Faculty Development and the Promotion Process Sharon W. Weiss, M.D. Associate Dean

1. Faculty Development and the Promotion Process Sharon W. Weiss, M.D. Associate Dean Faculty Development

2. It is in everyone’s interest that you succeed

3. Faculty Replacement Cost Hiring costs 31,000 Training 1,000 Lost productivity 23,600 Total 55,600

4. The key to faculty success is understanding expectations

5. And knowing where to go for help

7. Tracks • Tenure • Clinical (CT) • Research (RT)

8. Clinical Track (60%) • Majority in clinical departments • Skilled physician and teacher • Professional service and teaching • Unlimited period for promotion

9. Tenure Track (30%) • Most in preclinical departments with minority in clinical departments • Heavy emphasis on scholarship • Participation in all 3 missions • Time-limited period for promotion (9 yrs)

10. Research Tract (10%) • Majority in preclinical departments • Scientific investigator • Emphasis on scholarship with less emphasis on service teaching • Unlimited period for promotion

11. Scholarship • New information • Peer reviewed publications • Sustained extramural funding • Presentations at prestigious national meetings • Significant review articles, chapter, books

12. Teaching • Preparation of course materials • Design of courses, rotations • Positive evaluations • Mentoring • Workshops, lectures, CME courses • Leadership role in educational programs (e.g. director of residency, MS course)

13. Professional Service • Patient care • Administrative responsibilities • Membership regional-national societies • National-international leadership positions • Institutional committees • Community service

14. Tenure Clinical Outstanding Excellent Good

15. Promotion Packet • Chair’s letter • Personal statement • Teaching portfolio • Internal Letters • External letters • Curriculum vitae • Papers (5)

16. Teaching Portfolio • Overview of responsibilities • Assessment / methods used • Education in professional organizations and public service • Teaching materials • Awards • Trainees • Self instructional teaching courses

17. Letters of Recommendation • 4-6 external letters • Internal letters • Educational co-ordinator • Division director • Colleagues • Students, residents, advisees • Patients (limit)

18. External Reviewers • Nationally prominent • Professional knowledge of candidate • Personal acquaintance not necessary • Objective (no mentors, collaborators)

19. Recommendation LettersWhat Do We Look for? • A general assessment • Impact of work • Comparison to others in the field • Promotion potential at author’s institution • Collegiality, teaching skills

20. External Reviewers • Think in advance whom you will ask • Ask informally • Do not write to the person directly

21. Board of Trustees Provost Presidential Advisory Committee T T CT and RT Dean Council of Chairs SOM Promotion Committee (>90% success) Chair Departmental Promotion Committee Division Director/Chair

22. Why Promotions FailTenure Track-Research Track • Failure to establish a national reputation in area of scholarship • Few or low impact publications • No evidence of sustainable extramural funding • Weak letters of endorsement • Contribution to publications unclear • Lack of independence • Lack of focus or theme

23. Why Promotions FailClinical Track • Failure to establish national reputation as a practitioner and teacher • Reputation as a clinician or teacher known only institutionally • Insufficient scholarship • Weak external letters

24. Things to Remember • Some scholarship is required for all promotions • Peer-reviewed publications outweigh book chapters, case reports • National reputation as a “teacher” is difficult to establish

25. Where Do I Start as a Faculty Member? • Assume ownership of your career • Ask for what you need to succeed • Space, time, development package • Understand your responsibilities • Relative time for research, teaching, clinical service • Salary recovery (how much of my salary must I cover with clinical service, grants etc– what will department cover?

26. Integrate Yourself into the Department • Know faculty at all levels and across divisions • Establish a working relationship with division director • Familiarize yourself with the administration of the department

27. Integrate Yourself into your Discipline • Attend national meetings • Identify colleagues with common interests • Learn who the leaders are in your area • Network on a regional and national level

28. Define Your Goals • Understand the promotion criteria and whether your goals interests align with them • Think about immediate goals (1 yr) and long term goals (3-5 yrs). Write them down

29. Define Your Scholarship • Develop an independent area of scholarship • Scholarship should play to your strengths and those of the department and institution

30. Identify a Mentor • A mentor should be a senior faculty member who: • Has a common interest/expertise • Is in a position to advance your career • Socialization-introduction to discipline • Has time and willingness to meet with you • Is a “good fit” for you • You may need more than 1 mentor

31. Development CoursesInternal • Becoming Better Teacher’s (Branch) • Faculty Development Lecture Series • Junior Faculty Development Course • Woodruff Leadership Academy (WLA)

32. Development CoursesExternal • Early and mid Career Course for Women (AAMC) • Minority Faculty Course (AAMC) • ELAM (Women Associate Professors and above) • Harvard course for Physician Leaders

33. BewaretheDeadly Traps of Academia • It is better to wait for the “home run” paper than to publish less important papers • Overpreparation can be a “killer” • I must help and collaborate with all who approach me

34. Bewarethe Deadly Traps of Academia • All behavior of successful senior faculty should be emulated • If I work all the time, I will succeed • Learn to recognize your limits • Recognize stress and depression • Use your support system

35. Final Thoughts • All full professors began as assistant professors • You have a right to succeed!

36. Office of Faculty Development Website: www.med.emory.edu Sharon Weiss, M.D. sharon.weiss@emoryhealthcare.org Grady 212 WHSCAB 116 Susan Raven susan.raven@emoryhealthcare.org