Cal South "KIDSAFE" Risk Management Program

1. Cal South "KIDSAFE" Risk Management Program Live Scan Fingerprinting For Officials Paul Doty & Lila Smith January 2009 Cal South Referee Risk Management

2. Referee Program Overview What is Live Scan? Why is Cal South Requiring Live Scan? Who will be Required to Have a Live Scan? When and How will this Program be Implemented? Cal South Referee Risk Management

3. What is Live Scan? Live Scan digital submission provides the quickest way to submit and process background checks through the California Department of Justice. They also provide for seamless integration into the California Department of Justice “Subsequent Arrest Notification” program. This program notifies Cal South when subsequent arrest activity occurs and allows us to make decisions that will minimize risk and keep kids safe while protecting the best interest of our members, leagues and clubs. Cal South Referee Risk Management

4. What is Live Scan? It is a ONE TIME, inkless electronic fingerprinting Fingerprints are then electronically transmitted to the California Department of Justice for completion of a Criminal record/background check. Cal South Referee Risk Management

5. Why is Cal South RequiringLive Scan for Referees? To ensure an environment that fosters the well-being and safety of its players and members The Cal South Risk Management Program is consistent with USSF Bylaw 213(1)(a)(2) and USSF Rules Bylaw 213, STATE ASSOCIATION RESPONSIBILITIES Section 1(a)(2):The State Association will not discriminate against any individual on the basis of race, color, religion, age, sex or national origin. (Effective 10-8-00) Pursuant to USSF Rules, Cal South has adopted the USYS KidSafe Program and has developed a program to disseminate health, safety and financial guidelines, which are appropriate to the game of soccer. Cal South Referee Risk Management

6. Organizational Relationships Cal South Referee Risk Management

7. Why is Cal South RequiringLive Scan for Referees? The USSF Board approved the section 5 to Federation Police 531-1 at the November 19, 2007 Board Meeting Section 5. Risk Management: The Federation Referee Registration Form shall contain the following statement for referees to sign when completing the Form: “I agree to participate in, and comply with, the risk management program of the Organization Member through which I am participating.” Cal South uses the KIDSAFE Program and Live Scan background checks to ensure the safety of the children we serve. Cal South Referee Risk Management

8. Who Will be Required to be Live Scanned? All USSF certified referees 18 and older who wish to officiate Cal South sanctioned youth matches. Referees under the age of 18 are not required to have the Live Scan process done. Referees have 90 days after their 18th birth date to meet this requirement. Cal South Referee Risk Management

9. When Will the Program be Implemented? This requirement will be effective January 1, 2010. Referees should complete the ONE TIME Live Scan process by July 2009 to ensure eligibility for 2010 youth match assignments Associations may contact Lisa Wolfs at Cal South for scheduling a Live Scan Clinic at a meeting or event. The minimum number of applicants is 20 for a session. Cal South Referee Risk Management

10. How will the Program be Implemented? See the following attachments: Live Scan Form Live Scan Form (4).pdf Live Scan Locations: Please contact Lisa Wolfs at Cal South They will be updated and refreshed as we implement the process and procedures Cal South Referee Risk Management

11. FAQ’S What if there was a mistake in my file and I can prove it? We have an appeal process that can assist you with correcting errors. Contact the Risk Management Chairperson and for instructions. How far into my background do you look? As a general rule, seven years, unless there are extenuating circumstances such as multiple convictions or a consistent pattern of behavior. What forms of identification can be used? The referee must have at least one form of identification with a photograph. (Drivers License, Cal DMV ID card, Passport, Green Card, Consular ID card or Military ID). If someone was fingerprinted for their job, what information does Cal South need to verify that they have already complied? Due to the privacy act, information from one agency can not be shared with another. Live scan for your job would not allow Cal South access. You will need to do it again. If I already have Risk Management ID from Cal South as a coach or administrator will I have to go through the process again? No. All you need to do is contact Lisa Wolfs at the Cal South office to confirm. Cal South Referee Risk Management

