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Relationships Between Business Planning & Total Force Management

Relationships Between Business Planning & Total Force Management. 23 September 2009 Manpower Conference Presentation. Agenda. The Strategic Importance of Aligning Total Force Management (Manpower & Personnel) with Business Planning

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Relationships Between Business Planning & Total Force Management

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  1. Relationships Between Business Planning & Total Force Management 23 September 2009 Manpower Conference Presentation

  2. Agenda • The Strategic Importance of Aligning Total Force Management (Manpower & Personnel) with Business Planning • The Relationship Between Total Force Management and the Tri-Service Business Planning Tool (BPT) • The Impact of Total Force Management on the on the Business Planning Process-Real World Examples • Way Ahead

  3. Navy Medicine Business Planning

  4. BLUF(The Hummer vs. Prius) • Accurate Validation of Quality Manpower/Personnel Data is critical to the success of achieving Navy Medicine’s Strategic Priorities. • Fiscally Responsible and Efficient Family Centered Care • Mission, Functions, and Task • Standard Organizational Compliance • Validated Authorized Manning Document (M1 Annual/Quarterly Requirements) • Accurate DMHRSi Data • Successful Manpower/Personnel Management will Result in Achievement of Strategic Priorities, Improved Healthcare Outcomes, and Optimization of Healthcare Resources. • 70 percent of our cost of providing the healthcare is labor • Managing to Pay-Roll • Continuous Monitoring and Analysis is Required to Identify Manpower/Personnel Opportunities for Improvement. • Development and Measurement of Quantifiable Metrics • The Relationships Between Operational Commitments and Labor Cost • Defining the Cost and Impact of Operational Commitments will Enhance the Awareness of the Organizational Leadership & Staff, and Allow for Contingency Mitigation for Maintaining the Benefit. • Individual Augmentation (IA) • IA’s verses Teams Designing for the Future

  5. Business Planning Process 3rd and 4th Quarter 1. 2. 3. 4. AMD Review Required 2003: Business Planning Initiated, 2005 BPT Application Developed

  6. Business Planning Tool(BPT) Business Planning Tool

  7. BPT Measurements • Several measures are available through the tool • Enrollment • RVUs • RWPs • FTEs • DWVs (not in BPT) • Financial Impact • Etc. • For those that are not available, supporting applications are available (M2, EAS IV, etc.)

  8. Staffing in the BPT • BPT is populated with data from EAS IV (fed by DMHRSi). MTFs are given what their baseline values are from the EAS IV data • Requires MTFs to identify the skill type, skill type suffix, personnel category, Service Occ Codes, MEPRS3 code, assigned FTE and available FTE. • MTFs can then change either the assigned or available FTE, but it is done either manually or by uploading a manually generated .csv file (A LOT OF WORK!). • Far easier to have data fed correctly into EAS IV to minimize time spent correcting data in BPT. • The FTEs are used to project workload at each MTF; this determines PPS funding. Have the wrong number of FTEs listed and you will receive the wrong amount of funding for the work you do.

  9. Environmental Scanning

  10. Market Production and FTEs

  11. Market Production and FTEs(Continued)………

  12. High Cost/Volume Product Lines

  13. Current State Total Available and Assigned FTE’s by MEPRS Codes Data shows a significant decrease in available compared to assigned FTE’s in the B codes Total E code FTE’s average 29% & Total B code FTE’s average 26% of total FTE’s 13

  14. Current State Data shows a significant decrease in Skill Type 1 Provider FTE’s available in the B Codes Does the decrease in available Total and Skill Type 1 FTE correlate to what is seen in workload trends and PPS earnings? How good is the data? 14

  15. Defects – Recall Alerts • Currently we do not have one easily minable system that • provides visibility of total force billets, bodies and FTE’s • Current systems do not have common business rules • and are not reconciled • Example below is current data from one MTF 15

  16. Access to Care Family Practice (BGA) Insight and M2 Data July 29, 2009

  17. Average Available FTE’s:Two Teaching Facilities BGA M2 Data Aug, 2009

  18. NAVMED FTE Changes fromFY08 to FY09 • M2 Data Aug, 2009 • Skill Type 1 - 5 • Available FTEs

  19. Way Ahead • Development of a Population Based Business Planning Model. • Alignment of Total Force Management with Business Planning Priorities: • Mission, Function, Task Development • Accurate AMD Validations • Mind Set of Management to Pay-Roll • Development of Key Monitoring Metrics • Identifying Relationships Between Operational Commitments and Labor Cost Designing for the Future

  20. QUESTIONS?

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