Cal/EPA Agency-wide Environmental Management System Employee Orientation

1. Cal/EPA Agency-wide Environmental Management System Employee Orientation Work Green Buy Green Travel Green http://epanet.ca.gov/ems/

2. What is an EMS? We believe that the use of Environmental Management systems (EMS) is the primary management approach to determining, prioritizing, implementing, and improving upon those environmental issues that will lead to sustainable environmental stewardship. --Office of Federal Environmental Executive http://www.ofee.gov

3. Cal/EPA EMS Case Study • Why an EMS at Cal/EPA? • Who is involved? • Accomplishments, Objectives, & Targets • General employee training • Team work & supply chain management • Strengths and challenges

4. Why an EMS at Cal/EPA?If not us, then who? • Integrate pollution prevention and waste reduction into our daily work • Raise awareness • Inspire participation • Work together to make a difference • Serve as a role model • Build consistency across the Agency, state government, and over time

5. Benefits…Commander’s intent • Reduce our ecological footprint from our business practices. • Lead by example. • Help others.

6. EMS Process Shewhart/Deming PDCA Cycle builds the scientific method into management decision making.

7. SYSTEM FRAMEWORK ORGANIZATIONAL GOALS ENVIRONMENTAL POLICY SIGNIFICANT ENVIRONMENTAL ASPECTS OBJECTIVES & TARGETS MANAGING SIGNIFICANT ASPECTS PLAN ENVIRONMENTAL MGMT PROGRAMS • Operational Controls • Emergency Preparedness • Roles/Responsibilities • Communication • Training • Monitor & Measure • Records/Documents • What (Effected Activity & Objective) • Who (Owners/Responsibilities) • How (Measuring Criteria and Resources Required) • Goal (Measurable Target) • By When (Start & Completion Dates) DO MONITOR, CALIBRATE, MAINTENANCE, MEASURE, EMS AUDIT, CHECK COMPLIANCE CHECK ADVANCE MANAGEMENT REVIEW

8. Marias River Missouri River

9. Coordination and Decision Making

10. Implementation

11. Accomplishments • 2001: Adopted EMS Policy and chartered Executive Steering Committee • 2002: Impacts inventory: focus on EPP, Energy, LEED EB • 2003: Adopted EPP recommendations and Chartered BEST • 2004: Adopted expanded policies • 2005: Adopted original targets, achieved greener/coordinated paper procurement • 2006: Achieved independent EMS certification

12. Objectives & Targets Continually Improve EMS and Demonstrate Leadership by Example • Maintain independent certification to voluntary ISO 14001:2004 International EMS Standard at headquarters April 2006-April 2009. • Evaluate and recommend in 2007 whether EMS should be expanded to field offices in 2008. • Complete third-party certification in 2007 for Greenhouse Gas Emissions reporting. Includes energy use at headquarters and field offices as well as fleet.

13. Objectives & Targets Integrate Environmentally Preferable Procurement into Business Practices, Demonstrate Leadership, and Provide Assistance to other State Government Facilities/Organizations • Achieve 20% reduction in greenhouse gas emissions from headquarters energy use and headquarters-based fleet by 2010 compared to 2001 baseline. • Recommend improvement opportunities to migrate toward paperless office/electronic records management to the top management group (Agency Secretary, Board Chairs, and Department Directors) for consideration June 2007.

14. Objectives & Targets Integrate Environmentally Preferable Procurement into Business Practices, Demonstrate Leadership, and Provide Assistance to other State Government Facilities/Organizations • Monitor continued use of 100% post-consumer recycled content, processed chlorine free paper in printers and copiers at headquarters each fiscal year. • Each BDO to continue to demonstrate at least 50% of expenditures on printing and writing papers and paper products contain a minimum of 30% post-consumer recycled content--includes headquarters and field offices. • Achieve 75% waste diversion at headquarters by 2010 through achieving and demonstrating source reduction.

15. Objectives & Targets Improve Energy Efficiency, Materials Efficiency, and Toxics Reduction through Procurement, Use, and End-of-life Management of Electronic Equipment • Chief Information Officers to evaluate, recommend, and begin to implement staff-to-printer/copier ratio standards in 2007 and verify compliance with Energy Star procurement requirements.

16. Objectives & Targets Provide Transportation Alternatives for Employees and Stakeholders to Reduce Negative Environmental Impacts • In 2007, establish baseline and evaluate opportunities to green the BDOs’ fleets, vehicle maintenance, use of rental cars, use of airline transportation, and goods movement. By 2008, recommend specific short-term and long-term improvements for implementation. • Maintain leadership level of alternative transportation use for employee commute at headquarters. Past surveys indicate 65% +/- 5% use of alternative transportation.

17. Objectives & Targets Partner with Property Management to Continually Improve and Demonstrate Leadership in Energy and Environmental Design (LEED), Operation, and Maintenance of Headquarters Building • Reduce electricity use at headquarters by 25% by 2010. • Maintain emergency preparedness, including energy emergencies at headquarters. • Continue to maintain 50% solid waste diversion (as required by AB 75) at headquarters and field offices. • Maintain LEED Existing Building Platinum Certification by U.S. Green Building Council for headquarters. Specific tenant responsibilities include maintaining at least 50% recycling rate and current level of natural lighting.

18. Work Green • Protect indoor air quality • Reduce waste • Conserve energy General employee responsibilities

19. Buy Green • Paper • Rechargeable batteries • Other environmentally preferable products (www.green.ca.gov/EPP/default.htm) • Second Chance Outlet General employee responsibilities

20. Cal/EPA EPP managed via EMS State Policy: Protect human health and environmental well-being by promoting EP goods and services. Responsibility: any agency that does procuring on behalf of the state. Continual Improvement Requirement: continually expand the policies of EPP in the daily operations of the state. Public Contract Code Section 12400-12404

21. Travel Green • Employee commute • Business travel (www.ciwmb.ca.gov/EPP/GreenLodging/) • Agency/BDO-sponsored meetings and workshops General employee responsibilities

22. From the B.O.G. to the B.E.S.T. “To recognize your exemplary collaboration in systematically incorporating environmental improvements into the daily business practices that support our mission.”

23. Supply Chain Management(DGS’ Role) • Coordinated greener copier/printer paper procurement • LEED EB requirement in HQ Lease • EPEAT in IT Contract • Office supply contract (DVBE/SBE, greener paper, SABRC info.)

24. Supply Chain Management(DGS’ Role) • SABRC reporting through SCPRS • EPP Best Practices Manual • Green Lodging Program

25. Supply Chain Management(DGS’ Role) • Life Cycle cost approach for hybrid vehicle contract • State Garage P2 Model Shop • Rental vehicles? • CNG refueling stations?

26. B.E.S.T. T-shirts for Terry and Arnold

27. Achieving Certification

28. Strengths • Top management support • 70% surveyed were aware of EMS • System procedures • Targets • Coordination

29. Challenges Similar findings of nonconformance in 2005, 2006, 2007 • Must provide objective evidence that demonstrates competency in key job functions with significant environmental impacts.

30. Significance Evaluation

31. Wild and Scenic section of the Missouri River in Montana: Limestone Cliffs

32. Why not an EMS at your agency? www.peercenter.net