Sudbury Youth Soccer Fall 2019 New Coaches’ Meeting

Sudbury Youth Soccer Fall 2019 New Coaches’ Meeting August 28, 2019

Field Closures Youth Soccer League (BAYS). Tonight’s Agenda Welcome To The Team! • Welcome and Opening Comments– Bob Lee, President • Spring Sudbury Soccer Night at NE Revolution • Introductions – SYSA Executive Board • Administrative Topics – Sandy Moore, Administrative Director • Equipment– Andy Smith, Equipment Manager • Website, Surveys, TeamSnap – Bob Lee, President • Questions and Answer with the Board

Field Closures Youth Soccer League (BAYS). WelcomeCoaches Thank you for volunteering to coach youth soccer this season! You are our most important resource and without your dedication and flexibility we would not be so successful season after season. It takes a lot to have a great season, but aren’t these kids worth it? It’s all about FUN!

Strive to Help Grow! Field Closures Youth Soccer League (BAYS). Helping to develop each player & coach to their maximum potential!

Field Closures Youth Soccer League (BAYS). WelcomeCoaches You are the key to communicating our philosophies with the players on your team and their families. You are a reflection of the program, so make sure to present yourself accordingly each practice and game.

Zero Tolerance Policy Youth Soccer League (BAYS). ZeroTolerance Zero Tolerance & Sportsmanship 50-100 issues per season in BAYS • No one, except the players, is to speak to the referee during or after the game! • Coaches may ask questions before the game (i.e.-How long are halves?, offsides?, heading?) • Coaches may call for substitutions • Coaches may point out emergencies • Coaches may respond to the referee if addressed • Use our referee feedback survey

BAYS Coach Pass Cards Youth Soccer League (BAYS). SYSANightattheRevolution September 29 vs. New York FC Details and ordering links to be sent by email soon to all SYSA Families • Dedicated parking / tailgate lot for SYSA • Reduced ticket prices in part of a midfield section for SYSA families using forthcoming promotion code • Always a fun evening for the whole family with fellow SYSA families • Get your team together for an outing

Field Closures Youth Soccer League (BAYS). Tonight’s Agenda Welcome To The Team! • Welcome and Opening Comments– Bob Lee, President • Fall Sudbury Soccer Night at NE Revolution • Introductions – SYSA Executive Board • Administrative Topics – Sandy Moore, Administrative Director • Equipment– Andy Smith, Equipment Manager • Website, Surveys, TeamSnap – Bob Lee, President • Questions and Answer with the Board

Zero Tolerance Policy Youth Soccer League (BAYS). 2019-2010 SYSAExec. Officers 2019-2020 Board of Directors: • President – Robert Lee • VP Girls – John Simon • VP Boys – Chris McClure • VP K-2nd Grade – Bryan Gothie • VP Academy – Matt Reece • Treasurer – Cathy LeBlanc • Secretary – Heather Tavolieri • VP Marketing – Suzanne Konigsberg • VP Communications/Technology – Hartley Johnson • VP Auxiliary Programs –Paul Rakowski

Field Closures Youth Soccer League (BAYS). FieldInformation Turf Field Restrictions: • Only players, coaches & referees on the field • No spectators allowed on the field • Only water is allowed, no juice, Gatorade or food • No tents, canopies, or umbrellas that penetrate the turf Goals: • Do not move the goals at Haskell Field under any circumstances! • Goals must be sandbagged on the turf fields • Check the nets frequently and report issues right away • Do not let players hang on the crossbars

Fall2019Schedule Youth Soccer League (BAYS). • Kindergarten – 1st Grade Teams: • Season starts (1st sessions) – September 7th and 8th • No sessions/games Columbus Day Weekend • Season ends – November 9th and 10th • 2nd – 8th Grade Teams: • Season starts (1st sessions) – September 3rd • First Games– September 7th and 8th • Games are scheduled for Columbus Day Weekend (except 2nd Grade) • Season ends – November 9th and 10th

Field Closures Youth Soccer League (BAYS). FieldClosures Field closures due to inclement weather are determined by Sudbury Park and Recreation, then passed along to SYSA for family notification. • Check SYSA website home page (top left) for field closures • Subscribe to RainedOut: www.rainedout.com or Text SUDBURY to 70359 • Please note that these two items are not synched!

Coach Requirements - CORI Forms Youth Soccer League (BAYS). Coaching Requirements All adults must be registered with MYSA New Stack Sports Portal sudbury.mayouthsoccerconnect.org Details of how to navigate registration can be found on our website under the “Coaches” tab.

