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ETD Preservation Workshop

ETD Preservation Workshop. Session One: ETDs and Preservation Needs Gail McMillan, Virginia Tech. Agenda Review. Session #1 09:30 – 10:00 Introductions ETD Preservation Survey Results NDTLD MetaArchive Preservation Plan Session #2 10:00 – 10:30

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ETD Preservation Workshop

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  1. ETD Preservation Workshop Session One: ETDs and Preservation Needs Gail McMillan, Virginia Tech

  2. Agenda Review • Session #1 09:30 – 10:00 • Introductions • ETD Preservation Survey Results • NDTLD MetaArchive Preservation Plan • Session #2 10:00 – 10:30 • Distributed digital preservation network (DDPN) • MetaArchive Cooperative • Session #3 10:30 – 11:00 • NDLTD MetaArchive strategy • Basics of DDPN harvesting and ingest

  3. Agenda Review • Break 11:00 – 11:15 • Session #4 11:15 – 11:45 • Organizing ETDs for Effective Collection Management • MetaArchive Conspectus Database: Metadata • Session #5 11:45 – 12:30 • MetaArchive Cooperative Membership • Roles and responsibilities • Benefits

  4. Who’s Here? • Martin Halbert • Director, Digital Programs & Systems • Emory University Library, Atlanta, Georgia • Gail McMillan • Director, Digital Library and Archives • Virginia Tech Library, Blacksburg • Attendees

  5. What is Digital Preservation? • Systematic management of digital works over an indefinite period of time • Processes and activities that ensure the continued access to works in digital formats • Requires ongoing attention--constant input of effort, time, and money. • Technological and organizational change are obstacles for preserving beyond a few years.

  6. NDLTD Preservation Strategy with the MetaArchive Cooperative • Distributed Digital Preservation Network • Programmatically collect ETDs from partners • Preserve ETDs among partners’ servers • Low cost to administer and run • Standard hardware, open-source software • Audits and repairs ETDs as needed from partners’ servers • DDPN is a Dark Archive

  7. ETD Preservation Survey • Gauge the digital library community’s interest in an ETD-specific archive • 6 academic listservs • ARL, ASERL, CGS, DLF • NDLTD, ETD • 14 multiple-choice and short answer questions • Dec. 13, 2007 - April 10, 2008 • 95 completed surveys

  8. 85% PDF 30% JPG 27% WAV 24% GIF 23% HTML, MOV 21% AVI, MP3 MetaArchive Conspectus Database ETD File Formats

  9. Platforms, Institutional Repositories hosting ETDs • 26% DSpace • 13% ETD_db • 3% Fedora • 1% Eprints • 29% Locally developed systems • 29% Others

  10. Structure of ETD Collections • 25% Subject-like categories • 21% Everything-in-one • 21% Year • 9% Accessibility • 7% Degree • 5% Author

  11. If your institution is interested in the ETD Archive, would there be a preference for

  12. 55% Costs 23% Human resources 18% Hardware 14% Responsi- bilities; technical 12% Access 11% Policies 9% Procedures 20% A welcome opportunity 15% Concerns about functionality Need information Commentsabout

  13. Participate in the ETD preservation survey • http://lumiere.lib.vt.edu/surveys/ • Select Digital Preservation of ETDs • Results are immediately tabulated • http://lumiere.lib.vt.edu/surveys/results/

  14. NDLTD Preservation Strategy with the MetaArchive Cooperative (a.k.a. The Plan) • The NDLTD and the MetaArchive Cooperative • Help higher education institutions provide long-term open access to ETDs • Outlines how institutions can achieve this goal by becoming part of the ETD preservation network. • Participate in an NDLTD MetaArchive Preservation Network Workshop • Join: NDLTD and MetaArchive

  15. The Plan: NDLTD Preservation • Hardware • Software • Access • Intellectual Property • Organizing ETD Collections • Standards • Harvest Frequency • Institutional Workflow

  16. The Plan: NDLTD Preservation • ETD Authors’ Responsibilities • Personnel • Training Opportunities • Documentation and Reports • Retrieving from the ETD Archive • Contact MetaArchive Program Manager • Katherine Skinner (kskinne@emory.edu)

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