Student Academic Titles, Part I

1. Student Academic Titles, Part I

2. Contacts (cont’d) Staci Richards x4669staci.richards@hr.ucsb.edu HR Employee and Labor Relations Analyst Jennifer Ramirez x4342 jennifer.ramirez@graddiv.ucsb.edu Graduate Division Academic Appointment Analyst

3. Academic Personnel Contacts Karen Moreno x5429karen.moreno@ap.ucsb.edu Social Sciences, Education, Creative Studies, Humanities and Fine Arts (except those listed below) Viktoriya Filippova x5428 viktoriya.filippova@ap.ucsb.edu Physical Sciences, Bren School, Engineering, Depts. of Art, History of Art and Architecture,Theater and Dance, MATP Stephanie Jordan x3445 stephanie.jordan@ap.ucsb.edu PPS questions, intercampus payments, leave credit tracking Cindy Doherty x8332 cindy.doherty@ap.ucsb.edu

4. Resources • Red Binder- campus Academic Personnel policies and procedures • Academic Student Employment Unit MOU • Salary Scales All online: https://ap.ucsb.edu/

5. Titles Represented: • Teaching Assistant • Associate • Reader • Remedial Tutor I & II Non-Represented: • Graduate Student Researcher

6. Titles • Definition • Criteria for appointment • Responsibilities • Terms of employment • Approval authority

7. General Information Limitation on Service - by % time (50% or less, one year or less)—all - by quarters (12 quarters max)—TA and Associate - exceptions—as stated in RB Pay Schedule - TA & Associate: 9/9, fall start can be 9/1 or 10/1 - Readers, Remedial Tutors: 9/9 - GSR: 11/12

8. General Information (cont’d…) Exempt Status - all titles, including students - no overtime or comp. time - paid on monthly pay schedule - may be hourly or monthly pay basis Combined with other titles - academic title usually establishes pay schedule - coordinate with other employing department(s)

9. General Information (cont’d…) Benefits • All Titles: - UCHIP - Fee Remission - Childcare Reimbursement • Represented Titles: - Leaves

10. Health Benefits (UCSHIP) • A registered graduate student with academic student appointment(s) totaling 25% time or more is eligible to receive UC Student Health Insurance Program (GSHIP) premium remission for the Student Health Insurance Program

11. Fee Remission • A registered Grad Student in an academic student appointment(s) totaling 25% time or more • Eligible for the University’s Fee Remission Program for the Educational and Registration Fees • Amount of remission based on title and percent time

12. Childcare Reimbursement • Article 4 of MOU • For preschool expenses – up to $2,400 per year ($600 per quarter) for ASEs with at least a 25% appointment. Now available during Summer Session up to a total of $600 for full summer period

13. Leave Benefit • Article 17 of MOU • Personal illness/injury • Childbirth, adoption • Family emergency

14. Academic Student Employees (ASE) Agreement (part of UAW, AFL-CIO) • Current Contract 12/3/10-9/30/13 • System-wide contract (except UCSF) • Covered Titles: • Associate • TA • Reader • Remedial Tutor I, II

15. Key Points of Contract • Workload • Conditions of Employment • Required Documentation • Grievance Academic Judgment • Maintained by UC, not contract

16. Administrative Points of Contract • Open Positions • Description of duties for L&S/Other Departments • Appointment Notification Letters All on AP website: https://ap.ucsb.edu/employment/academic.student.employee.positions/index.cfm

17. Teaching Assistant (TC 2310) RB IV-6 Definition: • Registered UC graduate student in full time residence • Chosen for excellent scholarship, and promise as a teacher • Serves an apprenticeship under supervision of a regular faculty member Criteria: • Must maintain good academic standing • Enrolled in a graduate program with a minimum of 8 units per quarter to be considered full time

18. Teaching Assistant (cont’d…) Responsibilities: • Conduct a lab or discussion section under supervision of a faculty member • Cannot be given responsibility for instructing entire enrollment of course Terms of Employment: • One academic year or less • “…contingent upon the appointee being a registered grad student in good standing for the duration of appointment” • Max. 50% as TA or in combination with other appts; 12 quarter limit

19. TA Approval Authority • All actions – Dept. Chair, with Graduate Division certification, including 75% time and 13-15 quarter appointments • Exceptions – prior approval from the Dean of the Graduate Division • Exceptions – work up to 75% time and employment in 13-15 quarters, chair approval • By exception, Grad Division approval, 16-18 quarters

20. TA Supervision and Review • Selection, supervision, and training of TAs is the responsibility of the teaching department • Written evaluation by overseeing faculty member conducted on a quarterly basis

21. TA Salary Scale

22. Associate (TC 1506)RB IV-3 Definition: • Currently enrolled UC graduate student • Independent instruction of course • Instructor of record Appointment Criteria: • Max 50% time • Good academic standing • Master’s Degree or advancement to candidacy, 1 year teaching experience

23. Associate (cont’d…) Responsibilities: • Entire instruction of the course • Upper division requires pre-approval of CCGE • May not evaluate fellow grad students Terms of Employment: • Within 4 year limit for advancement to doctoral candidacy • Within 7 year limit of degree

24. Associate, (cont’d…) Approval Authority: • Dean, with prior approval of Dean of Grad. Division

25. How to Hire an Associate • Dept. letter of recommendation (RB IV-3) • UC Biography form • Teaching Evaluations • Graduate Transcript • Deadline: at least 6 weeks prior to start of the quarter

26. Associate Salary—1/9 rate

27. ReaderRB IV-8, APM 420 Definition, Responsibilities: • Grades homework and exams • Cannot be given duties normally assigned to a Teaching Assistant Appointment Criteria: • Can be undergrads or graduate students, or non-students • Paid on an hourly basis • Maintain minimum 3.0 GPA • Have earned at least a grade of “B” in the course (or equivalent) for which hired

28. Reader (cont’d…) Terms of Employment: • Graduate students Readers must work a minimum of 100 hours during quarter to be eligible for applicable benefits • Appointments should be entered into Graduate Student Fee Remission (GSFR) system for readers who work at least 100 hours in a quarter Approval Authority: • All actions – Dept. Chair (Grad. Division post-audit)

29. Reader Pay Scale

30. Remedial Tutor I & II • Assist in understanding course concepts, solutions to problems, study strategies, methods for independent work, exam prep • Can be graduate students or qualified undergrads • Used in CLAS and Economics • Paid Hourly

31. Remedial Tutor Rates

32. Graduate Student Researcher (GSR)RB IV-10 Definition: • Registered UC graduate student • Assists faculty with scholarly research • Chosen for high achievement and promise as creative scholars • May collaborate in publication with faculty • May not be assigned teaching or administrative duties

33. GSR (cont’d…) Appointment Criteria: • Steps I-X • Consistency within department • Must hold BA/BS degree • Full time registered UC graduate student • GPA 3.0 or above • Maximum 50% (total appointment) • 100% employment permissible in summer and between quarters • Fiscal year appointment

34. GSR (cont’d…) • Title code 3276 – GSR, no fee remission • Summer appointment • Title code 3276 – GSR – partial fee remission • Appointment up to 34% • Title code 3284 – GSR Full tuition and full fee remission • Appointment 35% time or more

35. GSR (cont’d…) Terms of Appointment: • Appointment for 1 year or less • Source of compensation must permit research Approval Authority: • Chair with Grad Division certification, including up to 75% time and employment in 13-15 quarters • All other exceptions – Prior approval from the Graduate Division

36. GSR Salary Scale