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EU P ROJECTS : W HAT IS THE NEXT STEP ?

EU P ROJECTS : W HAT IS THE NEXT STEP ?. Prof. Dr. F azilet VARDAR SUKAN Ege University Science and Technology Centre 22 April 2006. 1993 : Joining EU projects (FP5) 1997 : EB İ LTEM Management 2002 : EU Regional Contact Point 2003 : National Delegate for Science and Society

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EU P ROJECTS : W HAT IS THE NEXT STEP ?

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  1. EU PROJECTS: WHATIS THE NEXT STEP? Prof. Dr. Fazilet VARDAR SUKAN Ege University Science and Technology Centre 22 April 2006

  2. 1993 : Joining EU projects (FP5) • 1997 : EBİLTEM Management • 2002 : EU Regional Contact Point • 2003 : National Delegatefor Science and Society • 2004 : 6 EU FP6 projects – Coordinator in 2 • 2004 Coordinator of Ege Mobility Centre • 2004 Member of IRC Network, ERA-MORE Network and East-West Network • 2005 : EU Project evaluator • 2005 : Best project awards of TUSMES IRC-EGE Project - Social Responsibility award BIOACE Project – Women in Science Award

  3. Contents • EU Framework Programmes • Progress from 2002 to Today • National Infrastructure • Infrastructure at Ege University • Turkish Performance in FP6 • EU FP Projects • Frequently seen errors in proposal submission • Getting Ready for FP7

  4. European Union Framework Programmes

  5. EU FRAMEWORK PROGRAMMES OBJECTIVES • To increase the Scientific Research andtechnology Development capacity, • To facilitate social and economic development DURATION 4-year programmes since 1984

  6. EU FRAMEWORK PROGRAMMES / FP5 • 5 th Framework Programme: • 51,675 organisations - • 15,408 project proposals submitted (€16,866M) • 72Turkish institutions • 22,364 organisations – • 4,413 projectssupported (€4,293 M) • 16 Turkish institutions • 9 universities • 5 research centres • 2 companies • 1999-2002 €14,960M

  7. AT THE BEGINNING OF FP6? • Unprepared, inexperienced and lacking know-how on EU funds • Inexperienced, uninformed and lacking supportingorganisations for programme rules, project types and project preparing • New to EU bureucracy • Gaps andambiguities in national legislation • No set culture for team work and joint projects • Languageproblems • Inefficient coordination and deficiencies in communication networks

  8. AT THE BEGINNING OF FP6? • Low level of inter-disciplinary interaction • Financial difficulties in attending partnering events • Physical distance from Central Europe • Gaps andambiguities in national andinstitutional • legislation • Being little-known in Europe, • Inadequate lobbying in Brussels, • Participation of Turkey in FP6 not widely known among EU countries.

  9. AND NOW…. …. After 4 years : • National organisation has been completed, • NCPs and ICPs are still not enough, but now they are more informed and active, • Many awareness activities have been organised, • Foreign researchers have come to know Turkish researchers, • Many documents have been translated, printed and distributed, • Web sites have been published, • New Legislation have been passed • International relations have been established, • Collaboration among organisations have been started, • More Experience on calls, proposals, project preparation and budgets, • Many proposals have been submitted – still not enough • Turkish researchers are now acting as project coordinators,

  10. EU FPs NATIONAL ORGANISATION TUBITAK EU FP6 NATIONAL COORDINATION OFFICE (November ’02)

  11. FP6 TURKISH NATIONAL ORGANISATION EU FP6 National Coordination Office has been established within TÜBİTAK inNovember 2002 • Office has 1 National coordinator, 18 NCPs and a support department. • 500 ICPs have been appointedin state and private universities and organisations. • Turkey is being represented in Programme Committees by “Observer Delegates” as a candidate country, • An expert attends all meeting together with the National delegate.

  12. FP6 TURKEY ORGANISATION

  13. MISSION OF NCPs • Information dissemination • Sign posting, • Raising awareness, • Forwarding information and documents to potential participants and ICPs via internet, e-mail, etc. • Partner Search • Contributing to ERA through contacts with other NCPs • Participation to Programme Committee Meetings • Participation to the NCP meetings, distributing the results throughout the country.