Coach Requirements - CORI Forms Youth Soccer League (BAYS). Coaching Requirements MYSA and BAYS • CORI Background Check • Photo Sudbury Soccer • CORI Background Check • Photo • ID Check

uLittle and SSL In Town Rosters Youth Soccer League (BAYS). Kindergarten – 2ndGradeRosters • Player contact information will be received via email prior to the season • Print a single copy and put into your gear bag in a protective cover

BAYS Rosters Youth Soccer League (BAYS). OfficialBAYSRoster • 1. Check all player and coach information. Make sure everyone is listed correctly! 1. 2. Sandy’s printed name acts as official signature and Club Certification WA9R-021 4. 3. Coaches Signature • 4. BAYS waiver number • (if applicable) 3. 2.

Medical Releases & Player Summary Youth Soccer League (BAYS). MedicalInformation Always have SYSA Medical Information for ALL players at ALL times! • Medical Information documents will be sent to you via email with your rosters • Familiarize yourself with your players’ medical information • Print a copy and place in first aid kit Know your players allergies!

BAYS Coach Pass Cards Youth Soccer League (BAYS). EquipmentDetails • All equipment is provided for the teams through the player fees. We are active in replenishing the stock each season so that players are always using high quality gear. • FOR ALL AGE GROUPS: • Pinnies (two colors) • Cones (three colors) • First Aid Kit and Ice Packs • Manual Ball Pump and Needles • Equipment Bag • AGE-GROUP-SPECIFIC EQUIPMENT: • K, 1st and 2nd Grade: Size 3 balls • 3rd to 6th Grade: Size 4 balls, goalkeeper gloves • 7th Grade to HS: Size 5 balls and goalies provide their own gloves

BAYS Coach Pass Cards Youth Soccer League (BAYS). EquipmentDetails • How do I get or return equipment? • Email Andy Smith at: equipment@sudburysoccer.org • First Aid supplies and ice packs can be taken from the trailer at Haskell whenever you need them • Goals (Pugg Nets) for Kindergarten and 1st Grade • Kept in the trailer and delivered by Revolution Coaches • Goals (Samba) for 2nd Grade • Kept in the pen next to the trailer • The pen should be opened before games • Teams that play first set them up • Teams that play last return them and lock the pen

BAYS Coach Pass Cards Youth Soccer League (BAYS). EquipmentDetails • How can you help us? • Let us know if nets or goals need to be repaired • Pick up any gear left on the field if you are the last one there • Take care of the gear and periodically wash pinnies and goalkeeper gloves • When done with your gear bag, remove all non-SYSA equipment before returning it

Youth Soccer League (BAYS). • OurWebsite: sudburysoccer.org • Everything can be found under the Coaches Tab • Schedules, registration portal and important articles • Parents section includes a debrief of BAYS Evaluation Methodology

Coach& RefereeSurveys Youth Soccer League (BAYS). • Each season we rely on feedback from our coaches to help guide us towards reaching our fullest potential: • End of Season Coaches Survey • Weekly Game Survey– Referee Feedback (New Last Fall) • It is important to take the time to complete these surveys when they are available. It helps us to pinpoint positives as well as areas where we need improvement • Surveys are conducted through Google Forms and remain anonymous unless you provide us your contact information

Youth Soccer League (BAYS). • Coach &RefereeSurveys • Over the past few seasons feedback from coaches, parent and referee surveys have allowed us as an organization to: • Create coaching clinics before fall season • Make significant improvements to the website • Introduce new field numbers on goal nets • Reinforce referee program • Create further transparency into BAYS Evaluations • Further expand on coaching curriculum with skill videos • Implement TeamSnap for Grade 2-8 teams

TeamSnap-A Coaches Lifesaver Field Closures Youth Soccer League (BAYS). Introduced 2 years ago, TeamSnap is a sports team/leaguemanagement platform for Grade 2-8 teams: • All Grade 2-8 teams have been populated with player and coaches data. You need to complete your page by adding practice and game schedule, ”snack duty” assignments, etc. • If you haven’t already, please review your team and make sure all families have “accepted” their invitation to join the team • Coaches and Asst. Coaches can edit without contacting me. If you are stuck, by all means please reach out • Notifications from Ross and Revolution Academy Coaches regarding Group Nights will be done via TeamSnap only! Make sure to accept his invitation as a coach when you receive it

Field Closures Completing Your Team Youth Soccer League (BAYS). • Create your training and game Schedule (enter game address, arrival time, field #) • Add Assignments (oranges/popsicles) • Invite families to review Availability tab and list any know absences for game planning • Email families with ease using the Messages tab

Any Questions? Have a Great Season!

Sudbury Youth Soccer Fall 2019 New Coaches’ Meeting