DOE-EFCOG ISM & QA Spring 2017 Los Alamos

1. DOE-EFCOG ISM & QASpring 2017Los Alamos Mike Hassell Vince Grosso

2. Agenda

3. Safety and Security Share Bill Wingfield May 9, 2017 Hazards Specific to the Los Alamos Area & LANL Security Measures Operated by Los Alamos National Security, LLC for the U.S. Department of Energy's NNSA

4. Hazards Specific to the Los Alamos Area: • High Altitude – LANL is at 7320’ Elevation • Acute altitude sickness can begin @ 6600’ Elevation • Symptoms may include: headache, fatigue, stomach illness, dizziness, and sleep disturbance. Exertion aggravates the symptoms • Increase your water intake • Dry Climate • It is common in Los Alamos to have relative humidity less than 30%. • Dry air may effect you by causing: • dry sinuses (irritate your nasal passages and throat) • dry skin • bloody nose • cracked lips and • general dehydration since body fluids are depleted during respiration. • Occupational Medicine Facility available on site – Please ask for help if you need it • Wildlife – Be aware… deer, elk, and bears on the roads

5. LANL Security Measures • Wear your badge and/or visitor badge so it is visible. • NO pictures allowed of any LANL buildings or property. Do NOT take pictures with cellphones. • Personal cellphones, iPads and laptops are allowed at the Otowi conference rooms, University House, and cafeteria only. • No personal cellphones, thumb drives, cameras or blue tooth devices allowed in other areas on Laboratory property. • “Tag Your Bag”!! Please do not leave bags unattended. Tags available for your use at registration desk. • Please do not park in 2-hour parking or government vehicle spaces. You will be ticketed. We hope you enjoy your visit and stay safe while out exploring the area!

7. 74 Years of Creating Tomorrow A Brief History of Los Alamos National Laboratory

8. In the Beginning • Fission was first produced in Nazi Germany in 1938 • Einstein, at the urging of Leo Szilard, warned FDR in August 1939 • In September 1939, the Germans and the Soviets invaded Poland • Japan attacked Pearl Harbor on December 7, 1941 • In April 1943, the first technical conference was held in Los Alamos • Two types of nuclear bombs were completed in ~28 months • The world’s first nuclear test was conducted on July 16, 1945 • The Trinity test achieved a yield equivalent to 21,000 tons of TNT

9. The End of World War II • On August 6, 1945 Hiroshima was bombed (LB = 15 kt) • 64,500 had died by mid-November 1945 • On August 8th the Soviet Union declared war on Japan • On August 9th Nagasaki was bombed (FM = 21 kt) • 39,214 had died by mid-November 1945 • An armistice was declared on August 14th • Los Alamos received the Army-Navy “E” Award for excellence in wartime production on October 16th

10. Bradbury’s Laboratory • Norris Bradbury was named Oppenheimer’s successor • He created a future for the Lab: 1.) We will set up the most nearly ideal project we can. 2.)We will not discontinue weapon research until it is clearly indicated that this can be done. 3.) We will decrease the project in size so that it can be accommodated on the mesa on a civilian basis. • Bradbury served as Director from 1945 to 1970 • He rebuilt the Laboratory physically and intellectually

11. The “Golden Age” of Nuclear R&D • The nation’s stockpile grew from two to 31,255 weapons between 1945 and 1967 • During that same time, the United States conducted more than 500 nuclear tests • The first thermonuclear test was conducted on October 31, 1952 • The first tactical nuclear weapon was tested in May 1953 • CASTLE-Bravo, the nation’s largest test, achieved a yield equal to 15,000,000 tons of TNT

12. An Expanding Mission • In the late 1950s, the Laboratory began to diversify its mission • Under Bradbury, Los Alamos became a nuclear science laboratory: The development of nuclear powered rockets for space exploration (Project ROVER) The development of nuclear verification technologies (Vela, CORRTEX etc.) Controlled thermonuclear fusion research (Project SHERWOOD, SCYLLA) Industrial applications for nuclear explosions (Operation PLOWSHARE) Health Physics research Subatomic exploration

