Harrisons Malayalam Limited Tea Sales Management Solutions

1. HARRISONS MALAYALAM LIMITED

2. HARRISONS MALAYALAM LIMITED 2

3. PACKET SALES (1.1) HARRISONS MALAYALAM LIMITED 3

4. DOCUMENTS USED Forms: Consolidated Order from the Area Sales Manager / Sales Development Officer Invoice (Tally and Excel) Gate Pass generated at Warehouse (Manual & MS Word) Reports: Sales Register by HO Sales Register by Area Sales Manager Dealer wise, Super Stockiest wise Sales Pending Payment Report Stock Report Stock Transfer Report Daily Sales Report (Sales Rep and Sales Officer) Weekly Sales Pattern HARRISONS MALAYALAM LIMITED 4

5. PACKET SALES – GAP IDENTIFICATION HARRISONS MALAYALAM LIMITED

6. Export Sales HARRISONS MALAYALAM LIMITED 6

7. Export Sales HARRISONS MALAYALAM LIMITED 7

8. DOCUMENTS USED Forms: • Quotations (in case of CAD Customers) • Sales Contract • Pre Shipment Invoice • Blend Report • Final Invoice (Along with Statutory Documents) Reports: • Estate wise Sales Realization • Daily Cash Flow statement • Sales Tax returns • Monthly returns to Tea Board, Rubber Board, RBI, ECGE & Insurance • TDS Report (Transporters and Professional services – Inspection agencies) • Creditors payment report (Packing Items & Transporters) • Pending Order Statement • Export Packing Credit Statement • Tea Purchase Report • Bank Reconciliation • Costing Details required for Blending & Packing HARRISONS MALAYALAM LIMITED 8

9. GAP ANALYSIS HARRISONS MALAYALAM LIMITED

10. GAP ANALYSIS HARRISONS MALAYALAM LIMITED

11. BLEND MASTER • Blend Master (draft) is a selection of varieties from the existing stock. • Among the available batch number of the variety the stock is selected in certain percentages. • The Stocks are verified and sample blend is made. • Blend is tested for the expected taste and for other criteria. • Blend is ok then Final blend is prepared, and the Master if Finalized. • If the blend is not ok, then new selection of batch numbers or varieties are made in the existing draft blend master. • The new blend is made as per the modified blend master and is checked for quality. • After quality is passed, the modified blend is made as Master Blend Sheet. • A continuous serial number is maintained for every Blend Master. HARRISONS MALAYALAM LIMITED

12. AUCTION SALES HARRISONS MALAYALAM LIMITED 12

13. AUCTION SALES • Forms: • Stock Status Entry Form • Offered / Catalogue / Private Sales / Ex-Auction Sales / Sold. • De-Selection option Entry form for the un-auctioned Stock. • Sample Stock Entry for the Offered / Private Sales / Ex-Auction Sales / Sold • Sales Contract Entry (Sales Order) Form • Delivery Order data to be captured from Broker and to be fed in to the system automatically by uploading the data. • Gate Pass Preparation • Payment receipt Form HARRISONS MALAYALAM LIMITED

14. AUCTION SALES • Reports: • Un-Offered Stock Report – Daily. • Offered Stock Report – Daily / Weekly. • Out-Listed Statement • Sales Register • Samples Report. • Stock Report with Status – Offered, Sold, Sold and Not Lifted etc. • Offer withdrawal report. • Sales Summary Report – Consolidated Variety wise / Grade Wise / Broker wise / Estate wise / Invoice wise / Buyer wise / Location wise Report. • Tea History. HARRISONS MALAYALAM LIMITED

