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PADOT Presentation

PADOT Presentation. Tuesday, January 3, 2012. HISTORY OF RRTA. Red Rose Transit Formed in 1973 as Lancaster City and County Joint Transit Authority under the Municipal Authorities Act of 1945.

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PADOT Presentation

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  1. PADOT Presentation Tuesday, January 3, 2012

  2. HISTORY OF RRTA • Red Rose Transit Formed in 1973 as Lancaster City and County Joint Transit Authority under the Municipal Authorities Act of 1945. • Took over operation of service from Conestoga Transportation Company in late 1975 and purchased assets for $65,000. • Original Board comprised five members – Two by City, Two by County and One joint member • 1977 Board expanded to seven members • 1992 Board expanded to nine members after consolidation with LISTS (Shared-Ride Service)

  3. ORGANIZATION AL CHART - 2011

  4. Ridership Trends FY 06 – FY 11

  5. Operating Expense Trends FY 06 – FY 11

  6. Expense Factors • Fuel Cost – RRTA has locked-in pricing since 2006, contract runs April 1 – March 31. SR – Fixed price set in budget at $3.50/gal, adjusted (+/-) monthly to DOE price. • Health Care – Negotiated clause to limit increases in 2007 at 11.5%, in 2009 at 8%-RRTA/4%-Union. Split 50/50 over 12%. • Shared Ride - MATP Transportation

  7. Trends

  8. Trends

  9. Fixed-RouteHours of Service Trends

  10. Budget Projections • 100 Bus Issue – Systems in urbanized areas over 200,000 in population can not use 5307 funds for operating. • RRTA is currently grandfathered at 50% by SAFTEA-LU until Re-authorization. • 200 Transit Systems nationwide negatively affected by the rule. • In PA – 13 Systems effected, COLT, LCTA, LANTA, BARTA, RRTA, RABBIT, CAT, Beaver, Westmoreland, SVSS, EMTA, Mid-Mon, and Pottstown. • RRTA leads the 100 Bus Coalition to change the language.

  11. Budget Projections • 100 Bus Language – Congressman Pitts – HR 3545, introduced December 1, 2011 with four co-sponsors. (9 Co-sponsors as of 12-28-11) “Public transit systems that operate less than 75 peak buses can use 50% of 5307 funds for operating, systems operating between 75-100 peak buses can use up to 25% of 5307 funds for operating, and systems operating over 100 peak buses can not use 5307 funds for operating”. Without a fix to this issue, RRTA will lose $1 Million in operating funds!!

  12. Budget Projections Assumptions – 7% annual expense growth, fuel/health care Federal Funding remains flat, but 100 Bus Language adopted Annual fare increases of $.10 per year State funding decreasing due to lower ridership, service reductions, economy ADA costs increase by 3% for paratransit service, ridership level Revenue increase from Queen Street Station –Parking and Lease Space Ridership rebounding from FY 2009, up 4.0% in FY 2012

  13. Queen Street Station – Projected Revenue RRTA - PARKING GARAGE$55.00Revenue 397 Spaces MonthlyAnnual Monthly Passes (75% Occup) $16,376.25$196,515.00 Village (3x wk) $4/space-100sp $5,200.00 $62,400.00 Lease Space - $8 sq. ft. 10,478 sq. ft $6,985.33$83,824.00 TOTAL$342,739.00 Expense Ticket Printing $10,000.00 Alarm Monitoring $2,000.00 Elevator Maint. Contract $3,000.00 Parking Equipment Maint. $2,000.00 Emergency Generator $1,000.00 Overhead Gate Maint. $500.00 Fire Pumps PM $500.00 Electric $24,000.00 Water $1,000.00 Telephone-Alarms $400.00 Cleaning/Sweeping $10,000.00 Security System - Maint. $2,000.00 Security - Labor $25,000.00 Materials/Supplies $5,000.00 Emergency Gen. - Fuel $2,000.00 TOTAL$88,400.00 NET REVENUE$254,339.00

  14. Cost Savings Measures • Participate in statewide pool (SAFTI) for P&L and WC • Participate in public pool for Health Insurance • Reduced Administrative staff by two positions in FY 11 • Reduced Utility costs with “green” infrastructure – solar, geothermal and waste oil burners – 50% reduction • Bid out banking services, saved security and banking fees • Negotiated clause on Health Care to cap increases at 8%

