Single Window for International Trade Tom Butterly Chief, Global Trade Solutions

1. Single Window for International Trade Tom Butterly Chief, Global Trade Solutions United Nations Economic Commission for Europe (UNECE)

2. Agenda • Single Window Fundamentals • Standards Available from UN/CEFACT • Key issues in Implementing a Single Window

3. Agenda • Single Window Fundamentals • Standards Available from UN/CEFACT • Key issues in Implementing a Single Window

4. Single Window Definition UN/CEFACT Recommendation 33 “A facility that allows parties involved in trade and transport to lodge standardised information and documents with a single entry point to fulfil all import, export and transit related regulatory requirements. If information is electronic, then individual data elements should only be submitted once.’

5. Single Window Concept FROM TO Should be based on International Standards

6. UN Recommendation 33 on Single Window Recommends Governments to establish Single Window for Cross Border Trade Defines features: • … one time submission • ..of standardized information and documents • sharing of information amongst government agencies; • coordinated controls and inspections of the various governmental authorities; • Allow payment of duties and other charges; • Be a source of trade related government information.

7. Finland Germany Guatemala Hong Kong SAR (China) Mauritius Japan Malaysia Senegal Singapore Sweden United States Ghana Single Window Facilities in many countries… some examples http://www.unece.org/cefact/single_window/welcome.htm

8. Financing By the State (Finland, Sweden, United States), By the private sector (e.g. Guatemala, Germany) Public-private partnership (e.g. Ghana, Mauritius, Senegal, Singapore) The use of Single Window Compulsory (Finland, Guatemala, Mauritius, Senegal) Voluntary (Germany, Malaysia, Sweden, United States) Services Free on charge (Finland, Sweden, United States) Paid based on various payment schemes (Guatemala, Germany, Malaysia, Mauritius, Senegal, Singapore) Diversity of SW models: Adopting to specific national/regional conditions and requirements

9. A Single Window is .. • essentially a political / organizational / procedural concept – • it is not a technology system (only)!

10. Why Implement a Single Window? • Reduce cost and time; increase predictability • Simplify processes for trade • Simplify and automate data exchange • Advance information and security • Reduce corruption • Increase competitiveness of the national economy The New Trade Facilitation implementation mechanism

11. KEY FACTORS IN ESTABLISHING A SUCCESSFUL SINGLE WINDOW • Political will • Strong Lead Agency • Partnership between Government and Trade • Partnerships with Other Government Agencies • Process analysis, simplification, harmonization and standardization • Clear Project Boundaries and Objectives (Clear Scope) • Strep by Step Implementation (Pilots) • Use of International Standards and Recommendations • Managing the project and the Change Process

12. Agenda • Single Window Fundamentals • Standards Available from UN/CEFACT • Key issues in Implementing a Single Window

13. UN/CEFACT Single Window Specific Recommendations • UN/CEFACT Recommendation & Guidelines on Establishing a Single Window (Recommendation No 33) • Draft UN/CEFACT Recommendation 34 - Data Simplification & Standardization for International Trade • UN/CEFACT Recommendation 35 - Establishing a Legal Framework for an International Single Window • Currently preparing a Single Window Implementation Framework (SWIF)– change management issues • UN/CEFACT Repository of Single Window applications http://www.unece.org/cefact/single_window/welcome.htm

14. Rec:19 Mode of Transport Rec:16 UN/Locode Rec: 17 Payment Terms ISO Country Code Rec:9 Currency Code Commodity Code Rec: 28 Means of Transport Rec: 21 Package Codes Rec:20 Units of Measurement

15. Paper to Paperless Electronic Document Exchange XML or UN/EDIFACT <?xml version="1.0" encoding="UTF-8"?> <n:Invoice xmlns:n="urn:oasis:names:tc:ubl:Invoice:1.0:0.70" xsi:schemaLocation="urn:oasis:names:tc:ubl:Invoice:1.0:0.70 UBL_Library_0p70_Invoice.xsd"> <cat:ID>token</cat:ID> <cat:IssueDate>2003-02-14</cat:IssueDate> <n:TaxPointDate>2003-02-14</n:TaxPointDate> <cat:BuyerParty> <cat:PartyName> <cat:Name>Bills Microdevices</cat:Name> </cat:PartyName> </cat:BuyerParty> <cat:SellerParty> <cat:ID/> <cat:PartyName> <cat:Name>Joes Office Supply</cat:Name> </cat:SellerParty> <cat:InvoiceLine> <cat:ID>1</cat:ID> <cat:InvoicedQuantity unitCode="token">5</cat:InvoicedQuantity> <cat:Item> <cat:Description>Pencils, box #2 red</cat:Description> </cat:Item> </cat:InvoiceLine> </n:Invoice> Electronic Edit Form Paper Document aligned to UN Layout Key

16. Data Dictionaries and Data Exchange Data Dictionaries • United Nations Trade Data Element Directory – UNTDED • UN/CEFACT Core Component Library – CCL Electronic Data Exchange • Rec 25: Use of the UN/EDIFACT Standard These are also ISO Standards