13. The 1970s: A Time of Growth and Change • The Laboratory doubled in size during the 1970s: 4000 to 8000 employees • Under Harold Agnew, the multidisciplinary laboratory of today was born • The Lab’s portfolio grew to include fields of research wholly unrelated to nuclear weapons, such as the development of alternative energy sources • Since the 1970s, thousands of IAEA inspectors have received training from Los Alamos

14. The Lab of the 80s and early 90s • The 80s was a decade big, diverse projects at the Laboratory: The SDI Program attempted to build an impenetrable space-based missile defense shield The MLIS Program produced fissionable materials far more economically LANL built two of the world’s most powerful lasers (Antares and Aurora) Studies of the human genome ultimately mapped all human genes LANL worked with the military to develop armor-piercing munitions Environmental restoration became a major priority • For the first time in decades, the elimination of nuclear weapons appeared to be a possibility • It started to become clear testing would come to an end, but when?

15. The last US nuclear test was conducted in September 1992 The Stockpile Stewardship Program uses world class science to assess the state of US nuclear weapons The Laboratory Director reports those findings to the President annually as required by law The technical strength of the weapons program enables LANL to make valuable contributions to non- and counter-proliferation activities The Laboratory also models changing sea ice levels, ocean temperatures, and the possible spread of pandemics Life After the Cold War

16. Today’s Laboratory • For 20 years the Stockpile Stewardship Program has ensured the safety and reliability of US nuclear weapons without full-scale testing • The new Trinity supercomputer will be 40 times faster than the historic Roadrunner machine • LANL scientists are exploring Mars while developing the next generation Curiosity Rover • Project ATHENA may soon provide a vastly superior approach for testing new drugs • LANL scientists are doing pioneering work in nanotechnology at CINT

17. A Tradition of Innovation 1979: IHE first used in a stockpiled nuclear weapon 1982: GenBANK established at LANL 1982: LANL’s Cray X-MP named world’s fastest computer 1984: LANL x-ray detectors used on GPS satellites 1988: Center for Genome Studies established at LANL 1988: LANL participates in Joint Verification Experiment 1990: National High Magnetic Field Laboratory established at LANL 1990: LANL begins participation in experiments that ultimately confirm neutrino mass 1992: LANL conducts the last US nuclear weapons test 1995: Chromosome 16 is mapped at LANL 2002: The first 3D full-system weapons simulation is performed at LANL 2008: LANL’s Roadrunner supercomputer breaks the petaflop barrier 2009: DARHT becomes the world’s most powerful x-ray machine 2012: LANL scientists produce a 100T non-destructive magnetic field 2012: Curiosity Rover lands on Mars equipped with LANL instruments 2015: LANL scientists develop a breakthrough portable medical MRI device 1945: Los Alamos scientists conduct the world’s first nuclear test 1945: Nuclear weapons developed at Los Alamos help end World War II 1946: The Monte Carlo method devised by LASL scientists 1946: LASL completes the world’s first plutonium-fueled reactor 1951: First underground nuclear test conducted by LASL 1951: LASL conducts the first nuclear test producing thermonuclear burn 1952: LASL conducts the first full-scale thermonuclear test 1953: LASL conducts the first tactical nuclear weapon test 1954: The largest United States nuclear test conducted by LASL 1956: The existence of the neutrino proven by LASL scientists 1963: The heat pipe is invented by LASL scientists 1963: LASL-developed Vela satellites launched 1967: Gamma-ray bursts first detected by Vela satellites 1972: LAMPF produces an 800 MEV beam 1973: LASL’s Nuclear Safeguards Program begins 1974: LAMPF ships its first medical radioisotopes

18. DOE Activities & Priorities Dr. Pat Worthington

19. EFCOG ISM & QA Working Group MeetingLos Alamos National LaboratoryMay 8-11, 2017 Patricia R. Worthington, PhD Director, Office of Health and Safety (AU-10) Office of Environment, Health, Safety and Security U.S. Department of Energy

20. DOE Activities/Priorities • DOE/EFCOG Safety Working Group Priorities • ISM Framework for Safety • Safety Culture • Contractor Assurance System (CAS) • Facilitate Communities of Practice • Quality Assurance • Advocate for Workers • EEOICPA • Former Worker Medical Screening Program (FWP)

