External Examiner Induction

1. External Examiner Induction 2013/14

2. External Examiner Induction • University Overview • UG & PG Academic Framework • Structure and Purpose of Boards • Role of the External Examiner • Undergraduate & Postgraduate Regulations • IT Access: Wolf, PebblePad and e:Vision • Finance: Claims • Useful Contacts

3. University Overview • Previously eight Academic Schools, during 13-14 moving to Faculty structure: • Faculty of Science and Engineering (operating as a faculty in 13-14) • Faculty of Arts (operating as a faculty from 14-15) • Faculty of Social Sciences (operating as a faculty from 14-15) • Faculty of Education, Health and Wellbeing (operating as a faculty from 14-15) • A number of themed Research Institutes / Centres • Student Profile: • 20 credit framework for both UG and PG

4. UG & PG Academic Framework

5. Structure and Purpose of Boards Module Results Award & Progression Stage One Board Internal Checking External Examiners not required to attend Stage One Board Internal Checking External Examiners not required to attend Stage Two An on-going process throughout the academic year. The External Examiner interacts with module staff and students in a variety of ways. Stage Two An on-going process throughout the academic year. The External Examiner interacts with module staff and students in a variety of ways. Stage Three Board Confirmation External Examiners required to attend Stage Three Board Ratification External Examiners required to attend

6. Board Stage Profiles… Attendance Activities Paperwork

7. Module Results: Stage Three Board Reduced membership Chair Chair of Stage One Board Secretary External Examiners Report and record Stage One Board activity Formally ratify recommendations Receive a verbal overview from external examiner Formal report submitted 4 weeks after Stage Three Board Formal minutes taken

8. Award & Progression: Stage Three Board Reduced membership Chair Chair of Stage 1 Board Secretary External examiners Short and focused Report and record Stage 1 activity Formally agree recommendations Receive brief report from External Examiner Formal minutes taken Statistics / comparisons Student transcripts Chair’s Report External Examiner’s report

9. Part B: Assuring and enhancing academic quality Chapter B7: External examining Essential Role of the External Examiner Expectation: Higher education providers make scrupulous use of external examiners 18 indicators of sound practice: • defining the role (Indicators 1-3) • nomination and appointment (Indicators 4-6) • carrying out the role (Indicators 7-10) • recognition of the work of external examiners (Indicator 11) • external examiners' reports (Indicators 12-16) • serious concerns (Indicators 17, 18)

10. Part B: Assuring and enhancing academic quality Chapter B7: External examining Essential Role of the External Examiner

11. What am I expected to do? Module Results External Examiner Progression & Award External Examiner • Moderate a sample of student work to determine the accuracy and consistency of internal marking of assessment tasks (level 4 (for HNDs & FDs), 5 and above) • Confirm assessment is in accordance with module regulations • Confirm the continuing currency of the range of modules • Approve assessment tasks for next year • Provide impartial, independent and informative advice/comments and recommendations to assure and enhance • Meet with students • Comment on collaborative provision • Attend Assessment Boards • Submit an annual report x4 weeks after the final Stage 3 assessment board • Confirm that University and Course regulations have been applied consistently and fairly for all students studying on courses belonging to the Board. • Confirm each student’s award and classification, where they have met the requirement for the award.

12. What am I not expected to do? Progression & Award External Examiner Module Results External Examiner • Second mark assignments/ exam scripts • Arbitrate on internal marker’s grading disagreements • Change grades of individual students • Viva students to obtain additional academic information • Change grades of individuals or groups • Viva students to obtain additional information to determine a grade or classification, except where required by a professional body

13. Regulations: Undergraduate, Foundation, Taught Postgraduate and Professional Doctorates. • Broken down into sections (F-Z according to awards and read in conjunction with A-E)

14. Regulations: Grading

15. Regulations: Compensation & Progression

16. Regulations: Calculating an Award

17. Regulations: Calculating an Award

18. Regulations: Calculating an Award

19. Regulations: Calculating an Award Awards of Postgraduate Diploma, Postgraduate Certificate and Statement of Credit are not classified

20. IT Access External Examiners are sponsored for an IT account by ASQ at the time of appointment. Accounts are for the examiners period of tenure i.e. 4 years + 1 (if extended) • View module materials; • Read student assessments submitted through the Formative or Summative eSubmission process; • Mark summative e-Submissions assessments that have been read by you • View module materials in the gateway resource section; • Dependant on permission level given have a range of functionality; • Read student assessments submitted into the gateway • Access relevant Academic Standards and Quality documents and internal/external links; • Change your personal details; • Contact us through a generic email address to raise any queries; • Receive regular news updates; • Upload your annual reports

21. Finance: Claims • An annual fee will only be paid when the External Examiner report has been received by ASQ; • Claim forms can be completed on-line however; the form must be printed off, signed in Blue ink (electronic signature NOT accepted); • All original receipts must be submitted with the claim receipts as non submission will result in expenses being taxed. Annual fees and daily rates are taxable; • Daily attendance allowances will be paid for attendance at boards to which the external is appointed and separate additional visits to the University. Dates of visits must be included on the claim form. Claim forms without dates included will be returned and may result in payment being delayed. Self-employed external examiners can claim the daily attendance rate of £180 for each day they visit the University). • Self employed external examiners can claim the daily attendance rate of £180 for each day they visit the University or Partner Institution.

22. Useful Contacts