THANK YOU FOR VOLUNTEERING!

1. THANK YOU FOR VOLUNTEERING! Welcome to the 2011-2012 RWC Hockey Club coach/manager meeting.

2. RWC Hockey Club Coach & Manager Meeting

3. Introducing RWC Board Members • Co-Chairs: Don Grey & Sherry Malloy • Director of Hockey: Garry Quinn • Director of Competitive: Tim Johnson • Registrar: Denise Crawford • Treasurer: Jason Sabourin • Director of Communications: Pat Beresford • Equipment Manager: Kathy Vizena • Director of Social & Fundraising: Jennifer James • Director of Risk & Safety: Jay McMillan • Ice Scheduler: Don Wise

4. Agenda

5. Competitive League • Ottawa B League • www.ottawableague.ca • Coach/Manager Meeting: • Saturday, October 1st, 2011 • Entering one team at every level.

6. Referee Scheduling ODMHL B – • District Assigned Referees • Contact: Dave Etherington • Email: dmetherington@rogers.com

7. Scorekeepers / Timekeepers • Are scheduled by WCMHA & RMMHA for all of our home games. • Game sheet must still be prepared! • Must have the game number printed clearly. • Must have the coach & trainer # • Any rep game sheet with a suspension should be clearly defined on all 4 copies. • For ALL Home Tournaments, all game sheets are to be sent to the District Chair (Mailed not faxed) at the completion of the tournament.

8. Gamesheet Stickers Game sheets sticker template available on the website under Policies & Forms • Avery 8163

9. Suspension Reporting • The ODMHA code of discipline, Item 9.0 c) of the ODMHA handbook, defines the Coach’s role pertaining to suspensions. The following explains this procedure in District 4. • COMPETITIVE LEAGUE TEAMS MUST • Report any Code of Discipline offence that results in the player/official being removed from the game and confirm the discipline (if any) to be assessed (number of games to be served). • See Handout. The ref provides the ruling, District 4 provides the suspension – they track the player/coach history! Don’t ask the ref how many games to serve…..

10. Bench Staff Certification Review • Team Managers – • Speak Out Clinic • Trainers – • Level 1, 2 or 3 plus Speak Out • Assistant Coaches: • Coach Stream Clinic (includes Speak Out) • Head Coaches: • Competitive – Coach Development Clinic

11. Bench Staff continued… • Any extra practice coaches that help on the ice must be insured, extra parents/helpers can be insured for $30 per person. • Any sibling under 16 must be in full gear. • Any sibling over 16 must have Speak Out.

12. On-Ice Helpers • It is also important to stress, that team officials are to utilize sound judgment when selecting a young person as an on-ice helper. These decisions must be made from a developmental and supportive perspective. We want these “helpers” to provide assistance to the other team officials, while gaining knowledge and experience of a teaching type role. This is not designed as an opportunity for players to get extra ice time. • - Individuals that volunteer within an association must be either; a “registered” member of a Minor Hockey Association, or a Junior Hockey League, or an on-ice official. • This ensures that the insurance coverage has been secured.

13. Continued… • - Individuals may volunteer with a team during practices. They may only be demonstrators/helpers and are not to partake in any scrimmages as a player would. • - Individuals that volunteer must be at minimum, one age division higher than the team which they are volunteering with. And are not permitted to volunteer, as an on-ice helper, with a team at the same or higher division. • - Individuals that volunteer must wear full gear if they are 16 or under. • - Individuals, who are not registered team officials, and who are 16 years of age or older are must attend the Speak Out Clinic. • NOTE: All team players must wear full gear for all games and practices with their own team.

14. Parent & Player on-Ice Functions • ODMHA Regulation 7.3 Registering Teams, para. (h) • ODMHA registered teams are not permitted to hold parent/player on-ice activities at any time of the year. • ***No insurance!***

15. RWC Kick Off • Date: Sunday, October 2nd, 2011 • Location: W. Erskine Johnston ArenaParental & Player seminar – • Mandatory for Major Peewee to Major Midget10:30 AM - Registration11 AM - Seminar**Atom/MinP Coaches expected to attend • All parents & players are welcome to a tailgate BBQ kick off, begins at 12 PM.Other Events:10 AM - 3 PM : RWC Crusaders Gear For Sale

16. Team Photos • Team Photo Schedule:11:20 AM - Minor Atom Rep11:40 AM - Major Atom Rep12 PM - Minor Peewee Rep12:20 PM - Major Peewee Rep12:40 PM - Minor Bantam Rep1 PM - Major Bantam Rep1:20 PM - Minor Midget Rep1:40 PM - Major Midget Rep

17. Telephone Book Sales • Major Fundraiser for community of WCMHA • Atom & Peewee teams to sell books: • Proceeds of $2.50 from every book is provided to the teams. • Sunday, November 13th, 2011 • Pick up books, breakfast from 7 AM – 11 AM • Cover features new logo and next year’s books will have team pictures!

