Training Programme on Contracts Implementation for End Recipients

1. Bölgesel Rekabet Edebilirlik Operasyonel Programı’nın Uygulanması için Kurumsal Kapasitenin Oluşturulmasına Yönelik Teknik Yardım Technical Assistance on Institutional Building for the Implementation of RCOP in Turkey Training Programme on Contracts Implementationfor End Recipients Trainer: Aslı Gülgör Procurement and Contract Management Non Key Expert

2. Program

3. Let’s meet..

4. Neden burdayız? • Okuduklarımızın %10’unu, • İşittiklerimizin %20’sini, • Gördüklerimizin %30’unu, • Hem görüp, hem işittiklerimizin %50’sini • Söylediklerimizin %80’ini, • Söylediklerimizin ve yaptıklarımızın % 90’ını • hatırlarız. Öğrendiklerimizin: • %1’ ini tatma yoluyla, • %2’sini dokunma yoluyla, • %3’ünü koklama yoluyla, • %11’ini işitme yoluyla, • %83’ü görme yoluyla öğreniriz.

5. Selection of procurement method Tender decision Determination of the PQ criteria Preparation of the PQ documents Call for proposals Collection of proposals Preparation of the tender document Evaluation of PQ Selection of the eligible proposal Evaluation of the proposals Contract negotiations Contract Award Expiration of the Contract Post-implementation liabilities Dispute Management Implementation of the contract

6. HOW DO YOU MANAGE A PROJECT?

7. What is Project Management? • Time Management • Cost Management • Human Resources Management • Quality Management • Stakeholder Management • Risk Management • Contract Management • Procurement Management • Dispute management • Interface Management • Target management

8. Time Management • Is not only the accomplishment of the task on time, but managing the time for the benefit of project • Should be implemented with a methodology and tools • Uses techniques such as CPM, GANNT and PERT • Carried out concurrently with the Human Resources and Cost Management

9. Cost Management • Does not mean to implement a project on the lowest cost • May be interpreted as to accomplish the project the pre-determined cost and at the highest benefit / cost ratio • Uses the budget as an important data source and supplies input for techniques such as CPM and PERT • Should be carried out concurrently with the Human Resources, Time and Contract Management

10. Human Resources Management • Nothing related to herding. Can not be carried out by Shepherds. • Do not assign tasks for people, but allocates sound people for tasks • Software, hardware, working environment as well as psychology are important factors for sound HR Management • Should be carried out concurrently with Cost and Time Management.

11. Quality Management • Does not mean to perform a task at very high quality. It means completing a task in compliance with the pre-determined quality. • Can be certified (or not) under ISO 9000 • Uses the Quality Management System as one of the most important tools. • Must include monitoring, recording, control, correction, corrective action and preventive measures.

12. Stakeholder Management • Coordinates the communication with the Stakeholders and the participants and ensure stakeholder participation • Initiates with Stakeholder analysis, continue with the involvement of the stakeholders in the project and ceases with stakeholder evaluation. • Not follows the stakeholders. Acts proactively • Includes Physical and IT techniques as well as sociological and psychological tools

13. StakeholderParticipation • allows to formulate and/or to adjust the projects to the social, economic and political conditions; • allows the obtaining of relevant information; • reinforces the relevance of objectives in relation with needs; • shows how stakeholders perceive reality ; • reinforces the local capacities • reinforces the civil society and the democratic processes.

14. Risk Management • It does not mean to avoid risks, it is a tool to foresee the risks • Risks and Probabilities should be determined beforehand. • Risk action plans and scenarios should be prepared. • Implemented as proactive or reactive measures

15. Interface (Integration) Management • Perform coordination of the Project with the other ongoing projects. • Like the Stakeholder Management it is not carried out within the boundaries of but at the boundaries. • Closely related with the national, regional and local planning and is a tool of total cost management. • Data flow and cooperation is a must for implementation.

16. Target Management • Any successful management does not ensure that the work will necessarily hit the target. • Vitally important for the planning projects and programmes • Carried out by the Senior Project Management or the Program Management. • Efficient implementation of monitoring and target evaluation is a must • LFA is the most important management tool.

17. Intellectual Services • General / Ordinary Services

18. LIFE CYCLE OF A PROJECT IT WORKED!!! FIREWORKS AND CHAMPAİN YEHOOOO IT WORKS ENTHUSTIASM THISTAKES REALLY LONG TIME I THINK IT WAS QUITE OK I THINK I SEE SOME LIGHT NO VISIBLE RESULTS SCEPTICAL DID WE DO A MISTAKE ? WHO IS RESPONSIBLE FROM THESE RESULTS NIGHT OF NIGHTMARE WEEKS OR MONTHS Contract Management Training

19. Questions..