  14. TUR&BO OFFICE IN BRUSSELS Turkish Research and Business Organisations Public-Private-Partnership (TuR&Bo-ppp) • TuR&Bo-ppp that is an international non-profit Association representing Turkish Research and Business world established in Brussels, established for lobbying activities. • The founding members of this association are TOBB, TÜBİTAK, KOSGEB ve TESK. Web: http://www.turboppp.org

  15. NEW LEGAL AND FINANCIAL REGULATIONS IN TURKEYFOR EU FPs

  16. LEGAL AND FINANCIAL GUIDELINES and REGULATIONS • “The accounting and expending principles and procedures of the grants transferred to Public Administrations in return to projects from the sources of EU and International Institutions” prepared by Ministry of Finance, and entered into force as of published in the official journal 25766; dated March 25, 2005. • In May 20, 2005; a communiqué is published on the “Application of Goods and service deliveries, Value added taxes of works and acts, Private Consumption Tax, Stamp Tax, Inheritance Tax within the context of Projects, Activities and Actions financed by EU or co-financed by Turkey - EU In accordance with Turkey – EU Framework Agreement”

  17. SOME TUBITAK FP6 ACTIVITIES • Info Days • In 34 cities, 213 info days, 14,000 participants

  18. SOME TUBITAK FP6 ACTIVITIES • Via TR-ACCESS Project in 2005 • 14 General Meetings • 7 Thematic Area Conferences • 19 Thematic Area Info Days • 1 Technology Platform Info Day • 2 Thematic Area Workshops • Success stories and evaluator experiences from Turkey • “Project Proposal Writing Education” by NCO

  19. SOME TUBITAK FP6 ACTIVITIES Activities Specific for SMEs Project Proposal Writing and Project Evaluation Seminars • In 2005, 350 experts have been etrained in İstanbul, Ankara, İzmir and Bursa Determination of SMEs with High R&D Capacity • 2500 SMEs have been determined, selected 100 SMEs are currently under technology audit phase, • Aiming to raise the proposal writing and participationcapacities of SMEs to FP6 projects

  20. SOME TUBITAK FP6 ACTIVITIES • Encouraging mobilisation of researchers • ERA-MORE is active in 33 EU countries with 200 mobility centres • Turkey has participated to ERA-MORE via TR-MONET (Turkish Mobility Network) project • 6 centres have been established as pilot centres in İstanbul, Ankara, İzmir and Gaziantep Harita ekle

  21. SOME TUBITAK FP6 ACTIVITIES • FP6 news alerts • E-mail lists are being used for each thematic area. • Regular updating of member informations. • Web site has links for partnersearch and daily announcements for each thematic area. • Easy access to the past event details (presentations, docs, etc.) via web site • Special precautions taken against virus attacks

  22. SOME TUBITAK FP6 ACTIVITIES Web Sites http://www.fp6.org.tr and http://traccess.tubitak.gov.tr • Web tools • Researchers profiles of FP6 • Registration interface to the Researcher Info System (ARBİS) • Interface for Turkish researchersto search a Turkish partner • Seminars (TR-ACCESS) • Project Proposal Submission Seminar • Project Validation Testing Seminar • Project Proposal Submission Control Tool

  23. SOME TUBITAK FP6 ACTIVITIES Publications • Brochures, booklets, bulletins, posters, CDs, etc. Have been prepared • These are being distributed at Info days or such events to the participants, and posted to the NCPs. • Accessible at http://www.fp6.org.tr and http://traccess.tubitak.gov.tr/

  24. SOME TUBITAK FP6 ACTIVITIES • Active Participation to FP6 with 22 projects - TÜBİTAK’s budget is over €2M • Contents of the projects: • Nation-wide awareness raising and training activities for FP6 • Facilitatingthe: • Integration, • Partnering, • Collaboration and • Internationalisation of Turkish researchers and industries with their European conterparts.

  25. TUBITAK SUPPORT • Project Proposal Encouragement Award Programme(1,589,224.50 YTL for 523 projects) • Travel and Partnering Event Support Programme (160,000 YTL for 149 researchers) • TR-ACCESS Domestic Researcher Mobility Support (€37,100 for 14 researcher)

  26. SOME TUBITAK FP6 ACTIVITIES In 2005 • Turkish R&D Catalogue has been published. • Researchers have been classified according to their thematic areas. • Updated Catalogue will be published in 2006.

