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FASTER / SPEEDE / ExPRESS Roundtable

FASTER / SPEEDE / ExPRESS Roundtable. Florida Association of Educational Data Systems 2006 Conference September 25, 2006 Boca I Conference Room Caribe Royale Resort & Convention Center Orlando, FL. Introductions and Overview. Presented by Ron Lauver CIO, Florida Department of Education.

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FASTER / SPEEDE / ExPRESS Roundtable

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  1. FASTER / SPEEDE / ExPRESSRoundtable Florida Association of Educational Data Systems 2006 Conference September 25, 2006 Boca I Conference Room Caribe Royale Resort & Convention Center Orlando, FL

  2. Introductions and Overview Presented by Ron Lauver CIO, Florida Department of Education

  3. Panelists

  4. Standards for Postsecondary Education Electronic Data Exchange Exchangeof Permanent Records Electronicallyfor Studentsand Schools FASTER / SPEEDE / ExPRESS • Florida • Automated • System for • Transferring • Educational • Records

  5. The History of FASTER Presented by Pete Tanzy

  6. FASTER History

  7. FASTER History

  8. FASTER Participants • School Districts • All actively using FASTER • State Community Colleges • 24 actively using FASTER • 2 actively using SPEEDE (Manatee & Valencia) • 2 inactive or in transition (Polk & Seminole) • State Universities • 5 actively using FASTER (FGCU, FSU, New College, UF, & UWF) • 5 actively using SPEEDE (FAMU, FAU, UCF, UNF, & USF) • 1 actively transitioning from FASTER to SPEEDE (FIU)

  9. Most Active SPEEDE Trading Partners • University of Miami • Barry University

  10. Statistical Data and Transaction Costs Presented by Laverne McKenzie Pete Tanzy

  11. FASTER Transactions

  12. FASTER Transactions Between Schools* • Interdistrict 4% • HS Transcripts 54% • Postsecondary Exchanges 42% * Based on FY 2005-2006 Data

  13. SPEEDE Transactions

  14. EDI at Central FloridaCommunity College Presented by Bill Strait

  15. Background Information • Jenzabar CX (formerly CARS) and NTS (Non-Traditional System) school • Use DBCC’s homegrown (C++ Builder) FASTER compliant software for sending electronic transcript requests, receiving and evaluating transcripts, and sending requested transcripts from other schools • Use non-standard protocols and home grown software (C) to receive electronic test scores

  16. FASTER transcripts • Added Informix (CX is Informix-based) temporary tables to hold incoming and outgoing requests, and incoming transcripts. • Received transcripts are automatically evaluated according to CX course equivalency rules for the particular school and course • Once reviewed the transcript is moved to the CS permanent database

  17. FASTER transcripts • Outgoing requests are currently created manually – we are in the process of automating requests based upon a received admissions application • Transcript evaluations have gone from 2 weeks to 1 day • Manual management of missing transcripts has all but disappeared • All transactions are transferred through DOE

  18. EDI at the University ofSouth Florida Presented by Sridevi Molleti

  19. EDI Interface Benefits • Cost savings for students and educational institutions alike • 63,635 Inbound Transcripts Loaded in last 365 days • Replacement of Manual Processes with Automation • Reallocation of processors to other roles • Fewer incomplete files • Expedited admission decisions and offers • Leveraging technology to enhance institutional competitiveness • Timely scholarship administration

  20. The following diagram illustrates the flow of any and all data transmitted from USF to other institutions. EDI Process Flow

  21. The following diagram shows the flow of any and all data transmitted from other institutions to USF. EDI Process Flow

  22. EDI Interface System Requirements • Establish account with UT Austin to exchange EDI files with partners. Our primary partners are Universities, Community Colleges, High School Districts, Schools (In-state and Out-of-State) • Transmission using FASTER Florida standard or SPEEDE national standard • File transfer protocol (FTP) to send/receive • Security protocol to encrypt and/or decrypt data • E-mail account for communications between servers • Statewide Common Course Numbering System

  23. EDI Interface Features • Automatic request for a transcript when application is entered • On-line workload management • Prospect/Recruit record creation • Automatic subsequent Updates from final High School and Post-Secondary transcripts • Records maintenance of courses, grades, degree, accelerated credit, non-course requirements, admissions checklist • Automatic HS Unit/Credit Evaluation and GPA calculation • Error handling • Advising Reports (High School and Post-Secondary Evaluation Summary)

  24. EDI Interface Sequence • ANSI Transactions – Texas server sends the encrypted data daily via FTP method • Appworx Job Scheduler • decrypt the data • read ANSI data • map data to EDI staging area • load the data into EDI Load area • EDI Banner translation and validation • Matching and Loading of records to data or error tables • Evaluation and Update • Generate Outbound files using Appworx jobs, encrypt and FTP to Texas server

  25. Roundtable Discussion/Q and A

  26. How do you handle transcripts? • Type of school? • Student system? • FASTER? • Homegrown? • Vendor? • SPEEDE? • Homegrown? • Vendor? • Other • Are you aware of the State mandate?

  27. This presentation can be viewed online: • Go to www.firn.edu/faster • In the “Hot Topics” box at the top of the page • Listed as “FASTER Presentation”

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