City of Springfield Homeless Prevention & Rapid Re-Housing Program (HPRP) April 16, 2009

1. City of Springfield Homeless Prevention & Rapid Re-Housing Program(HPRP)April 16, 2009

2. Today’s Purpose Provide information on HPRP Gather your ideas and comments on the HPRP resources

3. Overview of Homeless Prevention & Rapid Re-Housing Program(HPRP)

4. Overview Program creation Title XII of American Recovery & Reinvestment Act of 2009 (ARRA) Amount of funding -- $1.5 billion Used Emergency Shelter Grant (ESG) formula Minimum grant = $500,000

5. Overview – Illinois HPRP funds

6. City Application Requirements Substantial Amendment to Consolidated Plan 2008 Action Plan (form HUD-40119) 12 day public comment period Completed & signed SF-424 Signed certifications 2 copies – HUD HQ and Field Office; Postmarked by May 18, 2009

7. City Application Requirements April 16, 2009 PUBLIC HEARING April 28, 2009 PUBLIC COMMENT PERIOD ENDS: May 15, 2009 SUBMIT THE AMENDMENT TO HUD July 2, 2009 LAST DAY FOR HUD TO DENY PLAN September 1, 2009 FUNDING RELEASE DATE September 30, 2009 FUNDS MUST BE OBLIGATED

8. HPRP Theme Housing (rental) Assistance For those who would be homeless “but for” this assistance

9. HPRP Eligible Activities (Section IV, A of Notice) Financial Assistance rental assistance should be ”needs based” Short-term Assistance: up to 3 months Medium Term Assistance: 4-18 months Security deposits; Utility deposits; Utility payments; Moving cost assistance; Motel & Hotel vouchers

10. HPRP Eligible Activities (Section IV, A of Notice) Housing Relocation & Stabilization Services Case management: counseling; developing, securing, and coordinating services; monitoring and evaluating participant progress; assuring participants’ rights protected; developing service plan Outreach & engagement: publicize the availability of programs to make people who are homeless/almost homeless aware of HPRP

11. HPRP Eligible Activities (Section IV, A of Notice) Housing Relocation & Stabilization Services Housing search & placement: services/activities designed to assist participants in locating, obtaining, retaining suitable housing. Tenant counseling, securing utilities, making moving arrangements; representative payee services concerning rent and utilities; mediation and outreach to property owners; securing utilities

12. HPRP Eligible Activities (Section IV, A of Notice) Housing Relocation & Stabilization Services Legal services: legal services to help people stay in homes – legal advice/representation in administrative or court proceedings related to landlord/tenant matters Credit repair: critical skills related to household budgeting, money management, accessing free credit report, resolving personal credit issues

13. HPRP Eligible Activities (Section IV, A of Notice) Data Collection & Evaluation • Reasonable and appropriate costs associated with operating a Homeless Management Information System (HMIS), reporting data and analyzing patterns of use • Participating in HUD-sponsored research and evaluation

14. HPRP Eligible Activities (Section IV, A of Notice) Administrative Costs – 5% of grant • Accounting for grant funds; • Reports and submissions to HUD; • Audits; • Staff training related to HPRP

15. HPRP Ineligible Activities (Section IV, B of Notice) financial assistance or services to pay for expenses eligible through other ARRA programs mortgage costs construction/rehab; credit card bills/consumer debt; car repair/transportation costs; travel costs; food; medical or dental care

16. HPRP Ineligible Activities (Section IV, B of Notice) clothing/grooming; home furnishings; pet care; entertainment; work/education materials; cash assistance to participants; general staff training

17. HPRP Ineligible Activities (Section IV, B of Notice) Payments directly to participants Sub-Grantees will be required to reimburse the City for any activities determined to be ineligible

18. Eligible Program Participants Notice sets forth requirements for participants receiving financial assistance or services Initial consultation with case manager At or below 50% AMI (based on family size) Homeless/at risk of losing housing and have no appropriate subsequent housing identified and lacks financial resources and support networks to obtain/retain housing

19. Eligible Program Participants: Two Populations Persons experiencing homelessness Rapid Re-Housing Model Persons at risk of experiencing homelessness Prevention Model

20. Eligible Program Participants: Rapid Re-Housing Model sleeping in emergency shelter; sleeping in place not meant for human habitation; staying in hospital or other institution for up to 180 days but sleeping in emergency shelter or inhabitable situation immediately prior timing out/graduating from transitional housing; victims of domestic violence

21. Eligible Program Participants: Prevention Model target resources toward persons most at-risk for experiencing homelessness notice identifies some risk factors –work with existing Continuum of Care prevention model.

