H-1B ORIENTATION

1. H-1B ORIENTATION Welcome to UMDNJ

2. Welcome About the Office of International Services (OIS) The OIS attends to the specialized needs of UMDNJ�s international population. Services include communication of relevant information to both students and staff by means of orientation workshops and programs and provision of comprehensive advising.

3. Welcome Services provided by the OIS include: Immigration information workshops- to keep abreast of the latest regulatory requirements. Orientation- the OIS offers regular orientation programs for new students, scholars, and H1B employees Employment workshops- for information on the types of employment available to F-1 and J-1 students, as well as information on how to apply for employment authorization.

4. Welcome Services (continued): Preparation, issuance and/or filing of initial petitions- extension and transfer of immigration related forms; preparation of dependent forms; status monitoring; insurance and other regulatory compliance. Advising services- to the UMDNJ community at large on all immigration-related matters.

5. Welcome How to contact us: Yocasta Brens-Watson- Manager brensyo@umdnj.edu Ruimin Zhang,- International Services Coordinator zhangru@umdnj.edu Cheryl Green- International Services Specialist greencd@umdnj.edu Pamela Edwards- Administrative Coordinator II henrype@umdnj.edu

6. Welcome Newark Campus: Monday � Friday 9:00 am � 5:00 pm 65 Bergen Street Room GA-72 Newark, NJ 07101 Phone #: 973-972-6138 Fax #: 973-972-8260 New Brunswick Campus: Tuesday, Thursday and Friday 9:00 am- 5:00 pm Liberty Plaza 335 George Street, R. 3404 New Brunswick, NJ 08901 Phone #: 973-972-6138

7. Review of Immigration Documents

8. Review Immigration Documents H1B Approval Notice

9. Review Immigration Documents Visa stamp

10. Review Immigration Documents I-94 card

12. Check-in form

13. H1B STATUS GENERAL REVIEW

14. GENERAL REVIEW Limits on Authorized Stay An alien may remain in H status for a maximum of 6 years. Each petition (whether for initial H1B or an extension of stay) may be approved for a maximum of 3 years at a time.

15. GENERAL REVIEW No Automatic Grace Period for H STATUS When the H-1B employment relationship is terminated either by the employee or by the employer) the H1B technically falls �out of status� and can be removed from the United States. The alien is expected to either apply for an extension of stay or to leave the U.S. on or prior to the I-94 expiration date.

16. GENERAL REVIEW When and where to file for an extension An extension should be filed with the US Citizenship and immigration Services (USCIS) before the expiration of the alien�s current H1B status, but no more than 6 months before current H1B status expires.

17. General review �240- day rule� eligibility to continue employment while extension is pending An H1B alien for whom the employer has filed a timely application for an extension of the H1B status can continue employment for the same employer while the request for extension of stay is pending with USCIS, for a period of up to 240 days beyond the expiration of the prior period of authorized stay.

18. General Review Documentation needed when traveling abroad and reentering in H-1B status -Valid passport - Valid H-1B visa - the original Form I-797, H-1B Approval Notice - a copy of the H-1B petition - a current letter from the employer or current pay stubs to verify employment

19. General Review Exception for travel to Canada or Mexico Under the �automatic extension of validity at ports-of-entry� provision, an H-1B worker may reenter the U.S. after a trip to Canada or Mexico that lasted no more than 30 days, without need to obtain a new H-1B visa, even if the individual�s prior H-1B visa has expired.

20. General Review Study while in H-1B status No regulation precludes an H-1B nonimmigrant from attending classes. However, the classes must be incidental to the alien�s employment and not the alien�s main purpose in remaining in the U.S.

21. Maintaining H-1B status Passport Must be valid for at least 6 months while in the U.S.

22. Maintaining H-1 Status Extension of H1B status - Request for extension must be completed by the sponsoring department and submitted to International Services at least two months prior to expiration of the current H1B status.

