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Performance Reports for Statewide Programs

Performance Reports for Statewide Programs. Presented by Donna Phillips. Performance Report Due Dates. Performance Reports are in Microsoft Word & Excel Tab through the report automatically. In Excel any cells with “0” have formulas to automatically calculate

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Performance Reports for Statewide Programs

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  1. Performance Reports for Statewide Programs Presented by Donna Phillips

  2. Performance Report Due Dates

  3. Performance Reports are in Microsoft Word & Excel Tab through the report automatically. In Excel any cells with “0” have formulas to automatically calculate Report will be available around December 20th for downloading from the VSS website: http://victimservicegrant.iowa.gov/ Click on “Performance Reports” and scroll down to the Performance Report section. Format

  4. Written Instructions/Guidelines • There are written instructions that can be downloaded to be used as a guide in assisting your completion of the Bi-Annual Performance Reports. • Page 1 & 2 of the Bi-Annual Performance Report Instructions/Guidelines provide you with basic instructions on tabbing through the Performance Reports as well as unprotecting the document when necessary. • Instructions will be available by December 20th to be downloaded from the VSS website: http://victimservicegrant.iowa.gov then click on “Performance Reports”

  5. Screenshot of front page of FY11 Performance Report

  6. Technical Assistance Section • Fiscal technical assistance • Qsts. On Performance Reports • Help collaborating with other community agencies • Brainstorming ideas • Filling out required forms • Grant writing tips (for other program grants).

  7. Narrative Section • Please write a minimum of a paragraph for each question. Question 1: Summarize innovative projects, program successes, and/or positive changes. • This is an opportunity to sell your program or talk about what has worked.

  8. Narrative Question #2 is Optional Describe assistance your program has provided to clients/victims that your would like to share with VSS staff • This is where you can describe assistance you have provided that may not be reflected elsewhere in the report • If you have an example you would like to share, but doesn’t fit under service statistics or other parts of the narrative, this would be the place to share it

  9. Media Section • Tells us the number of times your agency/program has had contact with the media. • Count contact with media if you are putting an advertisement in the paper regarding your services. But only count this once not every time the advertisement runs in the paper. • Count it if you contact the media to discuss SA, DV, Crime Victims, Stats. • Count if you contact the media regarding doing a television or radio interview or newspaper article.

  10. Presentations • Report the number of presentations given and the number in the audience • Presentations are considered to be when an individual provides general information about the services offered by your program.

  11. Training • Report the number of professionals trained. • Report the number of training sessions conducted. • Training is providing more in-depth information with the specific objective and intent for the receiving party to learn and potentially improve their work with victims of crime. • Provided by your staff to other professionals in other agencies. (I.e., VS training LE, LE training VS, PR training LE, etc.)

  12. Submitting the Reports • Submit the reports to your Primary Victim Services Support (VSS) Program Contact. • Submit report via e-mail • If you have Alice Software or other type of Software that generates the report, you can fax or email in that report as long as it is in a similar format instead of re-entering the information in our format/report. • If you need an extension please contact your Primary Contact as in some cases we can provide extensions & in others we cannot. • Please do not assume you will get an extension if you have not heard back from your VSS contact. • VSS contact will send you confirmation of receipt of your Performance Report

  13. Violence Against Women (VAW) Annual Report • You will complete the VAW Annual Report on the calendar year. • Reporting Period calendar year 2011 (Jan. 1– Dec. 31, 2011) • Due on February 15, 2012.

  14. VAWA Annual Report Continued • For programs that receive multiple funding streams: Report only on VAWA-funded activities within your program/agency for the VAWA Annual Report. • So, if you do not receive VAWA funding to provide training then do not complete that portion of the report. • Victim Service Agencies who receive VAWA funding: it is recommended to designate one individual/position that is paid for with VAW grant funds • If you do not designate a staff person please pro-rate VAWA funded staff statistics as best as you can.

