ICJ Commissioner/Designee Training

1. ICJ Commissioner/Designee Training Updated January 2014

2. Purpose In this training, you will learn • The responsibilities of a Commissioner/Designee • How a Commissioner/Designee helps facilitate the Interstate Compact for Juveniles within their state • What the Commissioner/Designee’s role in the Commission is • How the Commission is Structured • What the National Office can do for you Serving Juveniles While Protecting Communities

3. Commission Structure

4. National Structure Serving Juveniles While Protecting Communities

5. National Commission Duties • Promulgate rules and operating procedures • Equitably distribute costs, benefits and obligations of the Compact among the member states • Monitor compliance and initiate interventions to address and correct noncompliance • Facilitate dispute resolution • Coordinate training and education • Collect and disseminate information concerning the activities of the Compact Serving Juveniles While Protecting Communities

6. State Council Structure Serving Juveniles While Protecting Communities

7. Purpose of a State Council • The state council’s responsibilities may include: • Oversight and advocacy • Develop policy concerning operations and procedures of the compact • The structure of the State Council is designed to: • Provide a mechanism for empowerment of the Compact process • Assist in developing Compact policy • Determine qualifications for Council membership • Appoint a designee in a Commissioner’s absence Serving Juveniles While Protecting Communities

8. Ex Officio Members • American Probation and Parole Association (APPA) • Council of Juvenile Correctional Administrators (CJCA) • Conference of Chief Justices (CCJ) • Conference of State Court Administrators (COSCA) • International Association of Chiefs of Police (IACP) • Interstate Commission for Adult Offender Supervision (ICAOS) • Interstate Compact on the Placement of Children (AAICPC) • Justice Solutions (Victims Advocate) • National Association of Attorneys General (NAAG) • National Children's Advocacy Center (NCAC) • National Conference of State Legislatures (NCSL) • National Council of Juvenile and Family Court Judges (NCJFCJ) • National Governors Association (NGA) • National Partnership for Juvenile Services (NPJS)National Runaway Safeline (NRS) • National Sheriffs' Association (NSA)  Serving Juveniles While Protecting Communities

9. Executive Committee • Serves as: • Oversight committee for Compact operations • Without power to amend rules or the Compact • Board of Trustees to the National Office • Areas of responsibility include: • Financial management, compliance enforcement, staff appointments and retention, physical infrastructure, strategic planning and scheduling Commission meetings Serving Juveniles While Protecting Communities

10. Officers • Chairperson • Call and presides at Commission and Executive meetings • Makes appointments to all Committees • Acts on Commission’s behalf • Vice Chairperson • In absence of Chairperson, performs their duties • Treasurer • Custodian of funds and monitors administration of fiscal policies and procedures with the Executive Director • Immediate Past-Chairperson • Provides continuity and leadership Serving Juveniles While Protecting Communities

11. Regional Representatives • Elected bi-annually by a majority vote of each region • Responsible for assisting new Commissioners/Designees in their region • Serve as nominating committee for election of Officers • Chair Region Meetings Serving Juveniles While Protecting Communities

12. ICJ Regions Serving Juveniles While Protecting Communities

13. Commissioner/Deputy Compact Administrator Role & Relationship

14. Commission Roles • Commissioner: • Appointed by the appropriate authority (Governor or State Council) • Acts on behalf of and represents the state on the Commission • Designee: • Acts on behalf of the Commissioner • Deputy Compact Administrator • Responsible for the administration and management of ICJ Serving Juveniles While Protecting Communities

15. Commissioner/Designee Ensures… • Compact mission and purposes are promoted • Appointment is compliant with Statute • State Council is functioning • Dues are paid • Compact Office has adequate resources • Develop and maintain working relationships with: • National Office • Judiciary • State Council Members • Other Commissioners • Compact Office & DCA Serving Juveniles While Protecting Communities

16. Commissioner/Designee Ensures… • Participating in all Commission meetings • Participating and providing training on the management of ICJ • Coordinate the implementation of Rules • Informal disputes are handled Serving Juveniles While Protecting Communities

17. Organizing the Compact Office • Some things to consider: • Is there adequate staffing? • Does the office have the resources it needs to effectively carry out its duties? • Are processes in place to ensure compliance? • Is information being provided in a timely manner? • Have all compact staff received training? Serving Juveniles While Protecting Communities

18. Commissioner/DCA Relationship The relationship between Commissioners and DCA(s) in each state should be reciprocal. With the assistance from the DCA(s), Commissioners should be aware of the following: • Daily Compact Office operations I • How JIDS affects field operations, and what can be done to assist local operations • What type of support the DCA needs to address problems with field offices • How the Commissioner can assist the DCA if the Compact Office is not recognized as the Compact authority Serving Juveniles While Protecting Communities

19. ICJ Committees Serving Juveniles While Protecting Communities

20. Standing Committees • Compliance • Finance • Information Technology • Rules • Training, Education & Public Relations Serving Juveniles While Protecting Communities

