1 / 24

PeopleSoft ProCard Reconciliation Training Financial Services

PeopleSoft ProCard Reconciliation Training Financial Services . October 13-19, 2010 CardHolders and Approving Officials, Back-Up CardHolders , Back-Up Approving Officials. ProCard Administrators: Jenifer Crist/Purchasing 707-664-3102 jenifer.crist@sonoma.edu

taipa
Download Presentation

PeopleSoft ProCard Reconciliation Training Financial Services

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. PeopleSoft ProCard Reconciliation TrainingFinancial Services October 13-19, 2010 CardHolders and Approving Officials, Back-Up CardHolders, Back-Up Approving Officials

  2. ProCard Administrators: Jenifer Crist/Purchasing 707-664-3102 jenifer.crist@sonoma.edu Tania Crane/Accounts Payable 707-664-2451 tania.crane@sonoma.edu

  3. Agenda • Access Online US Bank Report for Approving Officials • ProCard Modification Overview • Hands-On Testing • Questions and Answers

  4. US Bank Reports for Approving Officials https://access.usbank.com/cpsApp1/index.jsp?src=homedropdown

  5. Select Reporting

  6. Select Financial Management

  7. Select Transaction Detail

  8. Date • Select Posting Date Range • Start Date = 7th of the month • End Date = 6th of the following month • No other changes to these sections

  9. Group Report By • Company=37960 • Division • Break/Subtotal Level • Select Cardholder Name • Additional options – Page Breaks and Excel • Select Run Report

  10. ProCard Modification • Monthly ProCard Report Goes Away (Excel) • File Upload Every Monday • Descriptions of Purchases • Categories • Default Chartfield • Multiple Chartfield Distribution • ProCard Statement • Billing Cycle Close

  11. File Upload Once a Month • US Bank File

  12. Description • Cardholders should provide a brief description in the description field.

  13. Categories • Equipment • Tax • Printing/Promo • Computer • Service • Hospitality • Other • Disputed

  14. Default Chartfield String • Default Automatically Applied if NOT Changed

  15. Multiple ChartfieldsDistribution • To add Chartfields, select the + symbol and select View All • The Distribution Amounts must equal the Merchandise Amounts

  16. ProCard Statement • Signatures for Grants, Trust, Special Projects

  17. Billing Cycle Close • Email Notification from Accounts Payable • 7 Business Days to Update Information in PeopleSoft • ProCardStatement and Receipts Due to Accounts Payable 2 Business Days Later

  18. Due to Peter Flores in CMS, Salazar Hall by October 22nd, 2010

  19. Other Documents Provided • PeopleSoft ProCard User Guide • ProCard Handbook

  20. Questions and Answers

More Related