15. GAP ANALYSIS – AUCTION SALES HARRISONS MALAYALAM LIMITED

16. Bulk Sales HARRISONS MALAYALAM LIMITED 16

17. Consignment Sales HARRISONS MALAYALAM LIMITED 17

18. BULK / CONSIGNMENT SALES – GAP ANALYSIS HARRISONS MALAYALAM LIMITED

19. Common to all type of Tea Sales

20. WAREHOUSE MANAGEMENT HARRISONS MALAYALAM LIMITED

21. GAP ANALYSIS - WAREHOUSE HARRISONS MALAYALAM LIMITED

22. STOCK ARRIVAL AT WAREHOUSE FROM COIMBATORE HARRISONS MALAYALAM LIMITED

23. DISPATCHES FROM WAREHOUSE HARRISONS MALAYALAM LIMITED

24. ADVERTISEMENT ACTIVITIES HARRISONS MALAYALAM LIMITED

25. PURCHASE OPERATION HARRISONS MALAYALAM LIMITED

26. GAP ANALYSIS HARRISONS MALAYALAM LIMITED

27. RUBBER ESTATE WORKERS PAY ROLL HARRISONS MALAYALAM LIMITED

28. RUBBER ESTATE GROUP OFFICE INVENTORY HARRISONS MALAYALAM LIMITED

29. GAP ANALYSIS – LATEX RECEIPT AND DESPATCH TO FACTORY

30. LATEX RECEIPT AT CL FACTORY HARRISONS MALAYALAM LIMITED

31. Forms and Reports • Forms: • Daily Latex and FC Collection from Field, entry form with other details (attendance of Tappers) • Field DRC Entry form. • The Stock updating register • Stock Transfer Register • Receipt Register at Factory • Factory DRC Entry Form. • Actual Yield Calculation based on the Factory DRC Percentage. • Attendance entry for other workers. • Reports: • Consolidated monthly Rubber Crop Advice based on Yield. • Monthly Crop Detail Report with Field weight and Factory weight comparisons. • Monthly Field Detail Report with actual and budget comparison. • Daily Latex and FC receipt report. HARRISONS MALAYALAM LIMITED

32. CENEX PRODUCTION AND PACKING HARRISONS MALAYALAM LIMITED

33. Forms and Reports – Cenex Production • Forms: • Daily Stock receipt and issue register for Production. • Material Consumption entry • Cenex Output Entry • Cenex parameters Capturing Form • Cenex stock updating in Barrels (Packing Entry) with batch and serial numbers own and bought separately. • Bye Product Stock Updating form. • Reports: • Daily/Monthly Latex and Cenex Stock report • Daily/Monthly Bye product stock report (Skim, Sludge, PRR) • Daily consumption report of chemicals and other materials for production. • Daily Cenex parameters monitoring report. HARRISONS MALAYALAM LIMITED

34. CENEX SALES HARRISONS MALAYALAM LIMITED

35. SKIM DISPOSAL FROM CL FACTORY HARRISONS MALAYALAM LIMITED

36. SLUDGE DISPOSAL FROM CL FACTORY HARRISONS MALAYALAM LIMITED

37. DISPOSAL OF PIT RECOVERY RUBBER (PRR) HARRISONS MALAYALAM LIMITED

38. RUBBER ESTATE FIELD ACTIVITIES • Weeding (Manual & Chemical) • Pest & Diseases • Tree Sanitations • Roads and Drains up-keeping • Fencing and Boundaries • Spraying • Rubber Field Watchers • Rain guarding • Marking & Blocking • Manuring • Manure Mixing • Pueraria Seed Sowing • Stimulant Application • Wind damage details • Lining • Pitting • Filling and Manuring • Terracing • Planting and Manuring • Mucuna Planting • Tree Census • In-Filling • Mother bush Nursery • Rubber Kote application Details • The above activities are done either daily, weekly, monthly, quarterly or annual. • Various parameters are captured viz., No of workers, No of supervisors, No of man-days, Area covered, chemical consumption etc. HARRISONS MALAYALAM LIMITED

39. SKIM PROCESSING & PRODUCTION HARRISONS MALAYALAM LIMITED

40. OTHER SKIM FACTORY ACTIVITIES HARRISONS MALAYALAM LIMITED

41. RUBBER SALES (SKIM FACTORY) HARRISONS MALAYALAM LIMITED

42. ISSUES IN RUBBER ESTATE ACTIVITIES • Some of the Estate Operations are being given on contracts • Presently it is being handled manually • System is required to handle these issues on a systematic manner • Details like: Work done, Pending work, amount paid, Pending amount, Date of commencement and Date of Finish etc needs to be tracked. HARRISONS MALAYALAM LIMITED

43. TSR FACTORY RUBBER PROCESSING HARRISONS MALAYALAM LIMITED

44. TSR RUBBER FACTORY SALES PROCESSING HARRISONS MALAYALAM LIMITED

45. GENERAL FACTORY ACTIVITIES HARRISONS MALAYALAM LIMITED

46. FACTORY LATEX COLLECTION HARRISONS MALAYALAM LIMITED

47. BARREL ACCOUNTING IN RUBBER FACTORY HARRISONS MALAYALAM LIMITED

48. RUBBER SALES – Head Office HARRISONS MALAYALAM LIMITED

49. RUBBER - SALES • Reports: • Agent & Grade wise Report • Estate & Grade wise Report • Grade wise Report • Buyer wise Summary / Detail • Bill wise Sales Report • Category wise Sales Report • Monthly broker wise Commission Report. • Forms: • Allocation Sheet • Agent Intimation Letter (Customer Order) • Invoice • Delivery Challan • Debit Note (Insurance) • Credit Note (Brokerage) HARRISONS MALAYALAM LIMITED

50. GAP ANALYSIS HARRISONS MALAYALAM LIMITED