groups Program is designed to offer a variety of program options for current, past and new firms. This allows each firm to choose the best option for making meaningful health and safety program improvements in their workplace. Review 2019 SGAP Employers Guidelines

15. 2019 Safety Group SGAP Program

16. 2019 Safety Group SGAP Program Hybrid (SGAP to SG) A firm that participated in the Advantage Program in 2018 can return to the regular Safety Groups Program in 2019 with the following requirements: • Based on the firm’s 2018 HSMS Audit findings, convert a minimum of five (5) ongoing audit non-conformities from the 2018 Continuous Improvement Plan (CIP) that relate to high-risk hazards, legal requirements, hazard recognition and assessment, or return-to-work into new 2019 Safety Groups Program elements. • Implementation of the five (5) converted audit non-conformities must follow the Safety Groups 5-Steps to Managing Health and Safety. • Maintain all previous Safety Groups Program elements in 2019. The HSMS Audit Program Standard (SGAP Standard) does not need to be maintained in 2019 nor does an Internal Audit need to be completed in 2019. Note: Firms that choose this option and are selected for a 2018 Advantage Program validation audit are required to continue working on their 2018 CIP until the development and approval of their 2019 Safety Groups Program Action Plan. Attach a current copy of the firm’s 2018 SGAP CIP with their 2019 Safety Groups Program Action Plan.

17. Safety Group Advantage Program HSMS Review (internal audit) Training: • 2-hour “Introduction to Auditing” training available at the second Safety Group meeting (April 24 @ 1:30 p.m.) • A current qualification for auditing may be accepted as equivalent training (Check with your sponsor) • This free training is available to all NOSG members • A Record of Training will be provided subsequent to the completion of training 17

18. Full Group Discussion 18

19. Next Meeting and Due Dates • Next Meeting • Date: • Time: • Location: • Bring drafts of program material to each meeting • Action Plan Submitted to your Consultant by March 15 • Book your site consultation date with your consultant.

20. Discussion and Questions