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Data Resources for Student Affairs Professionals May 15, 2012

Data Resources for Student Affairs Professionals May 15, 2012. Presented by Carol Livingstone Associate Provost for Management Information 333-3551 dmi@illinois.edu. Why be data-savvy?. To better manage your program To know what others know about your program

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Data Resources for Student Affairs Professionals May 15, 2012

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  1. Data Resources for Student Affairs Professionals May 15, 2012

  2. Presented by Carol LivingstoneAssociate Provost for Management Information333-3551dmi@illinois.edu

  3. Why be data-savvy? • To better manage your program • To know what others know about your program • To respond to inquiries – campus-wide and local • To avoid reinventing the wheel

  4. Walk through some of the Management Information web sites & other sites • Understand the value of the data for the management of your program Our Goals for Today

  5. Set a bookmark today:http://www.dmi.illinois.edu

  6. Department addresses & phones • Staff directories • Department URLs • Executive officers and other roles in each department Departments and Executive Officers

  7. Executive officer • Business manager • Academic advisor • Academic & Staff HR Contacts • Affirmative action & EEO officer • ….. Departments and Executive Officers –Staff Roles

  8. “Official 10-day” enrollments • Final Statistical Abstract: campus totals, use for general information about campus. • Enrollments by college, dept, program: degree, major, concentration, class, gender, race, citizenship, residency Student Enrollment Reports

  9. Typical uses • Understanding demographic changes on campus or in a unit • Planning for survey samples • Grant proposals: • institutional characteristics Student Enrollment Reports

  10. Ten years of data summarized by department, college, and campus: • Budgets & expenditures • FTE and headcount staff • Student enrollment, qualifications, retention, graduation rates • Course enrollments & IUs • much, much more! Campus Profile

  11. Budgets, expenditures, space by unit • Faculty, staff FTE • Student demographics • Applications, Accepts, Enrollments • Enrollment trends • Degrees, Terms to degree Campus Profile – some important metrics

  12. Standard Profile • One unit per page • Most commonly used items Campus Profile Types of Reports Available

  13. Strategic Profile • One unit per page • Two sets of Metrics • Campus-wide & Unit-specific • Three kinds of Charts • Dashboard, Campus-wide Chart, Unit-Specific Chart Campus Profile Types of Reports Available

  14. Custom Reports -- You select: • Units • Items Campus Profile Types of Reports Available

  15. All proposals submitted from 1997 • Title, PI, co-investigators • $ Requested and $ awarded • Select by unit, agency, investigator Proposal Data System

  16. A standard set of questions focused on the new undergraduate student experience • Link to a website maintained by U of Florida with other school’s responses • Extremely useful for benchmarking Common Dataset

  17. Special reports as needed • e.g. Illinois Promise retention/graduation rates • Survey services – random samples • Simple or stratified • Targeted Mailing lists (fees apply) Special Reports/Samples

  18. Decision Support data warehouse • Standard reports: Eddie • Business Objects: drag & drop create reports • Planning & Budgeting • IPEDS: enrollments, degrees, faculty • Campus databook: Retention, new student characteristics • Underrepresented report – minorities & disabled students Databases outside of DMI

  19. Questions?

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