21. DOE Activities/Priorities • AU Implementation Assistance • HQ & Field Support • Web Conferences • Response Line • Technical Clarifications • OSHA Training • VPP • Updates to DOE Regulations, Directives, and Standards

22. DOE/EFCOG Partnering • Recent and On going partnering efforts • Contractor Assurance System • Work Planning & Control • Safety Culture • Industrial Hygiene • Radiological Protection • Supply Chain

23. EFCOG Safety Working Group FY2017 ISM/QA Subgroups Meeting John McDonaldWashington River Protection Solutions, LLC Safety Working Group Chair May 9, 2017

24. SWG Mission and Scope • Attain the highest levels of safety and regulatory performance in facilities • Advocate strong, effective implementation of ISMS • Promote best management and operating practices; • Facilitate the exchange of operating experiences and information on safety/regulatory programs • Provide access to a network of SMEs • Identify opportunities to save and/or avoid costs • Arrange for training and awareness workshops to enhance the competency of professionals

26. Trends • Emerging issue responsiveness • CAS Effectiveness • Approved Supplier List • DOE/Contractor teaming • SME lists developed • Subgroup joint meetings • No registration fees, no money collected • Succession Plan • Startup and Commissioning Subgroup ?

27. FY17 Work Scope Examples • MASL supplier tool • Large scale procurements guide • CGD training, guide, software • Physical Agents TLV Guidance • CAS maturity model • Monitoring safety culture guide • Chemical inventory bar coding BP • Heat stress hazards BP • Alternative to 10CFR1046 Board Certification • Consent Order Guidance

28. SWG Issues • Succession planning for the safety working group leadership team • Inconsistent level of participation by DOE program areas • Inconsistent understanding of value added among some member companies and DOE program areas • Lack of clear process for sun-setting task groups

29. Summary • All subgroups are performing well, focused on the mission and scope of the SWG • Task groups continue with new scope • The AWP is consistently being used to direct work activities • Tasks in the AWP have common priorities with DOE and contractors

30. EM Corporate Board Bob Murray

31. DOE SCIP Update Dr. Pat Worthington

32. Highlights from 2017 Annual SCIP Meeting • Focus on Federal Activities • Second Annual Face-to-Face • Focus on EFCOG CAS Effectiveness BP • Panel--Shared Lessons Learned by Four DOE Field Elements

33. Highlights from 2017 Annual SCIP Meeting • Focus on Safety Culture: • Employee Involvement/Engagement • Communication • Community of Practice • Panel--Training—NTC, NEIHS, CPWR, HAMMER

34. EFCOG Contractor Assurance System (CAS) Effectiveness Best Practice John McDonaldWashington River Protection Solutions, LLC Task Team Chair DOE Safety Culture Improvement Panel Annual Meeting May, 2017

35. Task Team Members

36. Related DOE Requirements • DOE P 226.2, Policy for Federal Oversight and Contractor Assurance Systems, 8/9/16 • Emphasizes the importance of establishing and maintaining productive relationships between contractor, Federal, and corporate parent personnel. (corporate inclusion is new) • DOE O 226.1B, Implementation of Department of Energy Oversight Policy, dated April 25, 2011 (CRD) • The CAS must include a method for validating the effectiveness of assurance system processes.

37. Key CAS Effectiveness Attributes 1. Organizational Learning: The laboratory partner or contractor achieves improvement in mission execution by: conducting proactive, credible, and critical assessments and analysis of performance, including abnormal events; identifying, correcting, and closing issues; performing trend analysis; generating and applying lessons learned; and conducting routine performance monitoring. Improvement in mission performance and risk reduction resulting from CAS related efforts is evident. 2. Management Leadership: CAS information is an integral part of management and leadership decision-making. Management’s use of CAS should result in a positive effect on mission execution and sustainability of improvements. An actively engaged management addresses issues and communicates actions and results in a timely manner. 3. Employee Engagement: Workers are actively engaged in improving performance.

