End Point Assessment & 20 off-the-job Training 23 th February 2018

1. End Point Assessment & 20 off-the-job Training23th February 2018 Jason Clark Regional Account Manager

2. End Point Assessment X0462

3. What is EPA? • Ensures that the apprentices I competent against the standards knowledge, skills and behaviours and can actually perform the occupation they were trained for i.e. they have full occupational competence. • Each EPA must involve the apprentice a selection of assessment methods. Commonly used methods include: • Observation of the apprentice undertaking specific tasks in the workplace • Practical skills test in a controlled environment • Written test or case study • Multiple choice exam • Time limited project • An interview or professional discussion often based on a specific project or professional portfolio X0463

4. The Register of End-point Assessment Organisations (RoEPAO) Pearson Education Limited – Standards on RoEPAO (Subject to change)

5. How can we support your end-point assessment? The apprentice Pearson’s independent end-point assessment Pearson’s internal quality assurance External quality assurance of Pearson Institute for Apprenticeships -overarching quality assurance of the apprenticeship system 5 W497

6. End Point Assessment inPractice X0466

7. Pearson’s EPA Offer • EPA Specification • All assessment instruments (observation, Tests, Professional discussion, interview) • Support materials for Gateway – preparation for the learner for EPA (videos of PD • Guidance on EPA best practice • Explanations of the grading process • EPA Quality Handbook • Arrangements for EPA • Practice tests for MCQ and Short Answer Tests • Gateway and certification declaration forms • Grading and certification support for EPA • Generic materials; e.g. what off the job training looks like in specific sectors, examples of activities, case studies etc X0468

8. Contractual process to engage with Pearson as an EPAO X0469

9. X04610 Education and Skills Funding Agency Conditions for EPA Organisations • Providers need to record the EPAO on the ILR (clause 16), once known (2017 – 2018 onwards) • ESFA wants details of employers from EPAOs within FOUR working weeks from employer selecting EPAO • ESFA will double-check ILR details entered against those sent in by EPAOs • Where a provider has chosen the EPAO, ESFA conditions specify that EPAOs should meet with the employers directly to discuss and confirm EPA arrangements directly (clause 18)

10. X04611 As per the ESFA Conditions…… • A form of contract to be in place between the provider and the EPAO as soon after notification of selection by employer • PLEASE NOTE – LoI is NOT a contract • Contractual agreement to cover: • Roles and responsibilities of the provider and EPAO (clause 23) • Schedule for channelling of funding from the employer to the EPAO through the provider • Terms specifying that EPAOs are delivering on behalf of the employer and provider is acting as the ESFA agent in passing the payment to the EPAO (clause 24 • NB. Provider MUST have signed a contract with the employer BEFORE signing contract with Pearson

11. EPA Contract process X04612

12. EPA Service Agreement • Contracts to be signed with providers - one contract per employer • Provider MUST have signed a contract with the employer BEFORE signing contract with Pearson X04613

13. Payment Terms • 10% of EPA Price payable at the time of booking the apprentice for EPA on Pearson systems • EPAs MUST be booked latest two months prior to estimated EPA date • 90% of EPA price payable on completion of 1st attempt (all components, irrespective of result) • Reassessments payable in full at the time of booking X04614

14. Getting Ready to EPA

15. EPA Service Delivery process EPA Contract signing EPA Planning meeting Countdown to EPA (1) Countdown to EPA (2) Countdown to EPA (3) EPA Stage Within 8 weeks after contract signing AND minimum of 6 months before EPA date 3 months prior to estimated EPA date 2 months prior to estimated EPA date 1 month prior to estimated EPA date Once employer and provider contract signed Gateway Timelines 1. EPA Booking on EPAO systems 2. Apprentice details on EPAO systems 3. Assessor allocations 4. Gateway sign-off dates booked 5. Feedback process and Results SLA 6. Declaration for ESFA certificates Any changes to EPA dates English and Maths achievement evidence Gateway sign-off process and evidence Readiness for submission of portfolio/ project/ presentation 1. Check on programme progress 2. English and Maths evidence requirements 3. EPA components 4. Special needs 5. Access/ facilities 6. Marking & Grading 7. Appeals process 1. EPA price per apprentice 2. EPA components delivery method 3. Reassessment policy applicable 4. Reassessment price 5. Payment Terms 1. Organisational context and role of apprentice 2. Approx EPA dates and delivery method 3. Gateway sign-off process 4. EPA delivery duration 5. Evidence requirements 6. On-programme progress mapping Processes

16. Countdown to Healthcare Support Worker (L2) EPA

17. X04618 20% off the Job Training

18. X04619 Definition of off-the-job training “Off-the-job training is defined as learning which is undertaken outside of the normal day-today working environment and leads towards the achievement of an apprenticeship. This can include training that is delivered at the apprentice’s normal place of work, but must not be delivered as part of their normal working duties.” Off-the-job training must amount to 20 per cent of the apprentice’s contracted employment hours across the whole apprenticeship but cannot include; • English and maths (up to level two) which is funded separately • “progress reviews or on-programme assessment required for an apprenticeship framework or standard • “training which takes place outside the apprentice’s paid working hours”

19. X04620 Surprising things that can count as off-the-job training • Participating in online forums relevant to their role and your industry. • Individual study time – whether it’s to complete coursework or review modules.  • Being mentored e.g. by a more senior colleague doing a job your apprentice would one day like to do.  • Delivering a mentoring session – something many of our more senior leadership and management apprentices often do.  • Completing workplace reflection diaries.  We find these are a great way to embed learning! • Work shadowing with a colleague/mentor – then writing a reflection and lessons learnt report.    • Group Learning Conferences – these can be a great way for your apprentice to learn new skills and ways of working from their peers.  • Research tasks e.g. to gain new knowledge of your industry.  • Face-to-face tutor led delivery/coaching sessions. • Internal learning and development programmes related to their apprenticeship

20. X04621 Surprising things that can count as off-the-job training • Completion of e-learning – this is another great way we get ideas across to your apprentice in a way that fits around their job.  • Completing project work for their apprenticeship.  • Preparation for assessments.  • Role-plays or simulations of workplace situations.  We find these really help to embed new knowledge and skills! • Visits to other businesses, or different business units to see how these work. • Attendance at competitions, provided it’s work-relevant and helping their development of course! • Attendance at industry shows, particularly where they might be able to watch presentations or seminars relevant to their role and industry.  • Workplace 1-2-1 performance reviews, conducted by their line manager. • Training sessions e.g. manual handling or first aid.  • Attending webinars on hot topics in your industry.

21. Questions? X04622