New Beginnings: DoD Performance Management Appraisal Program (DPMAP)

1. New Beginnings: DoD Performance Management Appraisal Program (DPMAP) CPS Brief (All-Hands Call) Ms. Jolene Cantrell 01/18/2017

2. Agenda • Background • Air Force Implementation Plan • Training • Program Comparison • Roles and Responsibilities • Performance Management Model • Recognizing Performance • Performance Rating Levels • Keys to Success • Resources • Questions

3. Background • NDAA 2010 (October 2009) • Repealed National Security Personnel System (NSPS) • Mandated fair, credible, transparent performance management system • Executive Order 13522 (December 2009) • Allows employees/union reps pre-decisional involvement (PDI) in workplace matters • “New Beginnings” (Spring 2010 – Fall 2011) • Collaborative labor-management initiative to develop and carry out process to design recommendations • Teams met from February 2011 – September 2011 • Teams jointly developed recommendations which were vetted with OPM and DOD

4. Air Force Implementation Plan • Single, one-time implementation phase • Apr 2017 (Cycle: 1 Apr - 17 31 Mar 18) • Exception AD employees (AFIT, AU, USAFA) : June 2017 • Approximately 116.5K primarily GS and FWS employees • Excludes Lab/Acquisition Demo, DCIPS • Satisfy bargaining obligations; engage w/labor-management • Develop AF policy/guidance to DoDI 1400.25 Vol 431 • Training strategy in partnership with AF/A1D & Air University • Develop a culture of employee engagement and continuous feedback • Communications, training, and commitment are key

5. Training • Training Content - DoD developed 8 lessons • DoD Developed Course Material • Training is mandatory for employees and supervisors • Instructor-Led Training (ILT) /Web-based Training (WBT) or a combination of both may be used in AF • DoD WBT is available via Joint Knowledge on line (JKO) at: https://jkodirect.jten.mil/Atlas2/faces/page/login/Login.seam • Air University is developing a supplemental Interactive Learning-Skills sessions (More to Follow)

6. Recommended Training Roll-Out • Phase 1 (Jan 17): • In-person training on first three lessons and key points from the remaining four lessons • Auditorium setting • Phase 2 (Jan-Mar 17): • Small training classes on how to write elements and standards (SMART concept) • Small training classes on how to use the appraisal tool • Phase 3 (May 17): • In-person/CBT training on continuous feedback/monitoring performance/addressing performance issues • Phase 4 (Jan-Mar 18): • In-person/CBT training on evaluating performance

7. Civilian Performance Program Comparison

8. Civilian Performance Program Comparison (Cont)

9. Civilian Performance Program Comparison (Cont)

10. ROLES AND RESPONSIBILITIES • Supervisor/Rating Official • Develops performance plan with employee input, based on duties/responsibilities and linked to organizational mission and goals • Communicates outcomes and expectations to employees • Monitors performance and adjust plan as required • Provides feedback and assists employees in improving performance • Prepares rating record with narrative justification • Provides timely recognition of high-quality performance • Address early any decline in performance • Immediately address a probationary employee’s unsuccessful performance/conduct • Employee • Participate in and provide input to the development of the performance plan and any revisions • Gain clear understanding of supervisor’s expectations and request clarification • Manage performance to attain performance elements and standards • Prepare/participate in performance discussions • Higher Level Reviewer • AF Sr Leaders are considering HLR for all Ratings of Record • Reviews and approves any rating of record of “Unacceptable” • Ensures subordinate rating officials execute the performance management process within established guidelines and timelines

11. Performance Management Model • Performance Plan • Performance Elements • Performance Standards • Develop and Communicate Performance Expectations • Modifying the Plan • Continuous Monitoring of Performance • Performance Discussions • Progress Reviews • Preparation and submission of Performance Appraisal • Descriptions of performance Rating Levels • Rating Employee Performance

12. Recognizing Performance Must adhere to ethical spending limit guidelines, 5 CFR 2635 and DoDI 1400.25, V451.

13. Performance Rating Levels • Produces exceptional results or exceeds expectations • Handles roadblocks/issues exceptionally well • Widely seen as an expert • Exhibits the highest standards of professionalism 5 • Effectively produces the specified outcomes and sometimes exceeds them • Consistently achieves targeted metrics • Proactively informs supervisor of potential issues or roadblocks • Achieves goals with appropriate level of supervision 3 • Does not meet expectations for quality of work; fails to meet many of the required results for the goal • Is unreliable; makes poor decisions • Lacks or fails to use skills required • Requires much more supervision than expected 1

14. MyBiz+ for Managers & Supervisors

15. KEYS TO SUCCESS • Communication • Open, two-way dialogue between employees and supervisors • Labor-management collaboration • Share incrementally as information is known • Ask questions • Training • Actively participate in mandatory performance management training • Allow time to gain new knowledge, understanding and skills • Leadership Support • Maximize the program features, linking performance to mission • Support visible, active involvement from all levels of leadership • Support DPMAP implementation • Contact your HR team • Model your personal commitment Patience, we are in this together. Change in our culture takes time.

16. Resources DoD New Beginnings https://dodhrinfo.cpms.osd.mil/New-Beginnings/Pages/Home1.aspx DoDI 1400.25 Vol 431, DoD CPMS: Performance Management and Appraisal Program http://www.dtic.mil/whs/directives/corres/pdf/140025_vol431.pdf MyPers New Beginnings Article and FAQs: https://mypers.af.mil/app/answers/detail/a_id/30969 Web-Based Training – JKO https://jkodirect.jten.mil/Atlas2/faces/page/login/Login.seam

17. Questions