Overview of the Session A. Setting the context – from the corporate to the country level

1. Effective Country Programming – Resource Mobilization • Overview of the Session • A. Setting the context – from the corporate to the country level • B. A guide to resource mobilization • C. Developing programmes and forming an RM action plan • Goals of the Session • Reminder of the importance of aligning RM to priorities • Impetus towards programme development and engaging resource partners • Discussion of opportunities and challenges facing SFW, and a stronger network to ensure SFW is successful

2. A. The Corporate Context Why? 55% of FAO’s resources come from Voluntary/Extrabudgetary Contributions Ever more of these contributions are available at country level. Goal:These strategies aim to achieve adequate, more predictable and sustainable voluntary contributions that fully support the achievement of FAO’s objectives at all levels How? Global Strategy RAF Strategy SFW Strategy Country Strategies

3. The Pillars of the Strategies • Expanding resource partnerships • SFW analysis of sub-regional priorities. • Consultant to work on SFW programme development and quality assurance • Working group assembled to review sub-regional programme and investigate new sub-regional partners • 2. Communicating priorities for RM • A flagship SFW publication will be prepared annually detailing priorities and successful FAO actions and projects in response • SFW compiles inventory of thematic events in sub-region for RM • 3. Enhancing RM capacities • Training focal point identified and awareness of HQ training initiatives is raised • 4. Effectively manage and report on resources • FPSMO continues to work with FPSN to ensure projects are well managed • Working group monitors levels of mobilized resources in SFW per biennium • Working group monitors underperforming projects, with troubleshooting missions organized to deal with problems S F W H I GHLIGHTS

4. B. A Guide to Resource Mobilization ACT 1. Identify 2. Engage 3. Negotiate 4. Manage & Report 5. Communicate Results

5. 1. Identifying Potential Resource Partners • Map resource partner interests (thematic and geographical) • b) Identify where there is a match with FAO’s Comparative Advantage and • track record • Tip: ADAM is a useful tool at this stage • c) Verify resource partner is an acceptable source • Tip: Consult TCSR or TCE (nb OCE also recently published FAO’s Private Sector Guidelines)

6. 1. Identifying Potential Resource Partners Many different types of partner exist. Make sure to consider them all. HQ can help link to global programmeseg Save and Grow Just ask TCSR focal points The new FAO intranet platform for resource mobilization contains fact sheets on many of these modalities: http://intranet.fao.org/rm/

7. 2. Engaging with Resource Partners MAKE SURE YOUR COMMUNICATIONS ARE: ■ face to face or personal ■ short and appealing ■ thorough and up to date ■ well timed ■ demonstrate track record ■ and do not forget to use every opportunity.

8. 3. Negotiating with Resource Partners Get the relevant expert advice Before reaching a signed agreement, check the resource partner’s conditions of agreement and that they comply with FAO’s rules and regulations. In particular, look out for specifications on: ■ audit; ■ procurement; ■ financials ■ recruitment; ■ project costs ■ evaluation Consult TCSR or TCE if unsure. * FAORs can negotiate and reach an agreement with a resource partner up to USD 200 000

9. 4. Reporting to Resource Partners Timeliness is crucial. Thanking resource partners is essential for good relations, and securing future funding. This can be done by: ■ writing a letter of acknowledgement with special thanks from higher management; ■ using the resource partner’s logo ■ inviting representatives from their organization to project events. Regular feedback on progress of work is important (inc financial reporting). Emphasis is on results - showing the tangible impact of FAO’s work on beneficiaries’ lives and livelihoods, rather than on activities.

10. 5. Communicating Results & Advocacy Attract the interest of a wider audience, beyond the original programme partners, to raise FAO’s visibility. • Communications should emphasize success stories and beneficiaries’ testimonials to capture interest. • Various communication tools can be used: • Brochure • Video • Website • Invites to the field to see the programmein action. Some resource partners have their own specific requirements on their visibility in partnering with the project (eg EC) Step 5 completes the cycle and brings us back to Step 1, where communicating the successes of a programme or project partnership can strongly motivate and advocate for further resources.

11. ACT is just part of the cycle

12. Some ideas to get started… Assign donor focal points within the office team, if possible Strengthen a team approach to RM by having regular meetings, information sharing, updating knowledge through training and developing contacts with local expert consultants Consult the corporate RM intranet for updates on corporate guidelines and opportunities in RM Integrate RM activities into the Office’s work plan Get in touch with HQ to find out about opportunities

13. RM Strategy/Action Plan Template

14. Using ADAM for Country Programming [1] These are estimates obtained from ongoing projects.

15. Analyse these resource gaps with the resource partners you already know of: Development Partner Coordination:The major donors in the agriculture sector are: European Community, World Bank (WB), African Development Bank (AfDB), Islamic Development Bank (IsDB), IFAD, USAID, JICA and the United Nations agencies. DFID is the largest bilateral donor in the country but focuses primarily on governance, education, health and private sector development.