  15. Energy Savings First Year - Facility • Facility project added 2,778 sq ft of new office space and 9,000 sq ft of bus storage space. Before Renovation - Used 34,387 KwH/Month Electric - $2,614/mn Used over 9,000 gal. of heating oil/yr - $27,000 After Renovation - Use 34,629 KwH/Month – Solar Ave. 14,678 KwH/Mn Electric bill average 19,951 KwH/mn No heating oil purchased for two years. SAVING $2,360/mn *Electric rates deregulated after project completion - $.076/Kwh to $.127/KwH

  16. Budget Projections – 5 Year w/Fed Op FY 2013 – No Service Changes (110,000 Hours of Service) FY 2014 – 5,000 Hour Service Reduction FY 2015 – 8,000 Hour Service Reduction FY 2016 – 7,000 Hour Service Reduction FY 2017 - 7,000 Hour Service Reduction Act 44 Reserves reduced from $1.2 Million to $870,000 by FY 2017 27% Service Reduction over 5 years

  17. Budget Projections – 5 Year without/Fed Op FY 2013 – No Service Changes (110,000 Hours of Service) FY 2014 – 18,000 Hour Service Reduction FY 2015 – 8,000 Hour Service Reduction FY 2016 – 7,000 Hour Service Reduction FY 2017 - 7,000 Hour Service Reduction Act 44 Reserves reduced from $1.2 Million to $779,000 by FY 2017 40% Service Reduction over 5 years

  18. Performance Measures – Pass/Hr NTD data for 200 transit systems operating less than 100 peak buses and population over 200,000.

  19. Performance – Cost/Hr NTD data for 200 transit systems operating less than 100 peak buses and population over 200,000.

  20. FR – Route Performance Measures • RRTA Utilizes Four Measures to Evaluate Bus Routes: 1. Passengers/Hour 2. Cost Recovery 3. Subsidy/Passenger 4. Subsidy/Passenger Mile 80% of Average – 3 Points (Keep or add service levels) 60-79% of Average – 2 Points (Evaluate, Modify, Reduce) <60% of Average – 1 Point (Reduce, Eliminate)

  21. FR – Route Performance Measures

  22. Ridership by Route – FY 2011

  23. Route Performance – FY 2011

  24. Bus Fares • Fare increases the last two years Current Base Fare - $1.70 (Median PA fare at $1.57) July 2006 - $1.25 July 2007 - $1.35 July 2008 - $1.35 July 2009 - $1.50 July 2010 - $1.60 July 2011 - $1.70

  25. Bus Fares – 5 Zones Base - $1.70 10 TTT - $12.00 30 Day Pass - $35.00 Zone 1 $1.85 $13.50 $40.00 Zone 2 $2.15 $15.50 $47.00 Zone 3 $2.50 $18.50 $55.00 Zone 4 $2.90 $21.50 $64.00 One Day Pass: $3.50 through Zone 2 $5.50 through Zone 4 ADA Fare (Paratransit) - $2.35 Urban Area $3.70 Direct Line (County)

  26. Capital Improvement Plan RRTA Completed Long Range Plan in 2008 State of Good Repair – 30 Year Plan Transit Improvement Program Update (TIP) First Four Years FY 13 – FY 17

  27. Capital Improvements – Federal 5307 • FFY 12 – Appropriation(est.) $4,000,000 Preventive Maintenance ($1,323,000) ADA Services (10% Max) ($ 400,000) Enhancements (1%) ($ 40,000) Operating (Last Year?) ($1,000,000) Balance for Capital $1,237,000 Total Capital Budget $1,546,250

  28. Capital Improvements – Priorities(5307)- SOGR • Vehicle Replacements Buses – Hybrids ($590,000) • Vehicle Replacements Paratransit Vans – 14/yr ($62,000) • Facility Improvements/Preventive Maintenance • Maintenance Equipment • Computer Hardware/Software • Office Equipment • Service Vehicles

  29. VEHICLES – BUSES (Hybrids) 2009 – (1) 1997 TMC - $315,000 (Replace 2021) – Not done - funding 2010 – (4) 1998 TMC - $1,280,000 (Replace 2022) – Ordered 2 in 2011 Hybrids 2015 – (15) 2003 OPTIMA - $9,000,000 (Replace 2027) 2017 – (8) 2005 GILLIG - $5,000,000 (Replace 2029) 2018 – (2) 2006 GILLIG - $1,500,000 (Replace 2030) (3) 2003 TROLLEYS - $1,050,000 (Replace 2030) 2019 – (6) 2007 GILLIG - $4,000,000 (Replace 2031)

