Building Blocks of Emergency Management

1. Building Blocks of Emergency Management Institutions of Higher Education

2. Welcome • Administration & Welcome • Fire Exits • Bathrooms • Breaks

3. Introductions • Name • Department/Institution • EM Responsibilities • Level of EM experience • What are you hoping to learn

4. Outline • Introduction to EM • Emergency Operations Plan • Emergency Operations Centers • Mitigation • Training & Exercises • Communications • Community Engagement

5. Introduction to Emergency Management

6. NIMS • Is Not… • Management Plan • Resource Plan • Terrorism Specific Plan • Is… • Framework of • Doctrine • Concepts • Principles • Terminology • Organization

7. NIMS • NIMS Components • Preparedness • Communications & Info Management • Resource Management • Command & Management • Ongoing Management & Maintenance

8. NIMS • Command & Management • Incident Command System • All Hazard Management Concept • Flexible& Scalable • Multiagency Coordination Systems • System, Not a Facility • Dispatch, EOC, On Scene Command, Etc • Public Information • PIO • Joint Information Center

9. Team Approach • Emergency Management Core Team • All-Hazards Threat Assessment Team • Behavioral Threat Assessment & Intervention • Information Security • Public Health • Infrastructure • Criminal/Terrorism • International Events • Executive Policy Group

10. Situational Assessment All Hazards Assessment Team • Flexible Activation • Communications • Shared Intelligence • Common Operating Picture

11. Executive Policy Group • Set Direction & Policy • Assist In Decision Making • Delegation of Authorities • Lines of Succession • Legal and Risk Management

12. Stakeholders • Any One & Everyone • Public & Private • Internal • External

13. Stakeholders • Emergency Support Functions • 15 Federal ESF’s • Flexible enough to omit or add specialties • Local Level • Examples • URI Emergency Operations Center • Unique to your institution

14. Reporting Requirements • Clery Act • Signed into law in 1990 • Annual Report Due Oct. 1 • Notice of Publication • URL and/or Hard Copy • Crime Log • Timely Warning • Crime Statistics • Emergency and Evacuation Procedures • Fire Safety Policies and Statistics

15. Reporting Requirements • PrepCAST • NIMSCAST • Self Assessment • Tracks progress towards NIMS compliance • State Preparedness Report (SPR) • Any state or territory receiving preparedness assistance • Assessment of all phases of EM

16. Emergency Operations Plan

17. What It Is • Operational Plan • Roles & Responsibilities • Tasks • Integration • Actions

18. What It Is Not • Tactical • Personnel, Equipment, Resources • Strategic • Policy

19. Types • Emergency Support Function Format • Basic Plan • ESF Annexes • Support Annexes • Hazard/Threat/Incident Specific Annexes • Traditional Functional Format • Basic Plan • Functional Annexes • Hazard/Threat/Incident Specific Annexes • Agency/Department Focused Format • Basic Plan • Lead Agencies • Support Agencies • Hazard Specific Procedures

20. Basic Plan • Promulgation Document • Approval & Implementation • Record of Change • Record of Distribution

21. Basic Plan • Purpose • What’s the meaning • Scope • What does it cover • Situation Overview • Planning environment • Why the EOP is necessary • Assumptions • What are facts for planning purpose

22. Basic Plan • Concept of Operations • Visualization, Graphic Statement Regarding • Intent of operations • How organization will accomplish objectives • Direction and control • Activation levels for EOC • Briefly address any annexes

23. Basic Plan • Organization & Assignment of Responsibilities • Assignment of tasks by position & organization • No procedural detail • Charts & Structures

24. Basic Plan • Direction & Control • Identifies tactical and operational control • Information Collection • Sources, Who, Sharing, Format, Timeframes • Communications • Protocols & coordination among first responders • Admin/Finance/Logistics • Support Requirements, Availability of services/support

25. Basic Plan • Plan Development & Maintenance • Approach to plan, training, evaluation, updates • Authorities & References • Legal basis of plan • MOU, MAA • Limits • Pre-delegation of emergency authority

26. Supporting Annexes • Structure • Similar to Basic Plan • Add specific direction & information • Critical functions & responsibilities Need Team Approach

27. Hazard Annexes • Unique & Regulatory response detail • Contain evacuation routes • Public Warning relating to each hazard • Checklists • Resource inventories

28. Planning Process

29. Emergency Operations Centers

30. What It Is • Physical Location • Resources can be coordinated and assigned based on need • Works with the ICP • Also can work independently

31. What Do You Need? • Work Space • Flexible to allow for small and large activation • Rest Area • Food • Sleeping • Communications • Radio • Media • AV/IT Support • Power Generation

32. Who Do You Need? • EOC Manager • Deputy • Operations • Emergency Support Functions • Planning • Documentation, Demobilization • Logistics • “Getting Stuff” • Finance/Admin • $$$

33. Types of Sites • Hot • Ready to Go at a moments notice • Warm • Has some equipment/resources • Take a little time to get established • Cold • Have little to no equipment/resources • Take time to establish

34. Layouts Roundtable Classroom Conference

35. Activation • Need Policy/Procedure • Think All-Hazard • How To Contact Personnel • Who Is Needed • Authority They Need • Virtual EOC?

36. Other Considerations • Sign In • Security • Parking • Location, Location, Location

37. Other Considerations • Consider… • Using planned events to exercise EOC • Visiting other EOC’s for ideas • Team approach for needs

38. Co-Locating • With the ICP • With the JIC • With the EPG All have: Pros & Cons

39. Mitigation Planning & Assessments

40. Why • At Some Point…

41. What • Strategy to: • Reduce loss of • Life • Property

42. Using • Hazard Mitigation Plan • Required for HMPG funding • Assessment of Risk • Threat • Vulnerability • Consequence • Strategy for Implementation • Based on priority

43. How

44. During and After • During the Process • Invite stakeholder to participate • Invite Community to provide feedback • After the Process • Review & Revise

45. Risk Assessments • Threat & Hazard Identification & Risk Assessment • CPG 201 • 5 Step Process • All Hazard

46. Risk Assessments • Threat, Risk, Vulnerability Assessments • HLS-CAM Process • Homeland Security Comprehensive Assessment • School Based TRVA • CARVER+Shock Method • Criticality • Accessibility • Recuperability • Vulnerability • Effect • Recognizability

47. Considerations • Budget Cycles • HMPG Funding • Will not cover a project already being funded • Crime Prevent Through Environmental Design

48. Approval Process • After adoption of the plan by locality • Community Feedback • Publish Draft • State Review (Review Tool) • Passes up or down • Federal Review • FEMA Region

49. Communications

50. Notification • Timely Warning • Mandated by Clery Act • Many different types • SMS • Phone • Email • Siren/Speaker