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Unit 2

Unit 2. 新职业英语. 职业综合英语 1. ENGLISH FOR CAREERS. Unit 2 Office. Contents. 1. Warming-up. 5. Writing. < Back. Next >. Home. Reading A. 2. 6. Mini-project. Reading B. 7. 7. 3. Language Lab. Language Lab. 4. Listening & Speaking. Warm-1. < Back. Next >. Home.

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Unit 2

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  1. Unit 2 新职业英语 职业综合英语 1 ENGLISH FOR CAREERS Unit 2 Office

  2. Contents 1 Warming-up 5 Writing < Back Next > Home Reading A 2 6 Mini-project Reading B 7 7 3 Language Lab Language Lab 4 Listening & Speaking

  3. Warm-1 < Back Next > Home Warming-up Task Read Mr. Thomson’s schedule for Tuesday. Write your schedule for today.

  4. Warm-2 < Back Next > Home Warming-up

  5. Warm-2 < Back Next > Home Warming-up Watch the video clip carefully and try to get a general idea of how a business meeting is organized.

  6. Reading A < Back Next > Home Reading A Text Task 1 Task 2 Business Know-how

  7. Reading A < Back Next > Home Reading A • Business etiquette plays a very important role in business communication. Before reading the text, watch the video clip and pay attention to the tips on: • How to make a good impression on your business • partner • How to dress appropriately on business occasions • How to deal with foreigners and establish successful • business relationship

  8. Text A-1 < Back Next > Home Reading A 翻译 声音 Secretaries 1Secretaries may be known by a variety of other titles, like administrative assistants, clerks, or personal assistants. Although all of these titles share the common theme of administrative tasks, they may reflect different types of secretarial jobs. Secretarial positions are quite old. Greek and Roman businessmen and politicians, for example, used personal secretaries and clerks to manage their affairs.

  9. Text A-2-1 < Back Next > Home Reading A 声音 翻译 2 A secretary’s job is to keep an office running smoothly. Secretaries have a wide range of duties, depending on the offices that they work for. At a minimum, a secretary handles correspondence, keeps track of schedules, manages a filing system, and operates office equipment like phones, fax machines, and copiers. Most secretaries answer phones and direct phone calls to the appropriate people.

  10. Text A-2-2 < Back Next > Home Reading A 声音 翻译 Some secretaries also handle supplies ordering for an office, and may deal with budgeting, bookkeeping, and personnel paperwork. A secretary is expected to have experience with computers and other electronics, as he or she will handle a great deal of electronic material, including correspondence.

  11. Text A-3 < Back Next > Home Reading A 声音 翻译 3Good secretaries are extremely efficient and well organized. In addition to having clerical skills, they are skilled managers of time and people. Although they may not be as well-paid and respected as many higher-ranking people, they are often very important people in their offices. They anticipate the needs of office staff, solve problems quickly, and work so efficiently that many people do not realize how valuable they are until they leave the job. Good secretaries also have excellent people skills. They can be trusted in handling confidential material, top executives, and the day-to-day chaos that is often present in a busy office.

  12. Text A-4 < Back Next > Home Reading A 声音 翻译 4 Employment prospects for secretarial positions are generally good, especially for skilled individuals. Many vocational schools offer courses for people who are interested in becoming secretaries. These courses include classes in typing, document management, filing, and other skills which a good secretary should bring to the job. Although it is possible to pursue a secretarial position without this education, it can be challenging in a world where professions are becoming more and more specialized.

