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Atlas Financials Upgrade RBEC OM workshop Part 2 13 October 2008. Atlas Purchasing and Payables 9.0. Vendor Maintenance User Interface has changed IBAN functionality has been enhanced in 9.0 Enhancement to Receipts at the distribution level
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Atlas Financials Upgrade RBEC OM workshop Part 2 13 October 2008
Atlas Purchasing and Payables 9.0 • Vendor Maintenance User Interface has changed • IBAN functionality has been enhanced in 9.0 • Enhancement to Receipts at the distribution level • One can now specify receipt quantity at distribution level • Enhancement to integration with Assets facilitating IPSAS compliance • Possible to identify PO lines where receiving is optional or not required • Budget check from PO and Voucher Approval Pages • Voucher Entry component redesigned to include Copy down distribution, summary pages providing audit trail information and a new error page • Voucher Mass Maintenance can be used to modify a selected set of multiple vouchers at once, increasing productivity
9.0 Vendor Information • Menu labels changed and information in collapsible sections
Atlas Asset Management 9.0 • Close Reversal and Repost process • Allows entry of corrections in Asset Management after the close process has run and provides the ability to repost to the ledger • Eliminates the need to manually enter journal entries to correct fixed asset posting errors • Split Fund Functionality • Sourcing of amount only lines by amount and not quantity • System can be configured at business unit level to automatically prevent ‘amount only’ line items from being received • Online Inquiry/Reporting Enhancements • Asset Management will be re-implemented with IPSAS • Depreciation • Tangible and Intangible Assets will be taken into consideration • Business processes for transfer and retirement of assets may also change
Accounts Receivable 9.0 • Pending Items - Accounting Entries page • Project data now part of COA accounting entries • Need to enter PCBU first • Re-enabled chartfield inheritance for second line • Customer Account • No longer called ‘Collections’ - Navigation now is: Accounts Receivable ->Customer Accounts -> Item Information -> View/Update Item Details • Cash Control Accounting entries GLJE’d separately from Direct Journal Deposits • Pending Item/Apply Payment ‘Group Action’ • Create (AR Specialist – FIN_TREAS) • Approve (Manager Level 1 , 2, Senior Manager or Manager Level 3) For the Future (UNDP): • Contracts Module • Will provide ability to better manage revenue • Full integration with Billing and AR
8.4 Pending Items – Pending Item 1 • Project Link available
8.4 Pending Items – Accounting Entries • PCBU/Prj ID/Activity not part of COA
9.0 Pending Items – Pending Item • Project Link Disabled
9.0 Pending Items – Accounting Entries • PCBU/Proj ID/Activity now part of COA
9.0 Customer Accounts • New Navigation: Accounts Receivable ->Customer Accounts -> Item Information -> View/Update Item Details
8.4 Group Action • Group Action Box was available to all users
9.0 Group Action Page • Group Action Page for general user profile (pending items can be entered by ATLAS users with General User Profile)
9.0 Group Action Page • Group Action Page for Manager Level 1, 2 and Senior (or Manager Level 3) • Set at the user preference level