38. Key CAS Effectiveness Attributes 4. Risk Informed: Risk management is a foundational element of CAS; it enables management to optimize performance. The CAS is risk informed and focused on outcome. 5. Work Conducted by Others: The contractor ensures CAS appropriately integrates work conducted by others (e.g., subcontractors, other DOE contractors, university or industry partners, and other federal agencies). 6. Governance Engagement: Corporate governance entities are informed by CAS and constructively engaged in monitoring performance information, and steering/supporting needed improvements. 7. Credible, Objective, and Transparent: Trust, accountability, transparency, integrity and respect are maintained through all organizational levels via increased communication and integration of CAS. The CAS effectively informs DOE oversight.

39. CAS Effectiveness / ISMS Safety Culture Attribute Crosswalk

40. CAS Validation Approaches • Contractor Peer Review • Parent Company Assessment • Pre-Performance Evaluation and Measurement Plans (PEMP) Review Self-Evaluation • Periodic Integrated Safety Management System (ISMS) Effectiveness Review • Other Internal or External Assessments

41. Final Thoughts • This BP can be tailored for application at all DOE sites • A CAS is effective when: • Leadership and employees are engaged, demonstrating ownership and accountability for using and achieving results from CAS activities; • Risks are identified and managed with decisions being risk-informed – what is important gets done; • The organization learns from its successes and failures and from those of others; • There is trust and transparency among the partners; results of CAS are broadly shared internal and external to the organization; • CAS drives continuous feedback and performance improvement with identification and correction of negative performance/trends before they become significant issues.

42. Safety Working Group FY2017 ISM/QA Subgroups Meeting- Approved Supplier List John McDonaldWashington River Protection Solutions, LLC Safety Working Group Chair May 9, 2017

43. Summary • A single supplier list currently exists within DOE • Master Approved Suppliers List (MASL) • For a variety of reasons, MASL is not used consistently by contractors • A joint EFCOG/DOE task team is proposed to establish a single supplier list and process that will be used by contractors • Widespread use of a single supplier list could result in substantial savings

44. Task Objectives • Establish one supplier list • Establish funding for list maintenance • One audit to establish approval • Clear contractual language • Obtain DOE support • Minimize contractor liabilities

45. Obstacles to Single Supplier List • Confusion on audit process, certification, visibility and use of MASL • Inconsistent DOE support for use of MASL • Unclear or inconsistent contract requirements • Liability using the list is not clear • Different interpretation of regulatory requirements • Different audit approaches by various contractors

46. Participants (in development) • DOE Sponsors: • Garrett Smith (proposed) • Kevin Smith (ORP- Field) • Chair/Co-chairs: • John McDonald, Contractor • Jim Winter, DOE (proposed) • Contractors: • FLUOR, Bechtel, Battelle, Honeywell KCP, CH2MHILL, AECOM • DOE • EM Robert Murray (proposed), NE, SC, NNSA, AU-QA • Functional Areas to be represented: • Contracts • Procurement • QA Vendor Auditing • Legal

47. Task Team Topics • MASL current state presentation • NUPIC & NIAC benchmarking • Specifications • Obstacles • Process and procedures • Visibility/Availability • Communication plan

48. Current EFCOG FY17 Work Task to Integrate JSEP and MASL EFCOG has been involved with JSEP and MASL for years, has current work scope in FY17, and all of this can be leveraged to produce a product sooner • Obtained consensus on supplier data tool (MASL) • Resolve data access issue (complete for those with Entrust) • Define governance structure • Establish Roles & Responsibilities • Develop Procedures, Training, Qualification • Develop communication plan • Update the MASL user guide to current practices  

49. Best PracticeSandia National Laboratories Engineered Safety: A Work Planning and Control Approach to Implementing Integrated Safety Management EFCOG Work Control Subgroup Fred Berl

50. Best Practice: “Engineered Safety” • Based on ANSI Z590.3 Prevention Through Design approach • Keys on single point failures that can result in an unacceptable consequence (i.e death, serious injury, loss of use of a facility, or significant environmental impact) to improve design • Principle-based approach – goes beyond compliance to manage the system, rather than the activity • Systems approach takes into account the equipment, processes, environment, and most importantly, people, recognizing that 80% of all events of consequence are caused by human error