  27. TURKISH RESEARCH AREA (TARAL) • Decisions of BTYK (September’04) • R&D share was 2% of GDP in 2005 • Full time equivalentscientists will reach 40,000 in 2010 (currently 27,000, 70% located in universities)

  28. SOME TUBITAK FP6 ACTIVITIES Researchers’ Database “ARBİS” Research Infrastructure Database “TARABİS”

  29. SSA CALL FOR CANDIDATE COUNTRIES FOR IMROVING INFRASTRUCTURE Country Applied Evaluated Supported Turkey 138 11 Bulgaria 90 7 Romania 118 9 Total 371 346 27 11 projects have been supported by EC with total € 8.12 million

  30. EGE UNIVERSITY SCIENCE AND TECHNOLOGY CENTER FP6 COORDINATION OFFICE ( Since 17 October 2002) [Direct link to NCP]

  31. EBİLTEM ESTABLISHMENT: Ege University Science and Technology Center (EBILTEM) wasestablishedin 1994to bridge the gap between the industryandthe university. MISSION: The mission of the centre is to form an effective interfacebetween industry and university, with the support of EgeUniversity’s infrastructure and expertmanpower. PERSONNEL: 26 multidisciplinary professionals (19 at EBILTEM professional, 4 at EU Projects and 3 support personnel) Additionally, the potential of the academic personnel at Ege University is utilized.

  32. THE UNITS ACTIVE AT EBILTEM • Industrial RelationsUnit • Project CoordinationUnit • EU FP6 Coordination Office • Technical Maintenance & Repairs Unit • Laboratory ServicesUnit • Human ResourcesUnit • Organization Management Unit • Liaison Bureau of the Turkish Patent Office • Innovation Relay Center, IRC-EGE • Incubation Center, KOSGEB-TEKMER • R&D Units for Multidisciplinary Topics • Satelite Laboratories

  33. SCIENTIFIC & TECHNICAL ORGANIZATIONS INDUSTRIAL PROTOCOLS & CONTRACTED RESEARCH GUIDANCE FOR INDUSTRIAL PROPERTY RIGHTS SECURING OUTSIDE R&D FUNDS AND VENTURE CAPITAL INNOVATION & TECHNOLOGY TRANSFER EBILTEM REGIONAL GUIDANCE FOR EU PROJECTS EQUIPMENT PARK & TECHNICAL MAINTENANCE COORDINATION OF UNIVERSITY R&D FUNDS PROJECT MANAGEMENT

  34. EGE UNIVERSITY EBILTEM EU FP6 COORDİNATION OFFICE (17th November 2002) In this framework, being aware of the responsibility it bears as the oldest academic institution in the Aegean Region, the University of Ege has taken a regional initiative • it endeavours to create synergies aimingto achieve high-impact activities in the EU programmes. • Trying to claim back the contribution of Turkey via project support • Serve as a regional contact point, EU FP6 Coordination Office has been set up at EBİLTEM.

  35. BEFORE FP6 • “EU FP6 and the roles of Universities” meeting was organised in June 2002 • 15 Regional Universities participated • It was agreed upon that the regional Universities need to be regularly informed on: • FP6 mechanisms • Evaluation criteria • Proposal submission methods • Each university allocated their officer in charge on FP6 activities

  36. EGE UNIVERSITY EBILTEM EU FP6 COORDINATION OFFICE • Serving in the region as a Regional Contact Point to: • 14 Universities in Aegean Region • Research Centres • SMEs • Industrial Associations • Regional Authorities • NGOs

  37. ACTIVITIES-1 • Researcher Database and Partner Search • Communication with EC and NCPs • Publications and TV programmes • E-bulletin • E-mail announcement list • Contribution to the national legislative committees for use of EU FP6 funds and for structural organisations in the University

  38. ACTIVITIES-2 • Interactive training programmes, • Information disseminationthroughSeminars, conferences and info days, • One-to-one meetings, • Sign posting and Consultancy for proposal preparations and project management (Assistance in contract negotiation and administration problems) • Financial support Programmesfor Ege University Researchers