18. Goaltender Clinics • RWC Hockey Club has contracted through PEAK Hockey (5th season for WCMHA), program run by Andrew Allen – NHL Chicago Blackhawks. • Goalies will be scheduled for sessions during the next 10 weeks to attend mandatory clinics at the Bell Sensplex on Monday nights. • (8 goalies at 5 PM and 8 goalies at 6 PM) • Using PEAK ice is a cost savings to our Clubs. • This will be scheduled by the Ice Scheduler, posted on website. Please help us to communicate to the goalies on your team.

19. Ice Allocation • 44 hours: • unshared ice from Oct 16th – Feb 16th • Rotation of ice times TBD

20. FlexxCoach • FlexxCoach - Login & Password will be provided to all Head Coaches from the Director of Communications.

21. Game Cancelling/Re-scheduling • Follow the rules from the B League • Whom to Notify in WC? • WC Ice: • Bob Howat – for timekeepers/scorekeepers • Richmond Ice: • Ref Scheduler: • - Dave Etherington for competitive games • Don Wise – ice scheduler • Your team webmaster *Typically the league convenor changes the league website.

22. Plastic Card Team Contact Information • Can create laminated cards! • Plastic Cards Available with RWC Logo • Ursula Hiratsuka in Stittsville • uhiratsuka@sympatico.ca

23. Fundraising & Sponsorship Jennifer James

24. Team Budget • Managers can opt to be the team treasurer or appoint another volunteer. • Review excerpt of policy online: • TEAM FINANCIAL REPORTING • Create budget and obtain parents approval at the beginning of the season • It is recommended a separate bank account be opened with 2 signatures • Any parent should be able to review finances (open book policy).

25. Equipment – Kathy Vizena • All sponsor and name bars are to be hand-sewn, and nothing is to be ironed. They are to be purchased as • a team order for uniformity every season from the same supplier. • Sponsor bars are optional as teams may choose to use travel banners. If Sponsor bars are used, they are • to be the consistent sponsor bar on all players home and/or away set of jerseys. • The team may only use the provided C’s and A’s. • All teams will be notified regarding sweater distribu

26. Travel Permits • For outside ODMHA: • Fax to 613-691-1073 • Or scan/email • Need 10 days notice!

27. Team Lists • Need the lists of players & bench staff • Transfer Forms completed

28. Affiliation • 19-Player System

29. Risk & Safety • Every participant in the RWC Crusaders must adhere to our CoC. • Zero Tolerance – review discipline guide and incident form. • Trainer must submit review the EAP with parents on team. • • Setup signal for call to ambulance

30. Medical Information Sheets • To be completed by guardians, 2 copies should be made, one for the manager and one for the trainer. • It is important for the bench staff to know if any player has a medical condition, such as hearing impairments, asthma, etc… • Available on website.

31. Police Check Forms • All police checks are to be completed by the individual to the Ottawa Police (volunteer letters are available for the fee to be waived) and they are to return the approval notice (original copy) to our Director of Risk Safety, no later than Nov. 30th of the minor hockey season. • Failure to comply will result in immediate removal from the Official Team List on Dec. 1st.

32. What If Scenarios…. • No ice • Have printed copies of the most updated schedule from the website, depending on whose mistake, they will have to rebook the ice. • No refs • Have the home association’s team manager call the ref scheduler • and then RIC. • Game may have to be rescheduled. • Immediate family members CANNOT act as a referee for a family member’s game as per HC Rule 5.2 (o) • “The referee and linesmen shall be thoroughly impartial parties”

33. What If Scenarios… • Not enough refs • If the correct number of officials does not show for a game, then only if the coaches agree may one official be used for a two man system, or two officials be used for a three man system. • The coaches must be informed prior to the game of this situation. If they do not agree then the game is not to be played. Once the game has been played with the lower number of officials, the game may not be appealed or protested for any reason caused by a lower number of officials.

34. What If Scenarios… • No trainer • • Ask opposing team to borrow their trainer if needed • • Verify if there is a nurse/firefighter in the stands • • Refs must agree since the trainer is missing from you’re • game sheet • Note: In the event one of the two trainers is not present it • must be noted on the game sheets and the game goes • on. If the trainers for both teams are not present, for the • game to be allowed to go on, there must be a qualified • First Aid person identified to the Referee in the arena • who will accept responsibility for both teams • No timekeepers • • Call ref scheduler/referee-in-chief • • Ask parent volunteers to assist.

35. Website – Contact info • Please setup team designate for WCMHA website to input coach & manager contact information. • This is critical when other teams in the league need to contact you.

36. Thank you for volunteering! • Volunteering is an enriching experience in so many ways. When you become part of our team, you have an opportunity to: • support a cause you truly believe in • apply your current skills and gain some new ones • meet new people, make new friends and develop professional contacts • feel the personal satisfaction of helping others • make a difference in your own community • The rewards are as unique and personal as your reasons for wanting to volunteer.