  30. VEHICLES - PARATRANSIT 2010 – (8) VANS - $416,000 (Replace 2015, 2020, 2025, 2030, 2035) 2011 – (8) VANS - $440,000 (Replace 2016, 2021, 2026, 2031, 2036) 2012 – (9) VANS - $514,800 (Replace 2017, 2022, 2027, 2032) 2013 – (6) VANS - $360,000 (Replace 2018, 2023, 2028, 2033) 2014 – (7) VANS - $350,000(Replace 2019, 2024, 2029, 2034, 2039)

  31. Capital Improvement Plan RRTA Operations Center Completed Renovation/Expansion Oct. 2010 Project Cost - $8 Million (ARRA/TIGGER Funded)

  32. Facility Renovation Project - Design Key Goals Functionality and ease of operations Building and Systems Upgrades Safety and Security Energy Efficiency - Cost of Operations

  33. Facility Renovation – Admin Offices

  34. Solar Panels – 641 (235 watt ea.) www.redrosetransit.com - link to solar panels

  35. Geothermal System – 51 Ton Capacity Provides HVAC for Offices & Maintenance Areas 21 Wells @ 500’ depth

  36. Waste Oil Burners – Two 50,000 BTU Totally Heats Bus Storage Building

  37. Security Measures

  38. Capital Improvement Plan Queen Street Station – Phase II

  39. QSS II – Site Map – Downtown Lancaster

  40. QSS II – Original Design – Joint Development

  41. QSS II – Design to Connect to Phase I QSS

  42. QSS II – Garage Design

  43. QSS II – Project Timeline Site Acquired July, 2008 Timothy Haahs & Assoc. – D&E – September, 2008 Construction Manager – Reynolds – October, 2008 Archeological Investigation Phase IA, Dec., 2008 Private Developer Selected – Dec. 2008 Archeological Phase IB/II – May, 2009 Project Bid – July, 2009 Construction Began – October, 2009 LMA BUILDING COLLAPSE – APRIL 14, 2010 General Contractor Terminated – October 26, 2011

  44. QSS II – Project Budget • Land Acquisition $ 1,346,676 • Architect – Timothy Haahs $ 689,850 • Construction Mgmt. – Reynolds Const. Mgmt. $ 370,993 • Archeological – URS Corp. $ 212,860 • Construction Contracts $15,064,000 General – Perrotto Const. $12,894,000 Plumbing – Vision Mech. $ 785,000 HVAC – Garden Spot $ 185,000 Electrical – Shannon Smith $ 1,200,000 • Administration $ 68,300 • Softcosts/Permits/Utilities $ 256,466 • Contingency $ 400,000 • TOTAL PROJECT COSTS $18,414,749

  45. LMA Building Collapse April 14, 2010

  46. QSS II - Project Construction

  47. QSS II - Additional Project Costs Architect Reimbursable Expenses $ 30,000 Architect – Contract Extension(Collapse) $ 80,285 CM – Contract Extension (Collapse) $ 290,404 Approved Change Orders (net contingency) $ 357,423 Softcosts/Inspections/Utilities/Legal $ 595,382 Pending Potential Change Orders $ 463,844 Administrative – additional $ 36,717 Added Contingency – Lease Space $ 466,000 TOTAL ADDED COSTS $ 2,320,055

  48. QSS II - Potential Damages – Project Delays Liquidated Damages ($1,500/day) as of 12/31/11 $ 570,000 (Project Completion was 12-16-10) Reynolds Contract Ext. (CM) $ 290,404 Haah’s Contract Ext. (Architect) $ 80,285 Structure Re-Design/added work (Collapse ) $ 65,000 Perrotto(GC) – Disputed/Corrective Work $ 398,000 Loss of Tenant – Lease Space (5yrs+3-5yr options) $1,320,000 TOTAL $2,723,689

  49. QSS II - PROJECT FUNDING STATUS Total Estimated Project Costs $20,734,804 Available Funding Grants $19,685,744 Shortage ($ 1,049,060) Additional Funding Option FFY12 5307

  50. QSS II – Termination of General Contractor Non-payment to Sub-Contractors - Discovered in late May, 2011 Lack of Full-Time Superintendent on Site Refused to provide construction schedule Construction Errors – Steel Trusses to support future development Disputed Work – Refused to perform work in their scope Failure to provide enough properly skilled workers

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