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Australian Society of Archivists Conference Perth 2008 1.15-2.45 pm 9 August 2008

Australian Society of Archivists Conference Perth 2008 1.15-2.45 pm 9 August 2008. Discovery through Innovation. Report on outcomes from the Clever Recordkeeping Metadata Project. Joanne Evans and Sue McKemmish. Metadata systems approach. Bearman, Archivaria , 1993

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Australian Society of Archivists Conference Perth 2008 1.15-2.45 pm 9 August 2008

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  1. Australian Society of Archivists Conference Perth 2008 1.15-2.45 pm 9 August 2008 Discovery through Innovation Report on outcomes from the Clever Recordkeeping Metadata Project Joanne Evans and Sue McKemmish

  2. Metadata systems approach • Bearman, Archivaria, 1993 • develop tools and methods ‘to acquire descriptions of individual records, files and record-keeping systems directly from the self-documenting features of electronic records systems.’ • Hedstrom, Archivaria, 1993 • ‘In the electronic era, the descriptive paradigm will shift from the practice of augmenting scarce descriptive information to one of selecting from an abundance of metadata, which could form a complete audit trail of all actions taken to create, update and modify a record, and all of its uses. Automated systems have the capacity to capture and record far more descriptive information than was technically possible or economically feasible with manual systems.’

  3. Service Descriptions Registry Points to description Locate service Describes service Finds service Consumer Service Services model Exchange messages Source: Based on diagram from http://www.softstar-inc.com/

  4. Recordkeeping Services Service oriented architectures (SOA)

  5. Metadata Broker Recordkeeping in SOA

  6. Request the AGEMS – RKMSCA crosswalk Translation Service Registry Service Web Service Layer Web Service Layer Request to translate AGEMS to RKMSCA AGEMS – RKMSCA Crosswalk Service AGEMS RKMSCA Web Service Layer Metadata Broker as cluster of web services Metadata Broker Client

  7. Are we ready for service orientation? Design for recordkeeping Design for recordkeeping metadata Design for interoperability

  8. To participate in SOA … • Overcome paper thinking and dominance of paper paradigm

  9. To participate in SOA … • Move beyond static resource discovery metadata models

  10. Abstract Representation To participate in SOA … • Standards for machine rather than human processability Conceptual Model Metadata/Data Standard Metadata/Data Standard Metadata/Data Standard Version 1 Version 2 Version n Encoding 1 Encoding 2 Encoding n Registry Objects Version 1 Version 2 Version n Transport and Exchange

  11. Standards and interoperability • Standards compliance does not guarantee interoperability • Recordkeeping metadata standards are just a part of an infrastructure for interoperability • Balance between standardisation activities for best current practice versus standardisation activities to deliver better next generation practices

  12. Records Management Application Web Management Systems Archival Gateways Email and Desktop Applications Metadata Broker Subject Portals Community Archives Archival Management Application Business Information Systems Implementing recordkeeping metadata Schema Web Management System Crosswalk Archival Gateways Schema Email Records Management Application Archival Management Application Subject Portals Desktop Applications Crosswalk Crosswalk Schema Schema Schema Schema Community Archives Business Systems Crosswalk Schema Metadata Broker

  13. Recordkeeping Services Innovate to service oriented future

  14. For more information see the Clever Recordkeeping Metadata Project Website • http://www.infotech.monash.edu.au/research/groups/rcrg/crkm joanne.evans@infotech.monash.edu.au sue.mckemmish@infotech.monash.edu.au

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