SUNY Office for Capital Facilities Facilities (Capital) Committee Presentation

1. SUNY Office for Capital FacilitiesFacilities (Capital) Committee Presentation Community College Business Officers Association November 2013

2. Topics • Capital Budget • History/Submission and Outcome SFY 13/14 • 14/15 Submission and Statewide long-range perspective • Funding Options outside Annual Capital Request • Other Capital Issues • Forms and Procedures Overview/Refresher • Reimbursement Submissions • Other Program Updates

3. Capital Budget Request: History

4. Last Year’s Capital Budget Request – FY 13/14 • Data Requests • NY Division of the Budget developed a Statewide Capital Project Database for 12/13 & 13/14 • SUNY requested 5 year of projects for the first time using green/yellow/red for probability • NY Works Task Force requested a 10 year capital plan including projected commitments

5. Last Year’s Capital Budget Request – FY 13/14 (cont.) • Grant Opportunities • Regional Economic Councils were in play • Jamestown, Monroe, Broome, Mohawk Valley workforce training grants and Capital projects for Ulster and Herkimer for total of $4.26M although Herkimer has since been cancelled. • SUNY 2020 Round II opened to CCs: $15M/each • Alfred, Broome, Corning, Jamestown – Retooling the Southern Tier • ESF, Upstate, Oswego, Onondaga – SUNY Institute of Environmental Health and Environmental Medicine • SUNY IT, Morrisville, Orange, Rockland, Westchester and potentially Dutchess, Herkimer, Mohawk Valley, Ulster – SUNY Manufacturing Alliance for Research & Technology Transfer

6. Capital Budget 13/14 Results • SUNY Capital budget was disappointing • Community Colleges - only critical maintenance projects were provided state appropriation • OTHER PROGRAMS: • Ed program was provided with minimal additional appropriation • Hospitals received no appropriation • Res Halls received no appropriation but were removed from the overall State budget cap

7. Capital Budget 14/15 Request • What is required for this year’s request? • Division of the Budget Database has been updated • SUNY needed more project level detail data to develop the formal request • Together SUNY uses the data to tell the story • Focus on 1-year ask and 5/10-year projections • SUNY awaiting final Sponsor resolutions for 1-year ask: 12/15 DOB deadline to be considered for inclusion

8. Capital Budget Request14/15 Ask • 1-Year Ask: $91M State (may be reduced if outstanding resolutions not received) • 5-Year Projection: $574M State • 10-Year Projection: $971M State (CC submissions plus enhanced CM analysis) • It is not clear if the DOB will fully fund all 14/15 projects

9. 14-15 Capital Project Functional Types

10. 14-15 Capital Project Types

11. Capital Budget Request14/15 Ask Buckets by Types: • Capital type: Building Stabilization, Infrastructure Stabilization, Life Safety, Major Rehab/New, Public-Private Partnerships • Use: Administration, Instructional, Library, Student Life, Student Life/Services, Support Services • NY Works: State of Good Repair, Capacity Optimization, Transformational Initiatives

12. Future Assessment of Capital Need • SUNY Enhanced Capital Request using 2009 Reinvestment (AKA Bldg. Condition Assess) Study • Previously done by consultants/Pacific Partners (now Sightlines) • SUNY looking into cost for next 5-year study: 2014 • Enhances capital request to DOB to reflect needs and continuing value of State investment • Assists Colleges in obtaining Sponsor support for critical investment

13. State Capital Outside of Annual RequestRegional Economic Development Council (RECD) • 2013 Capital Funding: $150M • Expected awards announcement in December Top Performers required to demonstrate: • Implementation of the Strategic Plans • Encouraging econ. growth through jobs/ investment • ID transformative projects supporting collaboration (e.g. leveraging computing assets to est. research partnerships • 2014 Expected but not yet announced http://regionalcouncils.ny.gov/

14. State Capital Outside of Annual Request REDC (cont.) Currently available on website: • General Overview • 2013 Presentation: Regional Priorities • 2013 Guidebook: Regions, Leadership, Past Awards • 2013 Consolidated Funding Application (CFA) Manual: Registering-Grant Application Process, REDC Review Process, FAQs REDC Emphasis: • Creating/Retaining/Filling Jobs and Preparing Workforce • Foster a Culture of Entrepreneurship • Builds Upon Strengths • Regional Impact/Improves Region’s Image

15. State Capital Outside of Annual RequestSUNY 2020 Grant Program • Round I: 4 University Centers • Round II: $60M, Broome, Corning, Jamestown, Onondaga, several mid-Hudson CCs • Round III: $55M • Information distributed September 28 • Application Deadline: December 2

16. Other Capital Issues:Forms/Procedures Refresher • Program Forms/Process • Project Initiation Form • Finance Application • Annual Private Use Survey • Annual Certification of Tuition and Dues • Other forms as needed, i.e. Real Property Action Form, Reimbursement forms, etc.

17. Project Initiation Form • Multiple Uses: • Original Capital Appropriation Request • SUNY Budget Approval • Project Budget Revisions • The most up-to-date forms can always be found on SUNY OCF website: www.suny.edu/capitalfacilities/CC_Tools.cfm

19. Approval Memo

20. Financing Application

21. Financing Application (cont)

22. Program Financing:Reimbursement Forms/Process • Advance/Bonded: Send to DASNY Program Manager • Hard Dollar:Send to SUNY (Rebecca) • Cover Letter • Claim Form (ensure State Financial System (SFS) Vendor ID included): • Excel Detail Sheet Available Online: www.suny.edu/capitalfacilities/CC_Tools.cfm

23. Other Forms • Annual Private Use Survey • Annual Certification of Tuition and Fees • Real Property Approval Forms • In-Kind Donation Acknowledgment Forms • Others

24. Other Program Updates:Current Program Funding • Program Balance (at 9/30/2013): • $42.5M: 2003-2012 (PIT, Sales Tax) • 2013 Sale: $112.6M (July: $44M; October: $68.6M) • OCF uses project information BUDGETS AND SCHEDULES to estimate bonding levels • SUNY must manage to the State Financial Plan

25. Program Bonding: Ongoing Actions Review Active Projects and Schedules: • Provides basis for cash flow models/projections • Factors in DASNY’s ability to reimburse claims • Closed projects allow for lower annual re-appropriation request which factors in overall Capital Budget Requests

26. Program Bonding: Ongoing Actions (cont.) Submit Timely Reimbursement Requests: DASNY: Bonded, SUNY: Hard Dollar • Assists SUNY in refining cash flow models given program specific process: • Work conducted • Bills paid in full • Reimbursement for State 50% share requested • Ensures continued cash on hand, advance notice of bonding needs and accurate reporting to the DOB • You get paid!!!

27. Program Private Use Surveys • Bond Counsel uses survey information as part of due diligence when: • Determining if new capital projects can be funded using PIT or taxable bond proceeds and • Information is needed relative to bond refunding • 2013 Surveys just distributed: 12/5 due date • 2012 info included - Colleges should review last year’s submission, make any corrections and update with any new private use information

28. SUNY is here to help!! • Rebecca Goldstein, Community College Capital Program Manager, 518-320-1501 rebecca.goldstein@suny.edu • Karren Bee-Donohoe, Director of the Office for Capital Facilities, 518-320-1894karren.bee-donohoe@suny.edu www.suny.edu/capitalfacilities