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Contracts, Procurement, & Risk Management

Contracts, Procurement, & Risk Management. Open forum January 21, 2011. Agenda. Introduction of Dru Zachmeyer Rental Car Update CFS/PeopleSoft Year End Letter Software Availability/Website Update Small Business/DVBE Update Business Card Update Risk Management Update.

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Contracts, Procurement, & Risk Management

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  1. Contracts, Procurement, & Risk Management Open forum January 21, 2011

  2. Agenda Introduction of Dru Zachmeyer Rental Car Update CFS/PeopleSoft Year End Letter Software Availability/Website Update Small Business/DVBE Update Business Card Update Risk Management Update

  3. Enterprise Car Rental Update • Rental car delivery to campus • Rental cars will be delivered to campus at 11:00am and 3:00pm • If another delivery time is required: • Call Broad St. location for reservation and customer pick-up time/location on campus • Allow 60 minutes for pick-up • Customer picks up car • Car can be returned to campus after use

  4. Enterprise Car Rental Update • Rental car return to campus • Return car after use to campus • If after hours, no extra charges if the return time has not been exceeded (honor system) • We are not charged for the time the car sits on campus even if after hours or weekends • Exception: Vans must be returned to Broad St. location • If after hours return to airport to avoid add’l charges (Broad St location closes at 6:00pm weekdays, noon on Saturday and is closed Sunday)

  5. Fiscal Year 2010/2011 Yearend Deadline Dates for Purchasing • Requisitionsmust be approved, budget checked, and all back-up paperwork received in CPRM by • $50,000 and over – Friday April 1,2011 • $3,501 to 49,999 – Friday April 22, 2011 • $3,500 or less – Friday May 1, 2011 Change OrdersOrder requests must be received in CPRM by • Friday May 27, 2011

  6. Fiscal Year 2010/2011 Yearend Deadline Dates for Purchasing, cont. • ProCard-Charges recorded on billing statements after June 15, will be processed as next fiscal year transactions • University Contracts- invoiced after June 17, 2011 will be recorded as next fiscal year transactions • Exceptions-Cal Poly Corporation charges through May 27, will be recorded in current fiscal year. After May 27, charges will be recorded as next fiscal year transactions. • OfficeMax charges through June 29 will be recorded in the current fiscal year. After June 29, charges will be recorded as next fiscal year transactions

  7. Software Availability and Information Technology Webpage Updates • List of Available Campus Software • Navigation: Technical service request hyperlink located on your Cal Poly Portal single click access

  8. Small Business & Disabled Veteran Business Enterprises (SB/DVBE)

  9. Small Business & Disabled Veteran Business Enterprises (SB/DVBE)

  10. Campus Copier Program Information

  11. New Business Cards Poor Richards Press $33.00 per box of 500 Instructions: www.afd.calpoly.edu/cprm

  12. UPDATED UNIVERSITY RELEASE OF LIABILITY

  13. UPDATED UNIVERSITY RELEASE OF LIABILITY

  14. Thank you for attending! You can find a copy of this PowerPoint presentation on our website at www.afd.calpoly.edu/cprm

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