17. The Core Components Library of UN/CEFACT The foundation of the library is the definition of the formats and semantic content of data Each “Core Component” captures and defines the details of a concrete concept used in business or administration (for example: address)

18. Cross Border Data Exchange between Single Windows Country A Country B Must be based on International Standards

19. Agenda • Single Window Fundamentals • Standards Available from UN/CEFACT • Key issues in Implementing a Single Window

20. Step by Step Implementation Based on International Standards Single Window Recommendations 33, and 35 National Data Harmonization UNTDED, Core Component Library, UN LOCODE and code lists, Rec 34, WCO Data Model Document Simplification and Standardization UN Layout Key, Master Document, UNTDED, TF Toolkit and Forms Repository Business/Political Process - Collaboration Between Trader and Government (UN/CEFACT Rec. 4, Rec. 18) and between government agencies, UN/CEFACT International Supply Chain Reference model, Business Process Analysis Guide, Unified Modeling Methodology (UMM), GFP Audit Methodology Process Analysis and Simplification Implementation Plan Single Window Implementation Framework (SWIF)

21. Key SW Implementation Issues • A Single Window needs the support (political will) and participation (partnership) of all relevant agencies and private sector participants that participate in International trade • Single Window implementation is a 10+ year Project (decision making, funding planning, data modelling, Legal environment, service provider, business model, ..) – step by step ….

22. Business model study inclusive of analysis and simplification of business processes in export and import of strategic products Establishment of National Root Certification Authority 2008 2010 2009 2005 2007 2003 2004 1999 2002 2001 1998 2006 2000 Single Window Development in Thailand Agreement to Establish and Implement ASEAN Single Window signed Analysis and simplification of business processes for cross-border movement of goods in 4 modes (road, rail, sea, air) Cabinet’s allocation of 31 million USD for SWeL implementation Computer Crime Act Cabinet’s designation of Customs as agency to lead SWeL implementation and MICT to manage the project and allocated budget Data Harmonization Phase 1: transport documents Electronic Transaction Act (Amendment) Royal Decree on Regulatory Practices in e-Government Implementation Data Harmonization Phase 2: permits, licenses, certificates, and their application forms from 21 OGAs Implementation Plan for Thailand’s SWeL approved by the Cabinet Logistics development as one of the national agenda in Thailand’s Competitiveness Strategy Data Harmonization Phase 3: documents required by OGAs and trade community including bank and insurance TH eGIF Electronic Transaction Act Electronic application for Certificate of Origin and trade permit from MOC Submission of declaration manually or electronically via EDI Cross-border information sharing and exchange Electronic application for certificate, permit, and license from DLD and DOF Development of NSWx Development of Single Window Entry Prototype Paperless customs declaration and clearance (ebXML/XML/PKI) Development of e-Port, e-Toll, e-Gate Development of trade facilitation systems (ebXML/XML/PKI) in 12 OGAs Pilot information sharing and exchange between Customs and 6 OGAs SWeL: Single Window e-Logistics MOC: Ministry of Commerce OGAs: Other government agencies DOF: Department of Fisheries EDI: Electronic Data Interchange MICT: Ministry of Information and Communication Technology TH eGIF: Thailand’s e-Government Interoperability Framework NSWx: National Single Window hub for information sharing and exchange DLD: Department of Livestock Development PKI: Public Key Infrastructure 23

23. Management and Steering of the Single Window Project • Develop a long term master plan (with political support) that provides the mandate and objectives for the SW project over the long term … • … with management and oversight of the project to a high Level Steering Board

24. Implementation Framwork Policy integration Preliminary Feedback and lessons learned Interagency Collaboration A Architecture Vision H Architecture Change Management Project Planning B Business Architecture Business Process Analysis Software development C Information Systems Architecture G Implementation Governance Requirements Management Electronic documents D Technology Architecture F Migration Planning Migration planning E Opportunities and Solutions e-Legislation Standards forInteroperability “ Adopted from An Enterprise Architecture Development Methodology, TOGAF-9. ADM.

25. Regional Single Window Initiatives • Regional Single Window initiatives, such as • ASEAN • APEC • Asia Pacific • European Commission • Latin America • Key to regional initiatives is International Standards

26. Data exchange between Single Widows Source: Indonesia National Single Window, INSW, http://www.unescap.org/tid/projects/tfforum10_bs1_noor.pdf

27. Concluding Comments • Single Window is a key delivery mechanism for implementing trade facilitation and eBusiness concepts – the new TF implementation model! • SW Model should be based on local needs and step by step implementation - plan • Requires strong partnerships within government and between government and the private sector • International Standards are the basis for interoperability and scalability • UNECE standards and recommendations are available to support implementation

28. Follow-up All UNECE and UN/CEFACT Recommendations, codes, standards and publications are available for free on our website at: • www.unece.org/trade • www.unece.org/cefact/ • E-mail: tom.butterly@unece.org

29. Thank you for your attention! Questions?