12. FAQ’S What course of action will Cal South take if referees refuse to participate in the Live Scan procedure? Cal South will not allow that referee to be assigned to officiate in youth matches Who will be the person/persons at Cal South who will process the information from the Live Scan screening and what safeguards will be in place for the referee? The chairperson of the Risk Management Committee is the only member involved in the notification process along with the referee in question What criteria will be used to determine if a referee is disqualified as a result of Live Scan screening? The RM Chair reviews the notification and determines if the data represents a risk to our youth members. A negative determination may be appealed by the referee Cal South Referee Risk Management

13. FAQ’S What are some examples of a “hit” or minor infractions that will not affect my ability to referee youth matches? Some of the common items appearing on a DOJ report are: Reckless driving Driving with a suspended license or no license Driving under the influence of alcohol Single convictions are considered minor Penal Code Violations: Corporal Injury Spouse abuse Misdemeanor Petty Theft or Trespassing These types of notifications are reviewed by the Risk Management Chairperson and most will not result in loss of approval or suspension. The exception is multiple convictions that show a negative pattern of behavior. Cal South Referee Risk Management

14. FAQ’S What are some examples of serious infractions or convictions that will cause Cal South Risk Management to not approve an applicant? Convictions within seven years which will most likely prevent a referee from participating: Felony sexual abuse or assault against a minor or an adult Physical abuse or assault with injury Grand theft or embezzlement Drug trafficking Multiple misdemeanor convictions involving drugs, alcohol, firearms or violence Note: If all court mandated sentences and probation are complete, the applicant may request an appeal hearing to determine if they are eligible to participate. Cal South Referee Risk Management

15. FAQ’S Who is notified if a referee does not pass the live scan and what information is given those notified? Upon receipt of a negative report from the DOJ: The Risk Management Chairperson reviews the data and determines if the reported “hit” presents a risk. If the hit is significant and the decision is to not approve the referee, the referee will be notified via mail. The referee and the Risk Management Chairperson are the ONLY two people who have access to the information within the DOJ notification.  The notification letter will include instructions for the referee for filing an appeal if they believe the report is in error or there are extenuating circumstances.  Upon receipt of an appeal, the referee will be contacted by Risk Management for permission to investigate and set up an appeal hearing where the referee can present his case and submit any available documentation in support of the appeal. A closed hearing is held (to protect the privacy of the official) and a determination is made. Cal South Referee Risk Management

16. FAQ’S What is subsequent notification and how does it work? After completion of Live Scan, the Department of Justice (DOJ) Notifies Cal South when there is an arrest of an individual. The Risk Management Chairperson receives the notification and determines if the action presents a risk to Cal South. If it is cause for suspension of the individual, the referee is: Contacted in writing and advised of his/her status and Given an opportunity to request an appeal of the determination. The information contained in the report is confidential. Cal South Referee Risk Management

17. FAQ’S What happens if an association assigns a referee to a match who has not been Live Scan qualified? Upon confirmation of the assignment of an unqualified official, the assignor will be notified and appropriate training and direction will be given to the assignor to prevent future occurrences.  How much will this cost and who will be responsible for paying for service? The cost is $15.00 when the Live Scan is performed at an event scheduled through Cal South. It may cost up to $35.00 at independent retailers. See the link to locations below. The referee will be responsible for paying for the service. Referee associations may contact Lisa Wolfs at Cal South to set up Live Scan Sessions for groups of 20 or more individuals Cal South Referee Risk Management

18. CONTACT INFORMATION Lisa Wolfs, Risk Management Office (714) 451-1520 phone (714) 441-0715 fax lwolfs@calsouth.com Lila Smith, Risk Management Chairperson (619) 934-8746 phone/fax lsmith@calsouth.com Paul Doty, Referee Disciplinary Committee and R M Appeals (714) 970-9465 phone/fax pjdoty@calsouth.com Cal South Referee Risk Management

19. Questions?????? Thank You Cal South Referee Risk Management