Other Additional Documents

1. Other Additional Documents • Learning objectives • Students are required to • 1. have a clear idea about the contents of shipping advice and beneficiary’s certificate. • 2. master the skills of making out a shipping advice and beneficiary’s certificate. • 3. have a good command of useful words and sentences.

2. Other Additional Documents • Ability objectives: • Understand and master the skills of these additional documents. • Job projects: • Make out these additional documents correctly.

3. Other Additional Documents(1-2) • Explanation • In additional to the above documents, the importers will always require the exporters to provide some other documents to show that they have fulfilled the contracts and help them go through the import formalities or sell the goods. These kinds of documents are called additional documents. And today we are goingt to learn these two kinds of documents.

4. Other Additional Documents(1-4) • What does a shipping advice include? • A shipping advice includes: • 1）sender and receiver’s names and address • 2）date of cable/fax • 3）some relative numbers such as invoice, L/C, contract and B/L etc. • 4）the details of shipment includes: name of commodity, quantity, the number of packages etc.

5. Other Additional Documents(1-5) • 5) the details of transportation: the transportation way, name of vessel, voyage, the port of loading, the port of destination, with partial, transfer etc. • 6）Signature

6. Other Additional Documents(1-6) • Example 1 • SHIPPING ADVICE DIRECTLY TO OPEN NOT WITHIN 24 HOURS AFTER SHIPMENT(NOT LATER THAN THE DATE OF B/L). • ABC TRADING CO. • 62 ZHONGSHAN ROAD • BROTHERS IMP. CORP. • 88 QUEEN STREET, HK • NOV. 21, 2006

7. Other Additional Documents(1-6) • SHIPPING ADVICE/ADVICE OF SHIPMENT • L/C NO. 123 INV. NO.6789 LUCKY ALARM CLOCKS 760 PCS 32 CARTONS USD6279 SHIPPED DONGFENG V19 FROM QINGDAO TO LONGDON WT HK ON/ETD OCT.25 ETA NOV.5 • ABC TRADING CO. • 黄 飞

8. Other Additional Documents(1-7) • Example 2 • SHANGDONG HOPE NATIVE • PRODUCE I/E CORP • 62, GUANGXI ROAD, QINGDAO • CHINA • SHIPPING ADVICE • TO SOO HUP SENG TRADING CO. SDN BHD., • 165 1ST FLOOR, VICTORIA STREET • 10300 PENANG MALAYSIA JULY 5, 2000 QINGDAO

9. Other Additional Documents(1-8) • RE: INV. NO. 123 L/C NO. PGH000348DC • WE HEREBY ADVISE YOU THAT THE FOLLOWING GOODS UNDER • L/C NO. PGH000348DC HAVE BEEN SHIPPED ON BOARD. DETAILS ARE AS FOLLOWS: • COMMDODITY: SHANGDONG BLACK DATES • QUANTITY: 5 M/TONS (200 CARTONS) • INVOICE VALUE: HKD46,150.00 CIF PENANG • PORT OF SHIPMENT: QINGDAO • PORT OF DESTINATION: PENANG

10. Other Additional Documents(1-9) • COMMDODITY: SHANGDONG BLACK DATES • QUANTITY: 5 M/TONS (200 CARTONS) • INVOICE VALUE: HKD46,150.00 CIF PENANG • PORT OF SHIPMENT: QINGDAO PORT OF DESTINATION: PENANG • SHIPPING MARKS: SHS • PENANG • 1-200 • NAME OF VESSEL: VICTORIA VOY NO. 28 • DATE OF SHIPMENT: JULY 5, 2000 • SHANGDONG HOPE NATIVE PRODUCE I/E CORP

11. Other Additional Documents(2-1) • What does a Beneficiary’s Certificate include? • A Beneficiary’s Certificate includes: • 1. Name and address of the exporter • 2. The title of the exact document • 3. To whom it may concern • 4. The sentence to certify, following it the title of the documents which required to certify such as “ We hereby certify that the following documents have been sent to…by DHL.”

12. Other Additional Documents(2-2) • 1) Two copies of B/L. • 2) Three copies of Packing List. • 3) Invoices in two copies. • 6. Signature

13. Job project (1-1) • Make out a Ship Advice according to the L/C on P110 and the following information: • 1. S/C No. :99A15AL5029 • 2. Commodity: Tri-Circle Brand Brass Padlock • 3. Unit Price:@USD7.357 per dozen CFR Bangkok • 4. Total Value:USD6624.30 • 5. Packing: In wooden cases of 100 doz. each

14. Job project (1-2) • 6.Vessel: East Wind V.19 • 7. Shipping Mark: NHIT • BANGKOK • NO.1-9 • 8. Gross weight : 1800KGS • 9. Measurements: 6.628M3 • Suggested answer:

15. SHANGDONG IMP/EXP CORP 62 JIANGXI RD, QINGDAO, CHINA ADVICE OF SHIPMENT TO: NAN HENG INTERNATIONAL 104/4……..BKK DATE: JAN. 6, 1999 RE: L/C NO. 001-10397-1998 WE HEREBY ADVISE YOU THAT THE GOODS UNDER THE L/C NO. … HAVE BEEN SHIPPEDON BOARD. DETAILS ARE AS FALLOW COMMODITY: QUANTITY: AMOUNT: NAME OF VESSEL: PORT OF TRANSPORTATION: PORT OF LOADING: PORT OF DESTINATION DATE OF SHIPMENT: TRI-CIRCLE BRAND BRASS PACKLOCKS 900 DOZ. (9 WOODEN CASES) USD6621.30 EAST WIND V.19 QINGDAO, CHINA QINGDAO, CHINA BANGKOK,THAILAND Sign JAN. 5, 1999 :

16. Job project • Making out a beneficiary certificate according to the L/C on P120: • “ 6 copies of invoices with 2 copies of non-negotiable Bills of Lading to be sent direct to agents M/S Pakistan General Trader, P.O. Box 5520 Karachi immediately after shipment by Registered post and beneficiary’s certificate to this effect must accompany documents.

17. Other Additional Documents(2-3) • Suggested answer • BENEFICIARY’S CERTIFICATE • JUNE 20, 1988 • Re: L/C NO. 513179/WL INDENT NO. 8575 • WE HEREBY CERTIFY THAT 6 COPIES OF INVOICES WITH 2 COPIES OF NON-NONGOTIABLE BILLS OF LADING HAVE BEEN SENT DRECT TO AGENTS M/S PAKISTAN GENERAL TRADER, P.O . BOC 5520

18. Other Additional Documents(2-4) • KARACHI IMEDIATELY AFTER SHIPMENT BY REGISTERED POST. • GUANHUA LIGHT INDUSTRIAL PRODUCTS • IMPORT & EXPORT CORP. P.R. OF CHINA • 张珊