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Common Transcript—HEA 47 Dr. Kyle Moore, AVP UW Dr. Sandy Caldwell, ED WCCC

Common Transcript—HEA 47 Dr. Kyle Moore, AVP UW Dr. Sandy Caldwell, ED WCCC. Background on HEA 47. HB0175, Common Transcripts: Develop and maintain common college transcript system between WCC’s and UW Develop a plan to establish electronic transcript transfer and common course numbering

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Common Transcript—HEA 47 Dr. Kyle Moore, AVP UW Dr. Sandy Caldwell, ED WCCC

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  1. Common Transcript—HEA 47Dr. Kyle Moore, AVP UWDr. Sandy Caldwell, ED WCCC

  2. Background on HEA 47 • HB0175, Common Transcripts: • Develop and maintain common college transcript system between WCC’s and UW • Develop a plan to establish electronic transcript transfer and common course numbering • Plan shall be submitted to JEIC by Oct 31st

  3. Response to HEA 47 • Statewide HEA 47 Workgroup has been formed • Initial draft of legislative response is underway • Heightened involvement across higher educational partners • Carryover support of Statewide Attainment goal (ENDOW)

  4. Statewide HEA 47 Workgroup has been formed • Representation from: • Wyoming Community College Commission • All Seven Community College • Wyoming Department of Education • University of Wyoming • Support from this group extends HEA 47 • Statewide attainment initiatives • WICHE and Lumina Grants Response to HEA 47

  5. Initial Efforts in Response to HEA 47 7-part Response • 1. Statewide educational data sharing MOU • MOU - expanding data statewide involvement • 10 party MOU • Course level data • Financial aid • Dual and Concurrent enrollment data • 2. Statewide Longitudinal Educational Database

  6. Initial Efforts in Response to HEA 47 • 3. Empowerment of WCCC Academic Affairs Council • Expand charge to include focused activity on identification of statewide course misalignment • UW to be incorporated into that portion of the ACC charge

  7. Initial Efforts in Response to HEA 47 • 4. National Student Clearinghouse as transcript Vendor • Statewide participation and use of singular electronic transcript platform • If needed - bridge for data from non NSC schools

  8. Initial Efforts in Response to HEA 47 • 4. Statewide catalog solutions • Consistent student experience • Statewide course availability • Searchable educational opportunity • Variable options for colleges

  9. Initial efforts in response to HEA 47 • 6. Course and Program Transfer Software • Alignment of catalogs and catalog conversions • Recruitment and enrollment functionality across WY • Curriculum Process Management • Movement from college to college of curriculum management during conversion • Platform for statewide analytics

  10. Predictive AnalyticsConsideration of OptionsMr. Andy Corbin, CTO WCCC

  11. Andy Corbin Operations Director Project--Trib.com IT Manager Adjunct-Casper College VP of Technology IT Administrator Appointed by Governor to HIE Identity matching across 68 programs CTO-Community College Commission Created ERP for Family Literacy Program Used to have the Wyoming State record, 1268lbs growing at an elevation of 6100

  12. Where We Started 2012 • Migrate our systems from HP-UX to Windows Server • Moved from Unidata to MSSQL as the database Continued work with the community colleges to agree to share data.

  13. Created a custom system (Data warehouse) to take files from each college. • Bi-monthly downloads with student data being downloaded nightly. • Leverages SAP Business Objects • The Data Committee was promoted to the Data Governance Institutional Research Council. • Created an application the colleges use to make sure the data conforms to the agreed upon standards

  14. Received a very small appropriation • Identity Matching Software • OtisEd • Visualization Software • Tableau • Predictive Analytics • Started with the vendor who scored the best in the RFP, but was clearly not a good fit.

  15. Exhaustive Research and Demos • Civitas • EAB • Nuro Retention • Rapid Insight • Starfish by Hobsons • Enrollment Builders, RNL, Capture………………. It was discovered that this is just not a data analytics project, but that there are opportunities to support student attainment.

  16. Assumptions • UW is interested in participating, but will not be involved in the community college’s final decision. • The community college presidents will be making the final selection of the product with guidance/suggestions from their local IR directors, CIOs and AAC/SSC input. • The AAC and SSC will drive the project at their institutions and coordinate any internal meetings with IT/IR/presidents.

  17. Potential Risks • We currently have permissions by State procurement to purchase the analytics product without issuing a RFP first, based off prior research and prior RFP process. • The business case supports the predictive analytics piece, but might not support the front-end “student-engagement” piece • What is the cost in staffing to run this product at a college? • Will college faculty adopt the use of the product? • Will the product meet the expectations integrating into Colleague and Canvas

  18. Options For Moving Forward • Consider participating in the EAB and Civitas demos hosted by LCCC. • EAB-October 9th • Civitas-October 16th • Please feel free to reach out to me if you have any questions or concerns. andy.corbin@wyo.gov

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