Atlas Financials Upgrade RBEC OM workshop Part 2 13 October 2008

1. Atlas Financials Upgrade RBEC OM workshop Part 2 13 October 2008

2. Atlas Purchasing and Payables 9.0 • Vendor Maintenance User Interface has changed • IBAN functionality has been enhanced in 9.0 • Enhancement to Receipts at the distribution level • One can now specify receipt quantity at distribution level • Enhancement to integration with Assets facilitating IPSAS compliance • Possible to identify PO lines where receiving is optional or not required • Budget check from PO and Voucher Approval Pages • Voucher Entry component redesigned to include Copy down distribution, summary pages providing audit trail information and a new error page • Voucher Mass Maintenance can be used to modify a selected set of multiple vouchers at once, increasing productivity

3. 8.4 – Vendor Information

4. 9.0 Vendor Information • Menu labels changed and information in collapsible sections

5. 8.4 Vendor Information - Location

6. 9.0 Vendor Information - Location

7. 9.0 IBAN Configuration

8. 8.4 IBAN Data Entry

9. 9.0 IBAN Data Entry

10. New in 9.0 – User-defined Vendor Fields

11. New in 9.0 – Vendor Summary Page

12. PO: Receiving required field in 8.4

13. PO: Receiving Required field in 9.0

14. 9.0 - Budget Check from Approval Page

15. Atlas Asset Management 9.0 • Close Reversal and Repost process • Allows entry of corrections in Asset Management after the close process has run and provides the ability to repost to the ledger • Eliminates the need to manually enter journal entries to correct fixed asset posting errors • Split Fund Functionality • Sourcing of amount only lines by amount and not quantity • System can be configured at business unit level to automatically prevent ‘amount only’ line items from being received • Online Inquiry/Reporting Enhancements • Asset Management will be re-implemented with IPSAS • Depreciation • Tangible and Intangible Assets will be taken into consideration • Business processes for transfer and retirement of assets may also change

16. 8.4 Basic Add Navigation

17. Navigation to Basic Add in 9.0

18. Asset Type: new 9.0 Required Field on Basic Add

19. 8.4 Navigation to Cost Adjustment & Transfers

20. 9.0 Navigation to Cost Adjustment & Transfers

21. 8.4 Retire and Reinstate

22. 9.0 Retire and Reinstate

23. 8.4 Review Cost

24. 9.0 Review Cost

25. New AM page in 9.0

26. Retirement page in 8.4

27. Retirement page in 9.0

28. Atlas Accounts Receivable 9.0

29. Accounts Receivable 9.0 • Pending Items - Accounting Entries page • Project data now part of COA accounting entries • Need to enter PCBU first • Re-enabled chartfield inheritance for second line • Customer Account • No longer called ‘Collections’ - Navigation now is: Accounts Receivable ->Customer Accounts -> Item Information -> View/Update Item Details • Cash Control Accounting entries GLJE’d separately from Direct Journal Deposits • Pending Item/Apply Payment ‘Group Action’ • Create (AR Specialist – FIN_TREAS) • Approve (Manager Level 1 , 2, Senior Manager or Manager Level 3) For the Future (UNDP): • Contracts Module • Will provide ability to better manage revenue • Full integration with Billing and AR

30. 8.4 Pending Items – Pending Item 1 • Project Link available

31. 8.4 Pending Items – Accounting Entries • PCBU/Prj ID/Activity not part of COA

32. 9.0 Pending Items – Pending Item • Project Link Disabled

33. 9.0 Pending Items – Accounting Entries • PCBU/Proj ID/Activity now part of COA

34. 8.4 Customer Collections

35. 9.0 Customer Accounts • New Navigation: Accounts Receivable ->Customer Accounts -> Item Information -> View/Update Item Details

36. 8.4 Group Action • Group Action Box was available to all users

37. 9.0 Group Action Page • Group Action Page for general user profile (pending items can be entered by ATLAS users with General User Profile)

38. 9.0 Group Action Page • Group Action Page for Manager Level 1, 2 and Senior (or Manager Level 3) • Set at the user preference level