EGPAF Mozambique OCVAT baseline September 8-10 , 2010

1. Introduction EGPAF MozambiqueOCVAT baselineSeptember 8-10, 2010

2. Wednesday: Self-Assessment Thursday: Analysis Friday: Feedback & Action-Planning Monday: Report to CDC Sept. 28: Debrief to HQ Agenda of the Week

3. I – OCVAT in the EGPAF Context The Organizational Capacity and Viability Assessment Tool (OCVAT)

4. Purpose of OCVAT for EGPAF • To establish a systematic method for: • Identifying NGO partners’ organizational capacity-building needs • Planning for building NGO partners’ capacity • Monitoring NGO partners’ progress • Making transition decisions (i.e. when, what and how much responsibility to transfer)

5. Capacity vs. Performance Performance Capacity Environment

6. Boundary of the assessment • Control of some functions intertwined between DC and Mozambique • So how do we score? • Answers reflect actual and current situation of EGPAF-Mozambique, with mix of US and country-controlled functions. • Small team scores on Autonomy of EGPAF-Mozambique in execution of each specific function • Used for and Presented with Findings

7. External (EGPAF) Score Internal (CIDRZ) Score • External, “monitoring” purpose • Anchored in “word-pictures” • Close reference to validation documentation • Receives feedback from self-assessment • Consensus • Facilitator’s recommendation DECISION: • Informs EGPAF transition planning • Internal self-assessmentAnchored in “word-pictures” • Receives feedback through: • Analysis of consensus [Internal & External] • ‘Adjusted qualitatively’ in team review & discussion • Informs Facilitator’s feedback DECISION: • Informs Country / Organizational Development planning OCVAT Scores – 2 perspectives

8. Expected Outcomes and Next Steps • Outcome – OCVAT Week: Draft Detailed Transition Plan (DTP) started for priority Capacity Areas. • Outcome – Next two months: • EGPAF units work with EGPAF-Moz staff to finalize capacity building plans for each capacity area (final work plan submitted to Global Transition staff) • Progress in implementing capacity building plans

9. EGPAF: HQ Backstops – external scores EGAPF-Moz: internal self-assessment ICF Macro: Data analysis Dialogue on Roles

10. II – Content and Implementation The Organizational Capacity and Viability Assessment Tool (OCVAT)

11. OrganizationalCapacity & Viability Assessment Tool • Self Assessment & External “Validation” • Anchored Scale • Toward High Standards • Word-Pictures • Breaking Down Into 13 Capacity Areas and 75 Indicators to Assess a Complex Reality The OCVAT

12. OCVAT Capacity Areas Links to Dimensions of Organizational Management Leading / Directing Organizing Implementation Learning Resources Management Viability

13. Follow-up Self-assessment External “Validation” Preparation Major Phases of the OCVAT • Action planning • Joint Findings Review

14. Guided group discussion, followed by individual scoring for each OCVAT capacity area • The tool provides more than a score • Relative Strengths and Weaknesses • Assessment of Consensus / Outlier Views • Feedback by Participants prior to Action Planning • But also analyzed in view of • Convergence / Divergence with HQ • Reference to Validation Documents • Finally, modest role and weight of facilitator Overview of the OCVAT Self-Assessment Process (Day 1 of OCVAT)

15. Objective of Discussion • Common understanding, not agreement • Experiential anchoring to the assessment tool, not consensus • Sharing, not convincing or resolving • All opinions are valid |all participants* should contribute • * Group assignments for practical reasons [try to respect, unless critical experience required to inform debate] • Honest and candid viewpoints: value of experience, examples! • Confidentiality in group discussion—use critical judgment, common sense, and respect • Discussions end when shared understanding is reached [not when resolution or consensus is found] First Ground Rules for Discussions

16. <open sharing time> Additional Ground Rules for Discussion / for the Week

17. If you enter scores electronically, use file naming convention • OCVAT_parti#.xlsx [take paper with name of YOUR file] • If you enter on paper, please write your name on top or the name of the file • Name information will not be kept but ensure proper file naming conventions are respected Ground Rules for Scoring

18. The OCVAT ‘Scale’

19. Your score on the indicator, based on • What your experience is • Your opinion informed by knowledge from your colleagues • Matching the “word-pictures” of the scale to the best of your ability OCVAT Scoring – Cont’d If you feel you cannot score – write DK(=don’t know)

20. End of exercise – write your score

21. Governance [9] - 25’ Grants Management [4] - 15’ Resource Mobilization [4] – 15’ Session 1

22. Group Discussion (first area)Consider group of indicators • When you looked at these in the prior week, which description best suited your assessment [READ] • Probe: • Reactions? (agree, disagree?) • Scored higher? Lower? • Why? Instructions

23. Financial Management [9] - 25’ Office Operations [8] - 25’ Human Resources management [11] – 30’ Session 2

24. Program Management [6] - 20’ S Project Management [3] - 10’ A Networking [4] – 10’ S Session 3

25. Technical Capacity [4] - 10’ A M&E [5] - 15’ A I.T. [3] – 10’ A Communications [4] - 10’ S Session 4