HIPAA Compliant Fax Integration-Outbound

1. HIPAA Compliant Fax Integration-Outbound • Ensure HIPAA compliance • Remove risk of analog fax machines • Integrate with existing fax server • Use copiers to send faxes through their fax server • Use some scanners to send faxes through fax server • Deploy Fax for desktops without client installations • Provide for User Authentication • Control access to fax destinations • Provide a copy of the image to file share or DMS • Robust Audit Trail for tracking and reporting

2. The AutoStore Platform

3. The AutoStore Platform Streem Dozens of Brands

4. Hospital Fax Challenges AutoStore Healthcare Solutions Overview • Securing analog fax machines • Keeping track of who faxes and to where • Keeping records of every fax transmission • Storing records of every fax transmission • Cost to maintain fax lines and equipment • HIPAA Security Compliance • Protecting Patient Privacy

5. HITECH - HIPAA OMNIBUS Rules Compliance Starts September 23rd 2013 • IMPACT: • Greater power to OCR – Office of Civil Rights • Tighter Security and Governance • Greater Fines and Criminal Penalties • Greater Breach Notification Requirements • Privacy Rules and Security Rules • § 164.306 Security standards: General rules. • § 164.308 Administrative safeguards. • § 164.310 Physical safeguards • § 164.312 Technical safeguards.

6. Hospital Fax Challenges

7. Hospital Fax Concerns Fax Concerns

8. AutoStore Fax Solutions Connect your copiers to ANY Brand of Fax Server. Streem Dozens of Brands

9. AutoStore Fax Solutions • Digital Fax • Less Hardware • Less Supplies • Less IT overhead • Less cost on analog lines • Secure Access • Authentication • HIPAA Violations • Internal Fax • External Fax • Audit Trail • Copy of Images • Administration

10. Clinician Experience Identify users before they gain access to copiers and printers. NTWK USERNAME/PSWD PIN/PIC code Card Authentication

11. Clinician Experience Secure FAX

12. AutoStore Fax Solutions – Zero HIPAA Fines Database (518) 123-2345 – Albany Nursing Home (315) 222-1234 – Albany Admissions Office (716) 555-1234 – Buffalo NY Clinic • Only validated numbers in the database can be used

13. (518) 123-2345 – Albany Nursing Home (315) 222-1234 – Albany Admissions Office (716) 555-1234 – Buffalo NY Clinic

14. AutoStore Fax Solutions – multiple routes • Documents are scanned on the MFP and faxed to desired destinations through a fax server. • A copy of the fax can be sent to the sender’s e-mail. • The document can be archived for audit/security purposes. • All Metadata/time stamping/device and user information can be stored in a database. Streem

15. Fax Audit Trail • Internal patient Identification • Unique ID • User Name • Device IP • Device Name • Device Location • Time and Date Stamp • Fax Number • Intended Destination • Number of Pages • Path to Image on File Share

16. AutoStore Fax Solutions – filtering content No trigger found -> Send to Fax Send copy to sender Store full audit trail Invalid Filter triggered Email admin

17. AutoStore Fax Solutions AutoStore Healthcare Solutions Overview • Secure Faxing with AutoStore • Tracking of Authenticated users • Capturing Image file and metadata • Integration with Fax Servers • Scanned image sent, copied, stored, tracked • Scanned image stored in file share or DMS • Controlled access to approved fax numbers • Optional email confirmation

18. Hospital Benefits AutoStore Healthcare Solutions Overview • Cost Reductions • No need for the fax card in the MFD • No need for analog fax lines • No need to service or replace fax machines • No need to spend money on fax supplies • No need to store paper based fax confirmations • Protect patient privacy and maintain HIPAA compliance • Can virtually eliminate the potential of a HIPAA Fax violation • Audit trails capturing user and metadata • Transparency: all fax images stored • Turn manual processes into smooth, efficient, secure electronic workflows