21. Compliance Committee • Monitor State’s Compliance • Develop Enforcement Procedures • Draft & propose policy • Initiate interventions to address and correct non-compliance • Recommend penalties for defaulting states • Fines • Remedial training and technical assistance • Suspension and termination of membership in the Compact • Handle Formal and Informal Disputes Serving Juveniles While Protecting Communities

22. Finance Committee • The ICJ Treasurer acts as custodian of all Commission funds • The Finance Committee monitors the budget and administration of all fiscal policies Serving Juveniles While Protecting Communities

23. ICJ Budget • Fiscal year is July 1- June 30 • The Finance Committee recommends for approval the budget presented by the Executive Director • The Finance Chair presents the budget to the Commission at the annual business meeting Serving Juveniles While Protecting Communities

24. Finance Reports • The Executive Director submits monthly financial reports to the Finance and Executive Committees • The Commission is audited each year • The Council of State Government performs all accounting functions for the Commission Serving Juveniles While Protecting Communities

25. DuesFormula (Rule 2-101) & Policy State Population US Population Juveniles transferred In & Out of state Total US Juveniles Transferred 2 + Serving Juveniles While Protecting Communities

26. Information Technology Committee • Regulates JIDS • Implementation • Enhancement Requests • System management • User Agreement/Privacy Policy • ICJ Website • www.juvenilecompact.org Serving Juveniles While Protecting Communities

27. Rules Committee • Receive referred proposals from : • Majority vote of Commissioners at an Annual Meeting • Regions • Standing Committee • Provide a draft to all Commission members for review and comment (Posted on the ICJ website) • Prepare a final draft, based on comments Serving Juveniles While Protecting Communities

28. Adoption of Rules • Submit to Commission for consideration “not later than the next annual meeting falling in an odd-numberedyear” • Publish text and notice of public hearing, not later than 30 days prior to scheduled vote • Commission takes final action on the proposal by a majority vote of yes/no Serving Juveniles While Protecting Communities

29. Training, Education & Public Relations Committee • Develops and offers training for: • Rules • JIDS • Commission meetings • Special requests • These trainings are available to: • Probation & Parole Officers/Compact Staff • Commissioners • Ex officio members • State Council members and Judiciary • Other interested parties Serving Juveniles While Protecting Communities

30. Requesting Training • Commissioner/Designee contacts National Office: per the Technical & Training Assistance Policy • National Office consults with Training Chair and then schedules and coordinates the training Serving Juveniles While Protecting Communities

31. Best Practice & Training Bulletins • Purpose is to identify techniques, processes, methods and activities which result in optimum outcomes for Compact activities. • Current Best Practices and Training Bulletins are posted on ICJ website Serving Juveniles While Protecting Communities

32. Ad Hoc Committees &Workgroups • Formed for a one time purpose • Provide stop gap or temporary measures to solve problems Serving Juveniles While Protecting Communities

33. National Office

34. Role of National Office • Secretary/Clearinghouse to the Commission • Documents • Meeting Minutes • Commission Business • Resource Center • Training Assistance • Publications • Website maintenance • Directory of State Compact Offices • Legal Assistance/Opinions Serving Juveniles While Protecting Communities

35. Services Provided First priority is to serve the Commission • Assist Commission, Committees & Regions in carrying out respective missions/goals • Provide logistical support • Teleconference/Web conferences • On-site Meetings/Trainings Serving Juveniles While Protecting Communities

36. Other Duties • Statistics • Rule interpretations • Dispute resolution • Track information regarding rule infractions • Assist in policy development Serving Juveniles While Protecting Communities

37. Training Assistance • The National Office ensures materials and resources are up-to-date: • Presentations • Manuals • Supplemental Materials • Resources Include: • Rules & JIDS Training • Commissioner Handbook & Training • Legal Training & Bench Book • State Council Training • Ex Officio Orientation Serving Juveniles While Protecting Communities

38. Technical Assistance • Manage JIDS • Use other technologies for: • Surveys • Sex Offender and Airline Matrix • Reports • JIDS Help Desk • Discussion and comment Forums Serving Juveniles While Protecting Communities

39. ICJ Website • Main communication and resource center • Updated daily • Directory of State Compact Offices • Historical Information • Event Information • Airline and Sex Offender Matrix • Resources Serving Juveniles While Protecting Communities

40. Administrative Policies • Compliance Enforcement Investigating Allegations • Compliance Enforcement Investigation Process • Guidelines for Compliance • Alcohol Consumption • Emergency Guidelines • Travel Reimbursement • Training and Technical Assistance • Dues Enforcement Serving Juveniles While Protecting Communities

41. Administrative Policies • Training Report Form • Training Requirement • JIDS Privacy Policy • Accessing Legal Counsel • State Council Enforcement • Media Requests • Posthumous Resolution • Records Retention • Disposal of Assets • Committee Guidelines Serving Juveniles While Protecting Communities

42. ContactInformation National Office Interstate Commission for Juveniles 836 Euclid Avenue Suite 322 Lexington, KY 40502 (859) 721-1062 www.juvenilecompact.org Serving Juveniles While Protecting Communities