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5 Keys for Student Productivity. Douglas S. Brown, Esq. December 7, 2013. Our Agenda. About You About Me Time Management Truths 5 Keys to Greater Productivity. Time Management?. Can we manage time? Time Management = Choice Management 100% Control of our Choices Structure = Freedom.
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5 Keys for Student Productivity Douglas S. Brown, Esq. December 7, 2013
Our Agenda • About You • About Me • Time Management Truths • 5 Keys to Greater Productivity
Time Management? • Can we manage time? • Time Management = Choice Management • 100% Control of our Choices • Structure = Freedom
Natural Resistance to Change • Internal Rationales • Not enough time • “But I know where everything is!” • External Pressures • Always-on technology • Clients and colleagues • Non-negotiable deadlines
5 Productivity Keys • Keep the end in mind • Invest in planning time • Block & tackle • Manage interruptions • Commit to continuous improvement
What is your outcome? 1 • Why are you in the program? • What do you need to learn in this course? • Course objectives? • How will success be measured? • Got Syllabus?
How are you spending your time? Your favorite methods of self sabotage? • Procrastination? • Indecision? • Having to be right? • Not saying “NO”? • Not saying “YES”? • Lone Ranger? • Tolerating? • ADD? • CDA?
Invest in Planning Time 2 • 1xPlanning = 4x in Productivity • Planning Horizons • Course • Week • Day • Syllabus to Calendar • Assignment due dates • All other known events
Block & Tackle 3 • All essential activities • Use Categories • Share your Calendar • Block time for your essential activities
Calendar – Schedule Whole Event • Include Travel Time (to and from) • Actual Start Time in Descriptive Subject
Group Similar Tasks • Planning Time • Production Time – Getting Stuff Done • Work • School Work • Communication Time • Administration Time – Bills etc. • Development Time • Improving Yourself • Recharging
Single Task List • Outlook Tasks • Evernote • Things for MAC • Ta-Da List • Remember the Milk • Binder / Notepad
Academic Deadlines • Pre-Course • Calendar all assignments • Pre-Read Assignments, and block calendar time • Will you need time off for big deadlines? • Pre-Week • Readings & Assginments • How much time do you need? • What kind of time. AM/ PM / Lunch? • Block & Tackle • Time, Pressure & Creativity. Not.
Daily Checklist • Do the first thing • Review coming days • Scan days ahead • Adjustments? • Select Tasks • Estimate time • Fill the “white space” • Block • Tackle Tips: Add 33% Track for a week GIVE YOURSELF A BREAK!
Important or Urgent? Important but Not Urgent Urgent and Important Urgent but Not Important Not Important and Not Urgent
Traps to Avoid • Multitasking • Adrenaline Addiction • Not • Reading Syllabus • Reading Instructions and Rubrics • Proofreading Papers • APA / Bluebook • Plagiarism • Leaving Easy Points on the Table
Manage Interruptions 4 • Turn off alerts! • Email, Facebook, Twitter, Phone etc. • Phone Interruptions • Establish Timeframe • Routine Scripts – What to Say • Self-Imposed Interruptions • Use a Timer
Create a Workspace • Physical Space • Dedicated to Work • Productive Physical Space • Notebooks / Supplies • Electronic Space • Saving • Books & Notes • Blackboard Work • Emotional Space
Emergency? • Is it really? • Trying vs Doing? • The cleanest car in school?
Email • How many times do you walk to the mailbox? • Multiple Emailboxes • University’s Email • Blackboard setup • Batch Email Responses
Email Format for Action • 1. Greeting • 2. Action Needed • 3. Context • 4. Attachments • 5. Conclusion
Clean email body • 1. Greeting • 2. Action Needed • 3. Context • 4. Attachments • 5. Conclusion
Self Management 5 Skills Mindset Choices Routines
Commit to Improve Peak Plateau Progress Danger Zone
Action Plan • Commit to the Calendar • Identify Blindspots • Make Blocking & Tackling Routine • Support One Another! Bonus Tips: Annotated Bibliography Master Notebook Reflect & Remember
Insanity is doing the same thing over and over again and expecting different results! Albert Einstein A student in Einstein’s class… "The questions of this year's exam are the same as last years!" "True," Einstein said, "but this year all answers are different."
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