CENSUS 2011 Presentation Standing Committee on Finance 25 August 2010

1. CENSUS 2011 Presentation Standing Committee on Finance 25 August 2010

2. Outline of the Presentation Importance of the census Insights into SA Census taking Mandate for 2011 Census Data collected Organisation Milestones Concerns Conclusions

3. This momentous endeavour generates diverse: Demographic and socio-economic information that enhance policy decision-making. It also gives insight into performance in relation to the implementation of government policies and programmes Importance of Conducting the Census

4. Undercount Census 1996 : 10% Undercount Census 2001 : 17% Possible contributors: Inconclusive planning and lack of capacity Failed advocacy and publicity campaigns Incomplete and accurate address list Payment of field staff - timing Untargeted recruitment of staff Inefficient and ineffective training of staff Inadequate fieldwork organization Inadequate quality assurance and monitoring processes Hard-to-count groups – no clear strategies Previous Censuses

5. Lessons learnt during the two censuses and community survey forming the base for planning Successful program testing across all processes Proper planning and management of processes Proper process monitoring and evaluation Well thought out partnership programs Simplified census processes (Keep all processes simple) Streamlined decision-making process within the project and organization What will make a successful census 2011

6. To plan and manage the design, collection, processing and dissemination of an accurate census 2011 within the stakeholders definition with the aim of: Enumerating all persons within the country without omissions or duplication Provide universal and relevant data that meets the country’s and international needs Census 2011 Mandate

7. To ensure proper coordinated and integrated planning To conduct a comprehensive advocacy and publicity exercise in support of all census processes To conduct a compressive testing of all processes To produce comprehensive and relevant data items, questionnaire and census products Meeting our mandate

8. To conduct verification and validation of all demarcated EAs and also perform listing of all dwellings in the country To enumerate each and every person in the country without omission and duplication To accurately convert information from the questionnaires into electronic data and produce primary tables Disseminate census data and products (in partnership) Meeting our mandate Cont

9. Benefit of data collected Provide the base and platform for: Measurement for evidence-based decision making Rational planning both at provincial and municipal level Monitoring and evaluation of projects across municipalities Municipal budget allocation Poverty measurement and comparability across municipalities Resource allocation for implementation of programmes Tool for bench-marking changes within the province and municipalities over time (20 years now) Census 1996, 2001 and 2007 Community survey collected similar data

10. Kind of data to be collected Population distribution within each province Housing type in urban and non-urban areas Distribution of households Type of water source, distance traveled, access to water Toilet facilities Type of energy/fuel source, access to energy

11. Kind of data to be collected - Cont Income distribution Migration within the province Refuse removal - % of households having access to refuse removal Telephones lines within the province Disability type and distribution

12. Management and advisory Committees The Project nerve center Day to day monitoring and evaluation of project plans and activities /Tracks progress on a daily basis Technical committee Technical advisory arm of the project Census Steering committees To advise the project on matters relating to technical, operational in nature National advisory committee Advises the Statistician-General on strategic issues related to the project Provincial and District Steering committees Same roles as the national steering committee

13. Project governance structure in place Been able to conduct tests on most of the processes Conducted pilot and on time Introducing a wider advocacy and publicity program from national to grassroots level using the partnership approach with the stakeholders Questionnaire more user-friendly to both the field workers and respondents Strategies with regard to the reduction of undercount identified and documented Involvement of all the stakeholders on all the census processes Fundamental Improvements

14. Aiming at providing Data that has minimal imputations Data that has minimal adjustments Data that truly represents the country’s dynamics Data timeously Fundamental Improvements Cont

15. Where are we now?

16. Milestones to respond to the mandate All plans concluded - September 2008 All tests done before pilot - September 2009 Pilot data collection - October 2009 Pilot data processing - July 2010 PES study results - End August Dress Rehearsal - April 2010 – March 2011 Listing for main census - October 2011 Data collection main - October 2011 Main data processing - December 2012 Final results - March 2013?

17. Planning Overall Census strategy in place Component strategies in place Operational plans in place Budget compiled The Census governance model in place The project plan in place though under rigorous tests Various Census committees and composition agreed upon The Project nerve center – In operation Technical team – In operation Census Steering committees Census Advisory committees Provincial and regional advisory committees

18. Integrated field ops. The Fieldwork integrated methodology agreed upon Targeted publicity, listing, data collection by a single and same person per EA The Integrated methodology documented Tested during the mini-test and pilot Strategies with regard to the reduction of undercount identified and documented

19. Integrated field ops. Geographical support Demarcation of EA’s in progress though at a very slow pace Map referencing of DU’s/ tested in GP Validation of EA’s (Office-based) in progress Methodology for EA verification in progress 68% place name demarcation; 49% EA demarcation. Aim is to have complete demarcation by January 2010

20. Integrated field ops. Publicity The strategy as regards publicity and advocacy agreed upon and documented Use of targeted publicity by fieldworkers at EA level Wider advocacy through partnership structures across the country and various committees Wider publicity through print and electronic media Partnerships with State institutions, private sector & Public

21. Integrated field ops. Enumeration The time it takes to do the entire field work monitored Revised ratio’s of different levels of supervision 1 FWC: 5 supervisor 1 Supervisor: 4 Enumerators Reduced administrative burden Improved supervisory time; focus on quality Conducted various tests (mini-tests) Independent QA by M&E

22. Data Processing and Analysis Data processing solution agreed upon: Mini test processed on time Pilot processed with some delay Design and layout of questionnaire Finalisation of processing strategy Analysis unit formed within the Census Capacity being built in this regard

23. PES Refinement of methodology Capacity building Timing of PES field work Specifications for automated and manual matching Sample for dress rehearsal ready

24. Operational Bench Mark Dissemination The thinking and key areas of collaboration in place Workshops/Exhibits at various conferences or shows Presentations Installation of Community Profiles, targeting particularly all three levels of government Training sessions on Stats SA products StatsOnline (Stats SA’s website) Special requests for 2011 Census data Meetings Annual User Satisfaction Survey

25. Challenges to date Additional space requirements (Temporary) Recruitment at EA level (still being tested) Consolidating the 1st level of supervision EA creation Budget (2011/12)

26. Things to be tested Effectiveness of publicity programme Participation of various stakeholders Delivery of material Segregation of duties for different management levels (National, Provincial and District) Quality assurance methodologies and procedures Progress reporting PES methodology Recruitment, appointment, administration, payment, termination and reconciliation (RAAPTR)

27. Organisation on track to undertake Census Continuous testing of systems and institutional arrangements Finance challenges are being addressed with National Treasury Ongoing research on methodologies for PES, monitoring and quality assurance, publicity research, geography and other evaluation measures. Conclusions