  13. A-Trans-1 < Back Reading A 秘书 1秘书可能会有很多其他不同的头衔，例如行政助理、文员或私人助理。尽管所有这些头衔都以行政工作为主旨，但它们却反映了不同种类的秘书工作。秘书岗位十分古老，例如，古希腊和罗马的商人和政客们就曾雇用私人秘书和文员来管理他们的事务。

  14. A-Trans-2 < Back Reading A 2秘书的工作就是使办公室顺利运转。秘书的职责范围很广，依据他们所在办公室的不同而各异。就最低要求来说，秘书要处理信函，跟踪日程安排，管理文件系统，操作电话、传真机、复印机等办公设备。许多秘书还要接听电话，并将其转给适当的人员。有些秘书还要负责办公室用品的采购，他们也可能会处理预算、簿记和人事文档。秘书应当具备使用电脑和其他电子设备的经验，因为他们将处理大量的电子资料，包括往来信函。

  15. A-Trans-3 < Back Reading A 3好的秘书工作效率极高，且有条不紊。除了具备文书技能之外，他们还善于管理时间和人员。尽管他们的薪水和受尊敬的程度也许不如其他更高级别的人员，但在办公室中他们往往起着十分重要的作用。他们能预估办公室人员的需求，迅速解决问题。他们工作效率非常高，以至于许多人直到他们离开之后才意识到他们的价值所在。好的秘书还善于人际沟通。他们也非常值得信赖，可以委托他们处理机密文件，与高层管理人士打交道并应付在繁忙的办公室里经常会出现的混乱情况。

  16. A-Trans-4 < Back Reading A 4秘书行业的就业前景通常很好，对有经验者尤其如此。许多职业学校为有意当秘书的人们提供了培训课程。这些课程包括打字、文件管理、文件归档，以及一个好的秘书在工作中所必须具备的其他技能。虽然没有这些培训要获得秘书职位也是有可能的，但这在一个越来越专业化的社会里可能非常具有挑战性。

  17. a variety of < Back Reading A a lot of things of the same type that aredifferent from each other in some way e.g.The girls come from a variety of differentbackgrounds.

  18. reflect < Back Reading A v. to show or be a sign of a particular situation or feeling e.g.The low value of the dollar reflects growing concern about the US economy.

  19. depend on < Back Reading A be decided by e.g.1. The price depends on the quality. 2. It depends (on) whether you want to do it or not.

  20. minimum < Back Reading A n.the smallest amount of something or number of things that is possible or necessary e.g.Looking after a cat costs a minimum of $2,000 a year.

  21. handle < Back Reading A v.to do the things that are necessary to complete a job e.g.1. Computers can handle huge amounts of data. 2. My secretary will handle all the details.

  22. keep track of < Back Reading A to pay attention to someone or something so that you know what is happening to them e.g.It’s difficult to keep track of all the new discoveries in medicine.

  23. operate < Back Reading A v. to use and control a machine or equipment; to run e.g.1. Mary was experienced in operating the computers. 2. The company operates five factories.

  24. appropriate < Back Reading A a. correct or suitable for a particular time, situation or purpose e.g.I didn’t feel that this was an appropriate time to mention the subject of money.

  25. deal with < Back Reading A to take the necessary action, especially in order to solve a problem e.g.They should deal properly and fairly with any complaint.

  26. efficient < Back Reading A a.working well and effectively without wasting money or energy e.g.All staff think Maria is a very efficient secretary.

  27. anticipate < Back Reading A v. to expect that something will happen and be ready for it e.g.It is anticipated that next year the workers’ wage will increase.

  28. confidential < Back Reading A a. spoken or written in secret and intended to be kept secret e.g.Doctors are required to keep patients’ records completely confidential.

  29. prospect < Back Reading A n. a person, job, plan, etc. that has good chance of success in the future; a possibility that something you hope for will happen e.g.1. The manager held out bright prospects for me if I would accept the position. 2. I see little prospect of his recovery.

  30. individual < Back Reading A n. one person, considered separately from the rest of the group or society e.g.It is important to know that the virus can be passed from individual to individual. a.considered separately from other people or things in the same group e.g.Each individual leaf on the tree is different.

  31. pursue < Back Reading A v. to continue doing an activity or trying to achieve something over a long period of time e.g.Christine pursued her acting career with great determination.

  32. challenging < Back Reading A a. difficult in an interesting or enjoyable way e.g.Teaching young children is a challenging and rewarding job.

