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NEASNC Northeast Arkansas School Nutrition Consortium Hearing Official John Manning with

NEASNC Northeast Arkansas School Nutrition Consortium Hearing Official John Manning with Crowley’s Ridge COOP Members in 2 COOPs: Crowley’s Ridge/NEA COOP. 21 School Districts that represents over 26,000 students.

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NEASNC Northeast Arkansas School Nutrition Consortium Hearing Official John Manning with

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  1. NEASNC Northeast Arkansas School Nutrition Consortium Hearing Official John Manning with Crowley’s Ridge COOP Members in 2 COOPs: Crowley’s Ridge/NEA COOP

  2. 21 School Districts that represents over 26,000 students • Of the 7.3 million breakfast served in congressional district one over 1 million of those are our COOP, of the 15.1 million lunches over 3 million of those are our COOPs and of the 382,000 snacks over 30,000 of those are our group!! So we represent about 20% of the first congressional district meals, revenue and expenditures

  3. Contract/Bid • We have over 400 items on our bid • Our Categories are Frozen, Dried, Produce and Non-food • We bid bottom line, all or nothing • Our bids are Cost plus fixed fee contract (less all rebates or promotional discounts given to the vendor by a manufacturer) with an agreement that can be extended for 4 extra years but not to exceed 5 total • Our Prime Vendor is audited by our group twice a year (our time frame and our products of choice) • Our contract this year was for over $3.8 million

  4. School Districts What is expected • Sign a Memorandum of Understanding MOU • This agreement states that the CND will attend at least 3 meetings a year (some where enjoying the ride and not helping us drive) • Purchase 80% from Prime Vendor 20% can be out side sources • Receive and accept services and responsible for payment of invoices • Notify the board 30 days prior to withdrawing

  5. Consortium What is expected • Prepare and award bid contract • Provide districts with copies of all contract documents (buy American waiver to help prepare your Buy Am. Justification form, Lobbying certificate, debarment statement) • Provide assistance to CN director • Work to resolve issues with Prime Vendor • Ensures the district and Prime Vendor complies with terms and conditions

  6. Main Goals • Save our programs money • Improve quality of products (numerous items we improved our quality without extra cost)canned fruit NO MORE irregulars but choice quality • Networking to provided services for our group • Services has included 6 week rotating menu to reflect in our bid; 6 cent certification with all documentation for all 21 districts • This year we are working on a 2 week breakfast menu to reflect the same certification for the Healthy Hunger Free Act Regulations

  7. Reviews from participating districts • Several districts saw a cost savings the first year (some as much as $42,000) • On the average USDA tells us we should see a 3% increase, BUT for 3 years several districts kept seeing a savings and not an increase at all. • Where we see a difference is when a CN Director just takes a price list from a Salesperson and does not solicit other vendors

  8. Reviews from participating districts • Or where districts “follow” a vendor or salesperson, they do not price check at all • And CN directors are not watching invoices, quoted one price but items are received another price. • Or you are watching and it happens. I have lost 2 vendors over this issue during my 30 years. This is probably one of those ZERO tolerance issues for me. DO NOT GIVE ME A PRICE AND NOT SHIP IT IN FOR THE PRICE QUOTED. I think you all would be surprised how much this happens. Salespeople know who watches their invoices and who doesn’t…….They know who keeps up with their prices and who does!!

  9. Questions you might ask about your program • Do we bid??? How is it awarded and how is it overseen?? • Items that are awarded are they menu driven? Has your director cost out her menus? Does she know how much a daily meal should cost her to break even? • YTD has she seen it? Does from this YTD how to see what percentages she pays for Food & Labor? NFSMI of Ole Miss. Financial class says no more than 85% of you cost should be labor and food, is yours??

  10. Thank you! • I do believe we get out what we put into to something. I am very passionate about child nutrition and my program. My Supt. (whom I think I have the best) Mr. Danny Sample. He calls me a tight wad!! I handle my program just like my own check book! Why wouldn’t we!! In all reality it is our money we are given to work with for our program! Feed the children!

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