23. Maintaining H-1B Status Report to International Services in advance -Any change in the duties or terms and conditions of employment of the H-1B worker �Any change in job site or additional job sites An amended I-129 petition needs to be filed with the USCIS before the change takes place.

24. Maintaining H-1BStatus The H-1B category allows employment only with an employer who has had an H1B petition approved by USCIS on behalf of the beneficiary Although H-1B nonimmigrant may have to make occasional speeches or lectures at other institutions or at a conference, they may not receive compensation for these activities.

25. Maintaining H-1B status Address change -H1B employees are expected to report a change of address within 10 days of moving by filling out Form AR-11, which can be down loaded from http://www.uscis.gov/files/form/ar-11.pdf -Failure to report moving in a timely manner is a violation of your H1B status

26. Maintaining H-1B Status Termination prior to the end of the H1B petition validity One condition of maintaining H1B status is that the employee continues in the employment relationship with the employer, as described in the H1B petition. If the relationship is going to be terminated , for whatever reason, before the end date of the H1B petition validity, the employee must notify International Services of this intent. Federal regulations require UMDNJ to notify the USCIS and the DOL of an early termination. The employee must depart the U.S. upon the termination of employment or seek another immigration status.

27. H4 dependents

28. H4 Dependents Spouses and unmarried minor children (under 21 years of age) of an H1B worker are eligible for H4 status. The H4 Status is contingent upon the continued validity of the H1B principal�s status

29. H-4 dependents Action taken to extend or change the H-1B worker�s status does not automatically cover H4 dependents! Processing either a change of status or an extension of stay for H-4 dependents must be done by filing Form I-539 at the USCIS

30. H-4 Dependents Employment prohibited for H-4 dependents If an H4 dependent qualifies for specialty employment in his or her own right, a change of status to H-1B is necessary before such employment may be undertaken Study permitted for H-4 dependents H-4 dependents may study in the U.S., full- or part-time, but the duration of their stay is dependent on the H-1B�s period of stay H-4 children who turn to 21 are no longer eligible for H-4 status. In order to remain in the U.S. they must change to another nonimmigrant status, such as F-1 for full-time students

31. H-4 Dependents Effect of H-1B travel on H-4 dependent status If an H-1B worker is traveling abroad only temporarily, his or her dependents may remain in the U.S. in H-4 status. However, if the H-1B worker will spend a lengthy time abroad, the H-4 dependents should also leave the U.S.

32. Social Security

33. Social Security Social Security Number (SSN) is a unique taxpayer identification number issued by the Social Security Administration (SSA) to individuals who are authorized for employment in the U.S.

34. Social Security Newark: 970 Broad Street Room 1035 Newark, NJ 07102 Piscataway and New Brunswick: 52 Charles Street New Brunswick, NJ 08901

35. Social Security In order to apply for a social security card, you will need the following documentation:

36. Social Security A passport valid for at least 6 months

37. Social Security Form I-94 card

38. Social Security A valid H1B Approval Notice Form I-797

39. Motor Vehicle Commission (MVC)

40. Motor Vehicle Commission (MVC) 6 points are required in order to obtain a NJ driver�s license

41. Motor Vehicle Commission (MVC) Required documentation includes:

42. Motor Vehicle Commission (MVC) A passport valid for at least 6 months

43. Motor Vehicle Commission (MVC) I-94 card

44. Motor Vehicle Commission (MVC) Proof of address For example: utility bill (gas, electric, phone, etc Mail from the bank or from school

45. Motor Vehicle Commission (MVC) Social Security card

46. Resources

47. Resources OIS website http://www.umdnj.edu/uroweb NJ Motor Vehicle Commission- www.state.nj.us/mvc U.S. Citizenship and Immigration Services- www.uscis.gov Department of State- www.travel.state.gov Social Security Administration- www.ssa.gov/immigration

48. Resources (continued) Internal Revenue Service- www.irs.gov Metro International- www.metrointl.org Area attractions Area maps/ transportation

49. The End Thank you for attending the H-1B orientation program. Please feel free to contact the OIS for questions regarding your H-1B status.