22. Key HUD Dates & Deadlines • Grantee Submit to HUD • May 15, 2009 • HUD completes review • July 2, 2009 • Grantee signs agreement • with sub-grantees • September 30, 2009 • Expenditure of Funds • 60% - 2 year from day • HUD signs grant agreement • 100% - 3 years from day • HUD signs grant agreement

23. Reports Initial Performance Report - due October 10, 2009 Quarterly Reports due 10 days after end of each quarter Annual Reports 60 Days after end of each federal fiscal year (September 30th)

24. City of Springfield Contacts Sandy Robinson II Director Office of Community Relations Sandy.Robinson@cwlp.com / 217-789-2270 Chet Schneider Operation Coordinator Office of Planning and Economic Development Chet.Schneider@cwlp.com / 217-789-2377

25. SUB-GranteeRequirements

26. SUB_Grantee Requirements DUNS Number. All grantees and subgrantees are required to register with Dun and Bradstreet to obtain a DUNS number. www.dnb.com SUB- Grantees must be registered in the Central Contractor Registration (CCR). www.ccr.gov/startregistration.aspx.

27. SUB_Grantee Requirements Participation in local Homeless Management Information System (HMIS) All organizations providing services with HPRP funds are required to be active participants in the local HUD mandated information tracking and database service commonly known as HMIS. Coordination with local Continuum of Care (HC of C)

28. SUB_Grantee Requirements Habitability Standards Organizations providing rental assistance with HPRP funds will be required to conduct initial and any appropriate follow-up inspections of housing units into which a program participant will be moving. Units should be inspected on an annual basis and upon a change of tenancy. The minimum habitability standards are listed in Appendix C. Grantees may require more stringent standards.

29. SUB_Grantee Requirements Affirmatively Furthering Fair Housing Under section 808(e)(5) of the Fair Housing Act, HUD has a statutory duty to affirmatively further fair housing. HUD requires the same of its funding recipients. Grantees and sub-grantees will have a duty to affirmatively further fair housing opportunities for classes protected

30. SUB_Grantee Requirements Lead-Based Paint Requirements The Lead-Based Paint Poisoning Prevention Act (42 U.S.C. 4801 et seq.), as amended by the Residential Lead-Based Paint Hazard Reduction Act of 1992 (42 U.S.C. 4851 et seq.) and implementing regulations at 24 CFR part 35, subparts A, B, M, and R shall apply to housing occupied by families receiving assistance through HPRP Uniform Administrative Requirements Non-profit sub-grantees shall be subject to the requirements of 24 CFR part 84.

31. Coordinating with Others Examples include: Public Housing Agency contributing Section 8 vouchers to help with homelessness prevention and re-housing Collaboration with TANF dollars to supplement efforts. Local government divisions working to use CDBG dollars for housing activities

32. City of Springfield Plan

33. City of Springfield HPRP Allocation $516,191.00

34. Method of Distributing Funds Competitive process each applicant would be reviewed and scored using criteria established. very time consuming for both applicants and COS small window of time to complete process. Formula Allocation determine formula to allocate funds to be used. fund providers that are part of HMIS system and currently engaged in eligible program activities. less complex administration for COS and for providers.

35. Method of Distributing Funds Our Decision: Formula Allocation condensed time frame for submitting our plan to HUD fund providers that are part of HMIS system and currently engaged in eligible program activities. less complex administration for COS and for providers.

36. Budget Summary Total Amount Budgeted Homelessness Prevention Rapid Re-housing Financial Assistance $81,250 $304,132 $385,382 Housing Relocation and Stabilization Services $35,000 $70,000 $105,000 Subtotal (add Previous Two Rows) $116,250 $374,132 $490,382 Data Collection and Evaluation $0.00 Administration (up to5% of allocation) $25,809 Total HPRP Amount Budgeted $516,191

37. Re-Housing Program Process Points of Entry Transitional Housing Program Emergency Shelter Battered Women’s Shelter Drug Treatment Program Other Service Providers While in temporary housing, Individual / Familyis referred to… Re-Housing Program Providers Helping Hands – Individuals M.E.R.C.Y. Communities – Families • Screening for housing and social service needs • Individual / Family Action Plan developed • Housing search begins

38. Re-Housing Program Process Individual / Family moves to Permanent housing After Individual / family moves, provision / coordination of Case Management Support For 6 to 12 months • Tenant education • Household management • Money management • “Survival Skills” counseling • Welfare advocacy • Legal advocacy • Family & individual counseling • Liaison with schools • Parenting education • Health/nutrition counseling • Address children’s special needs • Child abuse & neglect intervention & prevention • Children care resources • Child care subsidies • Basic medical care • Job readiness program • Career counseling • Job training & placement • Basic remedial education • English language classes • Substance abuse prevention

39. Prevention Program Process Points of Entry Transitional Housing Program Emergency Shelter Battered Women’s Shelter Drug Treatment Program Other Service Providers Case managers from various points of entry prepare assistance application documents for… Prevention Program Coordinator / Review Panel Fifth Street Renaissance • Screening for program guidelines compliance • Over all programmatic tracking / reporting • Review / reporting on long-term recipient stability

40. Written Public Comments may be submitted through April 28 to: City of Springfield Office of Planning and Economic Development 800 East Monroe, Suite 107 Springfield, Illinois 62701 217-789-2377 www.springfield.il.us/oped

41. Public Comment Period