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AIATSIS

AIATSIS. Digital Asset Management Solution Doug Moncur <doug.moncur@aiatsis.gov.au>. What’s digital asset management?. Basically it’s a database Database holds information about the assets – metadata

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AIATSIS

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  1. AIATSIS Digital Asset Management Solution Doug Moncur <doug.moncur@aiatsis.gov.au>

  2. What’s digital asset management? • Basically it’s a database • Database holds information about the assets – metadata • Metadata describes object – can include provenance, ownership, description as well as technical information NRPIPA Meeting, Darwin :: 30 & 31 March 2005

  3. What’s a digital asset management solution? • A database to tell you where everything is and what it is • A storage system to hold and preserve the objects • A searchable front end to allow you to search and view the holdings. NRPIPA Meeting, Darwin :: 30 & 31 March 2005

  4. What’s a digital asset? • A digital asset is either • A digital copy of an existing object, eg scanned photograph • A born digital recording, eg a digital photograph NRPIPA Meeting, Darwin :: 30 & 31 March 2005

  5. What’s AIATSIS doing? • Already holds huge collection • Busy digitising the existing sound recordings to preserve them • Needs an asset management system to track and manage these assets • Something equivalent to a library catalogue NRPIPA Meeting, Darwin :: 30 & 31 March 2005

  6. State of play • Currently in the middle of procurement • 2 candidate software products selected and undergoing extensive trial • Designing storage and backup solution to maintain integrity of digital collection • System planned to be online Q3 2005 NRPIPA Meeting, Darwin :: 30 & 31 March 2005

  7. It’s digital, it’s a database… • Collection will also be online and accessible over the web • Not everything can be freely available • Some culturally sensitive • Some ownership unclear • Need access control to objects NRPIPA Meeting, Darwin :: 30 & 31 March 2005

  8. Access control • It’s difficult • Need to be able to say who people are and can access (Assertion) • Need to be able to say what the access rights are on the object (Authorization) NRPIPA Meeting, Darwin :: 30 & 31 March 2005

  9. Access Control … • Got to be pragmatic • Can only automate simple queries • 60% would be good enough • Need to involve communities in process of saying who can get access • Need to record access restrictions in metadata NRPIPA Meeting, Darwin :: 30 & 31 March 2005

  10. Experience elsewhere • ALLIA Central American database • Database of Mayan language resources • Some sensitive material • As communities became more used to idea of using the internet became more open to putting material online NRPIPA Meeting, Darwin :: 30 & 31 March 2005

  11. And? • DAMS should help preserve material • Online access should help communities regain access to the material • Some material will always be restricted • Access too complicated to ever completely automate NRPIPA Meeting, Darwin :: 30 & 31 March 2005

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