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Permit to Fly: EASA Procedures for Approval of Flight Conditions

Learn how to apply for approval of flight conditions, charging scheme, and more under EASA regulations and procedures.

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Permit to Fly: EASA Procedures for Approval of Flight Conditions

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  1. Permit to Fly:EASA Procedures for Approval of Flight Conditions Caroline RugaCertification Policy Officer

  2. Table of contents • Application for Approval of Flight Conditions • Approval of flight conditions • Charging Scheme

  3. How to apply? • Forms • EASA Form 37 • Form 18B • Supporting documents • Address • Mailbox: flightconditions@easa.europa.eu • Fax: +49 221 89990 4440

  4. Scope application-approval • Flexible • for individual S/N; or • for series of aircraft but limited to one type of aircraft

  5. Shared responsibility • Application Certification Manager • the administrative follow-up of Applications/Allocations; and • The administrative closure of the file • the financial closure of the file • Responsible Certification Manager (RCM) and/or EASA PCM • technical investigation • implementation of the certification procedures • Approval of Form 18B (only by authorised EASA staff)

  6. Technical Investigation • In principle: internally • In-house PCM or RCM • Exception: outsourcing • NAA State of Registry • EASA PCM, outside EASA • Contractual arrangements • Subject to internal working procedure

  7. Available turnaround time: maximum 20 working days Ad-hoc evaluation Rule: internally Exception: outsourced Responsible CM In-house PCM Available turnaround time: exceeds 20 working days Morning meeting Rule: internally Exception: outsourced In-house PCM Fast Track vs Normal Track Fast Track (1) Normal Track (1)

  8. Statement Technical Satisfaction In-house PCM NAA State of Registry EASA PCM, outside EASA Form 18B (Approval Form Flight Conditions) In-house PCM or RCM Statement Technical Satisfaction In-house PCM NAA State of Registry EASA PCM, outside EASA Form 18B (Approval Form Flight Conditions) In-house PCM or RCM Fast Track vs Normal Track (Cont.) Fast Track (2) Normal Track (2)

  9. Registration application • Attribution P-number • First check eligibility – • completeness application • Determine fast / normal • track ACDB Technical Process Externally / EASA PCM Applicant Administrative Process Plans and Programmes Responsible CM Application Form (EASA Form 37) Evaluation: - application - workload - resources Approval Form (Form 18b), if available Supporting Documents Part 21A.709(b) Task Allocation Letter Confirmation E-mail Missing Info - Task Allocation Technical Investigation: 1. Start checklist 2. Verification of the supporting documents 3. Check compliance 4. Discuss open topics with applicant or request missing info 5. Complete Statement of Technical Satisfaction If not yet done: - Approval Form (Form 18b) - Supporting Documentation E-mail: action items & additional justifications

  10. Externally: NAA/EASA PCM EASA PCM: in-house Submit: - Statement Technical Satisfaction - Approval Form 18B Sign, date, stamp Approval Form 18B Send advance Copy (pdf/fax) of EASA Approved Form 18B to applicant Copy EASA Approved Form 18B Transmittal Letter Financial closure project Form 18 B EASA Approved Administrative closure project Invoice Technical Process Externally Applicant Administrative Process Plans and Programmes Responsible CM Complete and provide Statement Technical Satisfaction & Accounting Information Copy to NAA, upon request applicant, urgent cases only

  11. Externally: NAA/EASA PCM EASA PCM: in-house Sign, date, stamp Approval Form 18B Send advance Copy (pdf/fax) of EASA Approved Form 18B to applicant Copy EASA Approved Form 18B Transmittal Letter Financial closure project Submit: - Statement Technical Satisfaction - Approval Form 18B Form 18B EASA approved Administrative closure project Invoice Technical Process Internally Applicant Administrative Process Plans and Programmes Responsible CM Complete Statement Technical Satisfaction & Accounting Information Copy to NAA, upon request applicant, urgent cases only

  12. Charging Scheme • Regulation (EC) No 488/2005 amended by Regulation (EC) No 779/2006 • Service: charges = real cost • Hours performed by technical experts of EASA and/or the Agency’s contractors (NAAs) are charged at an hourly rate • Administrative/management efforts: 1 w. hour

  13. Charging Scheme • Following hourly rates apply: • For EASA staff, 197 € • For NAA staff, the rate at which EASA has to reimburse NAAs under the respective Framework Contracts • Travel costs are charged in full to the applicant • EU travel: • Transport costs • Per diem (hotel, daily allowance, incidental expenses)

  14. Charging Scheme • Travel costs • Non-EU travel: • Transport costs • Per diem (hotel, daily allowance, incidental expenses) • Time spent in means of transport

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