  39. EVENTS Organized by EBILTEM; • 56 Conferences / Seminars / Info Days • 5 workshops and • 35 participated in Domestic / International meetings

  40. PUBLICATIONS • EU programmes • EU FP6 • Genel Bilgiler – Yayın No. 13/1 • Avrupa Birliği Politikaları – Yayın No. 13/2 • Öncelikli Tematik Alanlar – Yayın No. 13/3 • AB 6.Çerçeve Programı CORDIS Web Sayfası Kullanma Kılavuzu -Yayın No. • AB 6. Çerçeve Programı Koordinasyon Ofisi Çalışmaları - Yayın No. 13/5 • Kısaca AB 6.Çerçeve Programı – Yayın No. 13/6 • Elektronik Teklif Öneri Sistemi • NoE- Mükemmeliyet Ağları Broşürü • IP -Bütünleştirilmiş Projeler Broşürü • KOBİ’lere Yönelik Destekler Broşürü • Mali Konular Kılavuzu • Proje Tekliflerinin Değerlendirilmesi Nasıl Yapılmaktadır? • Proje Yürütülürken Ortaya Çıkabilecek Sorunlar • Fikri Mülkiyet Hakları • AB 6. Çerçeve Programı ve EBİLTEM 6.ÇP Koordinasyon Ofisi Tanıtım Broşürü • EU FP6 Projects • IRC-EGE Broşürü • REGinNET Broşürü • FISh Broşürü • Star-Net Broşürü • TR-MONET Projesi ve E.Ü. EBİLTEM Mobilite Merkezi Broşürü • EU FP7 • Türkiye için Yeni Fırsatlar: AB 7.Çerçeve Programı

  41. EVALUATION OF THE CURRENTSITUATION According to EC’s data as of April 2004; (*) Germany is a successful country in framework programmes and has a comparable population with Turkey. This is why Germany’s data is shown in the table.

  42. FP6 PROJECT SUBMISSIONFOR PROVINCES IN TURKEY

  43. FUNDED FP6 PROJECTS

  44. FP6 SUCCESS RATES OF TURKEY* (*) TUBITAK

  45. SECTORAL DISTRIBUTIONOF TURKISH FP6 PARTNERS

  46. EGE UNIVERSITY Submitted projects:109 Evaluated projects:99 Approved projects:19 [2 IP, 1 NoE , 6 STREP, 1 Marie Curie (ToK), 6 SSA,2 CA, 2 ETI] Compared with Success Rates of: EU : %23 Turkey : ~%15 Ege University: ~%20

  47. ON-GOING PROJECTS OFEBILTEM IRC-EGE- SSA (2004-2008) (Innovation Relay Center) REGinNET- SSA (2004-2006) (Regional approach towards FP6. Network of contact points in large Accession Candidate Countries and Member States) FISh - SSA (2004-2007) (Facilitating Innovation for Sustainable Fisheries and Marine Resources) of the Project) STAR-NET- SSA (2005-2007) (Formation and development of a consolidated structure forsupport of organizations in all NMS and AC for participationin IST activities) PROMPT- SSA (2005-2008) (Peripherical Regions Oriented Measure for Promotion of Technological Intelligence)

  48. ON-GOING PROJECTS OF EBILTEM WITH TUBITAK “TR-MONET” (Turkish Mobility Network) E.Ü. EBİLTEM MOBILTY CENTER “IST-MENTOR+” “IST Multiplier”

  49. EBILTEM FP6 ACTIVITIES Participation in EU FP6 projects • Currently taking active part in 7 projects Contents of On-Going FP 6 Projects byEBILTEM : • Organising Regional and National informative meetings and training activities • Being a bridge among Turkish and EU researchers and industries via • Promoting integration, • Stimulating partnering in projects • Increasing contacts • Establishing new cooperations, • Identification of SMEs with high R&D potential • Increasing of University-Industry cooperation

  50. PARTICIPATION IN FP6 NETWORKS • IRC-Ege -IRC Network (33 Countries, 73 centres) • IST ”Multiplier” - EAST-WEST Network ( 79 multipliers ) • Star-Net Project - IDEAL-IST Network (34 Countries ) • E.Ü. Mobility Centre - ERA-MORE MOBILITY Network (33 Countries, 200 Centres)

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