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21 st Century 2016 Continuation Application Overview

Learn about recent changes, program performance objectives, and complete the continuation application process for the 21st Century program. Explore additional resources and important dates.

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21 st Century 2016 Continuation Application Overview

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  1. 21stCentury 2016 Continuation Application Overview Presented by the 21st Century Team, February 4, 2015

  2. Participants will be able to: Understand recent changes Explain 21st Century programming Explain the program performance objectives Begin and complete the continuation application process Explore additional resources

  3. Important Changes 1 Equitable Services Prompts 1- 3

  4. Important Dates 2 Feb 2, 2015 System Opens April 24, 2015 System Closes at 5:00 PM July 1, 2015, FY16 Grant Period Begins June 30, 2016, FY16 Grant Period Ends

  5. Eligible Applicants 3 The requirements are for sub-recipients in years 2-5

  6. Partnerships School Districts Community Organizations (CBO) Faith-based Organizations (FBO)

  7. Program Sustainability

  8. Program Evaluation Ohio Department of Education Requirements Grantee Requirements State Evaluation Team

  9. Program Performance Objectives Reading Mathematics Youth development Parent and family engagement

  10. Principles of Effectiveness Conduct needs assessment including the school year and summer months data Establish program performance measures Programs must be based on Scientifically Based Research activities

  11. Principles of Effectiveness Conduct evaluation: • Periodically assess progress towards achieving goals • Use results to refine, improve and strengthen programs • Available to the public upon request

  12. Key Questions

  13. Program Options Mathematics Reading/Literacy Art, music and cultural education activities Entrepreneurial education Tutoring

  14. Hours of Operation Five year cycle: K-5must operate at least 15 hours per week K-6 must operate 15 hours per week 6-12must operate at least 12 hours per week No time requirements for breaks or summer

  15. Hours of Operation Threeyear cycle only: Path A Path B Path C No time requirements (determine locally to provide effective programming).

  16. Licensing License must be in place prior to serving students under age 15. If you change locations, a new inspection by the Ohio Department of Education or the Ohio Department of Job and Family Services is required for your license.

  17. Licensing Contacts Ohio Department of Job & Family Services (Community Based/Faith Based Organizations) • Stephanie Shafer (614)752-0445 • Help Desk (866) 886-3537, option 4 Ohio Department of Education(Local Educational Agencies) • Marlene Fields • marlene.fields@education.ohio.gov • 614-644-2604 desk • 877-644-6338 toll free

  18. Certified Teacher At least to oversee the quality of the 21st CCLC academic curriculum • Responsibilities may include the development, implementation, and assessment of the curriculum Must be certified in at least one subject area at the grade level served by the grant

  19. Nutrition Required to serve nutritious snack Cannot pay for food with grant funds NSL (National School Lunch Program) -ASCP (After School Care Snack Program) CACFP (Child and Adult Food Program) CACFP After School Snack Component

  20. Nutrition Contacts Call: 1-800-808-MEAL (6325) www.education.ohio.gov Click Learning Supports/Food and Nutrition/Potential New Child and Adult Care Program Sponsor or; How To Become A School Meals Program Sponsor

  21. Funding • For State Fiscal Year 2016 (SFY16) (July 1, 2015 – June 30, 2016) • USDOE award notification by early summer • Ohio’s approximate allocation $40 million annually Five year cycle • Maximum funding allocation: $200,000.00 • Minimum funding allocation: $50,000.00

  22. Funding For State Fiscal Year 2016 (SFY16) (July 1, 2015 – June 30, 2016) Three year cycle funding -Maximum funding allocation $500,000 -Minimum funding allocation $50,000 Continuation Awards are contingent based on funding from the United States Department of Education

  23. Duration Five year period for approved grants Fourth & final years will be funded at 75% & 50% respectively Three year funded grant amounts remain the same each year Sustainability planning must start at the beginning

  24. Governance/Administration Up to 15% of award -Goal setting -Fiscal -Hiring -Evaluation -Sustainability planning

  25. Expenditures Must be: -Reasonable -Allowable -Necessary Use common sense when making decisions to spend 21st funds.

  26. Unallowable Expenditures Food Grant Writer Vehicle Purchase Building Purchase Major Repairs/renovations

  27. Equitable Services • What are equitable services? • Why are equitable services important? • Who has to do this? • How do we do this? • Assurances

  28. Ohio Education Directory System (Revised)/CCIP -CCIP Authorized Rep/Superintendent -CCIP Fiscal Rep/Treasurer • Data Entry Planning • Data Entry Funding • Data View Planning • Data View Funding -OEDS-R Administrator -21st Century Program Manager (Compliance)

  29. OEDS-R Only Roles Program Manager - 21st Century Grant (More than 1 per organization/IRN) Coordinator - 21st Century Grant (1-3 per grantee) Only CCIP Auth Rep/Superintendents, Treasurers and OEDS-R Administrators can give access

  30. Application CCIP • Planning Tool (Goals, Strategies, Action Steps) • Funding Application (narrative responses) • Review error messages prior to final submission

  31. Application Deadline Submitted via CCIP Superintendent/CCIP Authorized Representative approved By 5:00 PM on April 24, 2015 No exceptions.

  32. Contact Information Shannon Teague – Associate Director Shannon.teague@education.ohio.gov – or- 614-466-2517 Nina Pace - Grant Administrator Nina.pace@education.ohio.gov -or- 614-387-0344 Charlotte Jones-Ward –Education Program Specialist Charlotte.Jones-Ward@education.ohio.gov–or 614-466-8920 Debra Shirley –Education Program Specialist Debra.shirley@education.ohio.gov–or- 614-466-9520 Connie Sims – Data Coordinator Connie.sims@education.ohio.gov – or- 614-752-5071 Stacey Wood – Education Program Specialist Stacey.wood@education.ohio.gov – or 614-644-8543

  33. Ohio Department of Education Information 25 S. Front Street, Mail Stop 406 Columbus, Ohio 43215 Office: (toll free) 877-644-6338 Fax: 614-995-3228 www.education.ohio.gov > search term: 21st http://21stcenturylearningcenters.wordpress.com/about-us

  34. Questions?

  35. education.ohio.gov

  36. Follow Superintendent Ross on Twitter

  37. Social Media Ohio Families and Education Ohio Teachers’ Homeroom ohio-department-of-education storify.com/ohioEdDept @OHEducation OhioEdDept

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