Microsoft Word: Tips, Tricks, and Shortcuts

1. Microsoft Word:Tips, Tricks, and Shortcuts ISD PAX Lindsay Littleton, Instructional Designer Download the Sample Word document and the Word Shortcuts handout at: http://www.asec-incorporated.com/Training/

2. Learning Objectives At the end of this course, you will be able to... • Use Keyboard Shortcuts • Customize display of Word to suit individual needs • Format text using Styles and Tables of Contents

3. Let’s Talk Versions! Time to upgrade. Submit help ticket to IT Most of ASEC Ahead of the pack 2010 2013 2007

4. Section 1: Using Shortcuts Keyboard Shortcuts

5. Keyboard Shortcuts • Hang at your desk • Practice using them • Eventually, they will save time • Most of these work with other Microsoft programs

6. One more!

7. Practice: Try Out Some Shortcuts • CTRL +N: Open a new Word document. • Type your first name. • CTRL + A: Select your name. • CTRL + ]: Change the font size to be significantly bigger. • CTRL + B, CTRL +U: Apply Bold and Underline formatting to the text. • Start a new line. • Type =lorem(2) and hit Enter to add random text. • Shift + Arrow Keys: Select the random new text. • CTRL E: Center the paragraph.

8. Section 2: Customizing Display View Ruler Customize Ribbon Quick Access Toolbar

9. View Ruler • Select View Tab • Enable Ruler checkbox • Allows you to customize tabs

10. What is the Ribbon? • Customize the Tabs you have available. • 2010 and 2013 only!

11. Customizing Your Ribbon • Select File > Options • Select Customize Ribbon from the Word Options window.

12. Customizing, cont. List of Commands and Functions Tabs Create your own tabs!

13. Practice Activity: Customize Display • Create a Custom Tab, Rename it “Practice” • Create a Custom Group named “Format” • Add 5 functions to your Group

14. Quick Access Toolbar • Creates shortcuts for common functions • Add/remove functions by selecting the arrow to the side.

15. Section 3: Formatting Text Paragraph Settings Quick Styles Tables of Contents

16. Paragraph Settings • Major complaint = Weird spacing of documents • Use the Paragraph menu to set and modify spacing

17. Style Ribbon • Locate the Styles Ribbon (Under the Home tab) • Organize and Standardize text format easily

18. Customize Existing Styles Right-Click on a Style to customize your settings.

19. Practice Activity: Modify this Style! • Change the font, size, and color for Heading 1. • Change “Viewing Styles” to Heading 2 and customize that style. • Change “Create a New Style” and “Modify Existing Styles” to Heading 2. • Change the font for all Normal text.

20. Saving Style Set Word 2007/2010 • Select Change Styles • Select Style Set • Select Save as Quick Style Set... • Create a name and select Save Word 2013 instructions on next slide! Hang in there!

21. Saving Style Set Word 2013 • Go to Design Tab • Click on the More arrow. • Select Save as New Style Set... `

22. Building Tables of Contents • Your Table of Contents uses the Style to determine levels • Select Insert Table of Contents to customize Word 2013: Select Custom Table of Contents

23. Formatting TOC Assign levels to Styles Modify look of TOC

24. Practice Activity: Create a TOC • Create Table of Contents • Show only 2 Levels: Heading 1 and Heading 2

25. Modify an Existing TOC • Right-click inside the TOC • Scroll to TOC • Select Table of Contents... Refreshes the TOC Takes you back to the TOC window.

26. Lesson Summary • Keyboard Shortcuts • View Ruler • Quick Access Toolbar • Customizing Display and the Ribbon tabs • Formatting Text using Quick Styles • Tables of Contents

27. What’s Your Take-Away? • Take the sticky note back to your desk • Share with your co-workers, spouse or friends • Talking about your learning will help make it stick Write down one thing you learned today.

28. Next Round? Email ISD@asec.aero if you’d like to delve deeper into any of these topics. • Mail Merge • Creating Templates/Designs • Track Changes • Building Forms