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Managing Contractor Safety Operator Forum

Managing Contractor Safety Operator Forum. Roundtable Goals. PICS The Nature of the Consortium An Operator’s Perspective (Tommy Braaten ) Services Current Services Lingo Customizable Options. Roundtable Goals. Process Lessons Learned Risk Rankings and Flag Colors

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Managing Contractor Safety Operator Forum

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  1. Managing Contractor SafetyOperator Forum

  2. Roundtable Goals • PICS • The Nature of the Consortium • An Operator’s Perspective (Tommy Braaten) • Services • Current Services Lingo • Customizable Options

  3. Roundtable Goals • Process Lessons Learned • Risk Rankings and Flag Colors • Managing Risk and Forced Flags • The Site PICS Team • PICS ‘Reach-back Support’ – AM’s and Auditing • Site Features and Tools • InsureGUARD • Underutilized Features • PICS System Enhancement Recommendations

  4. The Nature of PICS

  5. Contractor Risk Ranking

  6. Managing Risk • Reviewing Data • Forcing flags • What does “Red” mean? • What does “Yellow” mean?

  7. Operator Lessons Learned • Triple Check Process • Managing PICS vs. Operating PICS • Granting Security Access • Forming the Site PICS Team

  8. Current Service Terminology Web-based tool used to organize and report contractor data. PICS Organizer Prequalification Form (PQF), and Annual Updates. Citation search. Verified annually. DocuGUARD Detailed review of the entire safety manual and regulatory requirements. Every 3 years. Manual Audit An audit of the implementation of the safety program. Performed every 3 years. Implementation Audit

  9. Other Services Available Interface to manage contractor insurance certificates, including coverage type, limits, expiration and AM Best Rating. Verified annually. InsureGUARD Custom audits/evaluations housed in PICS database conducted by employees or PICS. GUARDBuilder Orientation Videos, HSE Competencies, Craft Skills Assessments, Operator Qualification. EmployeeGUARD Performed on request, PICS field evaluations on a given site or for a given contractor. Field Audit

  10. Customizable Options • Watch list • Tags • Site Specific PQF • Washington State Audit • Employee Level Audits (EmployeeGUARD)

  11. Audit Roundtable • Audits • OSHA and/or EPA site visits • Audit experience

  12. Lagging indicators are a collection of data for events that have already occurred (e.g. incident rates) Leading indicators should be our trend in qualifying contractors. Provide predictive data! Types of leading indicators for which we look- “verification of implementation” data Leading vs. Lagging Indicators

  13. Evaluating Under-Performing Contractors • Ad-Hoc Real-Time Data Reporting • Flag Color/Criteria • Pending PQF and Annual Updates • Fatalities • EMR/Incident Rate • “Pushed” Reports • Established in Email Subscriptions on Home Page

  14. Key Features and Tools • Home Page • Details to the Flag and Stats Chart • Tags • Email Wizard • Search by Question • Sourcing • Registration Requests

  15. Sourcing Contractors in PICS The Impact to the Qualification Process 2 days – 3 weeks Search PICS for Contractor Notify Contractor of PICS Requirement Make Preliminary Decisions Execute Contract/Award Bid Contractor Loads Data Ad-Hoc Reports Audits Recognize Need/Host Bid Begin Work

  16. InsureGUARD • Requirements • Address • Policies to approve • Auto approve

  17. What You Can Do to Help PICS and Your Contractors • Paperwork • Contractor Open tasks • Communication • Email Wizard • Enforcement • No site access without Documentation • Competition • Consider choosing a replacement for the existing Contractor • Search for New Contractor • Registration Request

  18. Contractor ViewOpen Task Checklist

  19. What You Can Do to Help PICS and Your Contractor • PICS Site Team (primary contact and power users) • Review • Current documentation • Force flag requests • Request • Additional documentation, through Account Manager • Decide • Put contractor through a wavier process, attaching documentation and forcing the current flag • Utilize and take advantage of all Reporting features in PICS

  20. Primary User Responsibilities • Maintain PICS navigation skills and knowledge • Obtain the latest updates prior to full roll-out • Provide on-going education for site users • Assist in Pilots for Operator Developments • Approve new site users • Train new processes, system functionality and new team members

  21. PICS Operator Navigation • Questions • Comments

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