  33. A-Task 1 < Back Next > Home Reading A Task 1Tick off the duties and skills mentioned in the passage. √ √ √ √ √ √ √ √

  34. A-Task 2 < Back Next > Home Reading A Task 2Decide whether the following statements are true (T) or false (F) according to the passage. T F F T F

  35. Making Phone Calls < Back Next > Home Business Know-how ● Give the company name in the greeting; ●Make clear who the caller is; ●Speak clearly and slowly in a friendly voice; ●Never interrupt the person while he/she is talking; ●Do not answer the phone while eating; ●Hang up the phone gently.

  36. Reading B < Back Next > Home Reading B Text Task 1 Task 2

  37. Text B-1 < Back Next > Home Reading B 翻译 SWAP Industries Newsletter

  38. Text B-2 < Back Next > Home Reading B 翻译 THE CHRISTMAS PARTY Friday, December 12, 2008, from 6:00 p.m. to 9:00 p.m. The annual Christmas Party of SWAP (China) will take place at the Hong Kong Club on Friday, December 12 from 6:00 p.m. to 9:00 p.m. This is always a good start to the Christmas season—socializing with colleagues, families and friends in the delightful surroundings of the Hong Kong Club, gazing out at the Christmas lights, and enjoying a luxurious buffet. Dress code: No jeans. Mobile phones must be turned off within the club. Each branch of SWAP (China) please send five persons to apply before December 5, 2008 by mailing the following form to sarawong@ SWAPChina.com. For further information, please call Sara Wong: 5311 6755 or email her.

  39. Text B-3 < Back Next > Home Reading B 翻译

  40. B-Trans-1 < Back Reading B

  41. B-Trans-2 < Back Reading B

  42. B-Trans-3 < Back Reading B

  43. B-Task 1 < Back Next > Home Reading B Task 1Decide whether the followingstatements are true (T) or false (F)according to the newsletter. ( ) 1.The issue of the newsletter dated November 20, 2008 is from SWAP (China) Headquarters Hong Kong. ( ) 2. SWAP Fujian Ltd. is awarded Excellent Enterprise with Foreign Investment for 2007-2008 by SWAP Industries. ( ) 3. Only SWAP staff members are invited to the Christmas Party at the Hong Kong Club. ( ) 4. People who attend the Party are suggested to dress casually and turn off their mobile phones at the club. ( ) 5. Each branch of SWAP (China) can send at least five persons to apply before December 5, 2008. T F F F F

  44. B-Task 2-1 < Back Next > Home Reading B Task 2Fill in the application form and email it to Sara, expressing your hope to attend the Party. To sarawong@SWAPChina.com CC wanglili@SWAPChina.com From Application to attend Christmas Party Subject Dear Sara, As one of the five candidates from SWAP Fujian Ltd., I am writing this application to attend the coming Christmas Party. It will be a great honor for me to represent our company to meet colleagues and friends there. It’s also a good reward for my ten years’ service for SWAP.

  45. B-Task 2-2 < Back Next > Home Reading B Looking forward to your confirmation. Wang Lili Purchasing Manager of SWAP Fujian Ltd.

  46. Listening < Back Next > Home Listening & Speaking Task 1 Task 2 Task 3 Task 4 Task 5

  47. L-Task 1 < Back Next > Home • David Charles called. • Call him back before 5:30—it’s urgent. • Phone Number: 82372598 Listening & Speaking Task 1Shirley is Mr. Muller’s secretary.Listen to the telephone conversationand check her notes. Did she makeany mistakes? 6:30 82375598 Script

  48. L-1-Script < Back Listening & Speaking Task 1Script

  49. L-Task 2 < Back Next > Home Telephone Message From: For: Phone number: Message: Listening & Speaking Task 2Listen to a phone message andcomplete the following note. Polly Ellen 8021 Delete all emails from Ellen.Don’t open the attached files. Script

  50. L-2-Script < Back Listening & Speaking Task 2Script

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