University of Wisconsin Digital Collections Center 2006 LSTA Grant Workshop January 11, 2006

1. University of WisconsinDigital Collections Center2006 LSTA Grant WorkshopJanuary 11, 2006 Packing, Shipping, and Handling Materials Vicki Tobias, Digital Services Librarian

2. Packing, Shipping, and Handling Materials Packing Materials for Transfer • Archival standard boxes (e.g. Records Center boxes) • Acid-free packing materials • Pack tightly, don’t over-stuff • Internal packing slip -- Institution -- Project Coordinator (name and contact information) -- Project name -- Inventory of box contents -- Total inventory (e.g. 1 of 3 boxes shipped) UW Digital Collections Center

3. Packing, Shipping, and Handling Materials Transferring Materials to and from UW • In-person • Wisconsin South Central Library System (SCLS) UW Digital Collections Center

4. Packing, Shipping, and Handling Materials Transferring Materials to and from UW • Transfer materials in-person • Guarantees safe arrival • Valuable, fragile, or oversized items • Check project timeline / schedule • Contact UW project representative to coordinate transfer UW Digital Collections Center

5. Packing, Shipping, and Handling Materials Transferring Materials to and from UW-Madison • Transfer through Wisconsin South Central Library System • South Central Library System – Delivery System http://psw.scls.lib.wi.us/delivery/ UW Digital Collections Center

6. Packing, Shipping, and Handling Materials Transferring Materials to and from UW • Transfer through Wisconsin South Central Library System • Delivery network includes public libraries throughout Wisconsin • Institution – Delivery Hub Appleton Public Library – Outagamie-Waupaca Madison Public Library – South Central Manitowoc Public Library – Manitowoc-Calumet Mead Public Library – Eastern Shores Neenah Public Library – Winnefox Nicolet Federated Library System – Nicolet Waterford Public Library - Lakeshores UW Madison Memorial Library – UW Madison UW Digital Collections Center

7. Packing, Shipping, and Handling Materials Transferring Materials to and from UW • Transfer through Wisconsin South Central Library System • Delivery network, pickup locations and times • Routing label guidelines • Materials labeling and packing guidelines • Art objects, prints, and oversized items UW Digital Collections Center

8. Packing, Shipping, and Handling Materials Transferring Materials to and from UW • Transfer through Wisconsin South Central Library System SCLS Delivery System: Customer Service and Questions Email: delivery@scls.lib.wi.us Phone: (608) 266-6039 FAX: (608) 266-4881 Delivery Request Web Form: http://psw.scls.lib.wi.us/delivery/services/services_special.html UW Digital Collections Center

9. Packing, Shipping, and Handling Materials Where to send materials? UW Digital Collections Center 431 Memorial Library 728 State Street Madison, WI 53706 Attn: Vicki Tobias, Digital Services Librarian UW Digital Collections Center

10. Packing, Shipping, and Handling Materials What happens to my materials upon transfer to UW? • Inventory • Storage • Handling UW Digital Collections Center

11. Packing, Shipping, and Handling Materials What happens to my materials upon transfer to UW? • Inventory • Item-level inventory in Digital Projects database • Pre-production inventory, post-production “de-inventory” • Inventory receipt generated and returned to content provider • Storage • Climate controlled storage facility • Maintain in locked storage when not in use • Professional standards UW Digital Collections Center

12. Packing, Shipping, and Handling Materials What happens to my materials upon transfer to UW? • Professional standards • Adherence to library and archives professional standards for handling materials • Staff training • Workplace environment and policies UW Digital Collections Center

13. University of WisconsinDigital Collections CenterLSTA Digitization Grant Training WorkshopJanuary 11, 2006 Packing, Shipping, and Handling Materials Vicki Tobias, Digital Services Librarian