  15. If you have any questions regarding the VAW Annual Report please call or e-mail your VSS primary contact. Do not contact the Federal Office (OVW) with the question. Please complete the report using Adobe and e-mail it to your VSS Primary Contact. If you have any problems with Adobe, please contact your VSS Primary Contact immediately. General InformationTop Cover Sheet

  16. #1 Date of Report – Date you complete it. # 2 Year – 2011 #3 Throughout report “Subgrantee” refers to your agency or program. Write in the agency name. #4 Subgrant Numbers – This would be the two contract numbers for VAW for the calendar year. (I.e., VW-11-_ _ & VW-12-_ _) #5. Type of funded organization – Check all that apply. 5a and 5b ask about faith-based and culturally-specific community-based organizations #6. Complete your Point of Contact. #7 Regarding tribal populations: answer Yes or No (Remember if you are using VAW funds specifically for this purpose.) General InformationPg. 1 and 2

  17. General Information – Page 2 Question 8: • Percentage of the VAW program grant funds are directed to • Sexual Assault • Domestic Violence • Stalking • Percentages add up to 100%

  18. #9 Report the number of FTEs funded with VAW grant funds. You can use increments. (i.e., 0.25; 0.5; etc.) #10 Check all of the purpose areas that apply to your VAW grant. At least one of these should apply for you to receive VAW funding. DARTs/SARTs/Crime Units Prosecutors– 2nd one down Victim Services including Victim Witness Coordinators – 5th one down. A2. Staff Information – Pg 3 & B. Purpose Areas – Pg. 4

  19. Training – Pg. 5 & 6 If the VAW grant funds a position that provides training Complete pg. 5 & 6 You will need to track as best you can the types of professionals trained. Optional question – page 7, question 14 Coordinated Community Response – pg.8 All VAWA programs must complete this section Check off all that apply Optional question-page 9, question 16 VAWA Annual Report Continued

  20. Policies – Page 10, 11 VAW funded personnel were used to create/edit policies Check the type of policies/protocols. Optional question—Page 12, question 18 Products – Page13 VAW funds used to develop, substantially revise or distribute products? Brochures, Manuals, Training curricula, Training materials, and “other” Number Created, Title, Audience, Number Distributed, & Other languages. VAWA Annual Report Continued

  21. Data Collection & Communication Systems – Page 14 Only entity this should apply to is the Court Improvement Project and the newly funded Protective Order Notification System Specialized Units – Page 15 All DARTs and SARTs complete this section. If you receive VAW funding for team members, activities, etc. VAW Annual Report Continued

  22. System Improvement – Pg. 16, #24 If your VAW grant funds were used for any of the functions in Question 24, then check what applies. D. Victim Services Skip this section unless your are a VAWA funded Victim Witness Coordinator Pages 17-23 Page 16

  23. Skip the law enforcement section. Click “No” and it will automatically skip you to the next section of the report. Law EnforcementPages 24-26

  24. Prosecution Section Pages 27-31

  25. Courts SectionProbation & Parole SectionBatterer Intervention Program Section • Pages 32-35 • Only Applicable to Courts that are VAWA funded. Specialized Courts Only – Skip by clicking on the “No” box • Pages 35-38 • Only Applicable to Probation & Parole that are VAWA funded – Skip by clicking on the “No” box • Pages 39 • Only Applicable to Batterer Intervention Programs that are VAWA funded Skip by clicking on the “No” box

  26. Narrative on VAW Annual Report – Pg. 40 • Question #60 & #61 Must be completed as it relates to VAW funds. • Question #62 & #63 are Optional Question. You can complete – not a requirement • Due February 15, 2012 for the Reporting period of January 1, 2011 – December 31, 2011.

  27. Donna Phillips Victim Service Support Administrator 515-281-7215 donna.phillips@ag.state.ia.us or donna.phillips@iowa.gov Rhonda Dean Community Specialist 515-242-6112 Rhonda.dean@iowa.gov Nikki Romer Victim Specialist 515-281-0563 Nicole.Romer@iowa.gov Crime Victim Assistance DivisionVictim Services Support (VSS) Staff

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