AGENDA

2. AGENDA • Purpose (Why Consolidate) • Consolidation Approach • Consolidation Status • Consolidation Financials • Steady State Measurements • Budget and Personnel Information Requested (HB 1304) 2

3. Purpose (Why Consolidate) • GOALMEASURMENT • Efficiency – Dollar Savings • Alignment – Survey Results • Quality – Service Levels 3

4. Federated Model of The Enterprise Agency Services Agency Layer Agency Specific Services Remain in Agency Shared Application Services Enterprise Layer Centralized Application Services Utilized by Multiple Agencies Technology Services Infrastructure Layer Centralized Technology Information Technology Processes (ITIL and PMBOK)

5. Implemented Services Implemented In Process Planned Technology Services OSF’s Service Portfolio Proposed Services Security Operations Center Incident Response Risk Assessment Disaster Recovery Awareness Training Policy - Procedures Cyber Security Seminar Application Development Consulting Application Support Server/Mainframe Desktop Network Operations Helpdesk Custom Printing Courier Services Service Desk Help Desk Hosting Desktop Computing Content Management Desktop Support File & Print Services E-mail and Calendar Imaging Wiki Data Center and Servers Mainframe Hosting Distributed Srvr Host Offsite Media Storage Data Center Space Voice and Data Services Wide Area Network Local Area Network Remote Access Contact Center Campus Broadband IP Telephone PBX Telephone Audio Conferencing Web Conferencing Cabling Inside Plant Outside Plant

6. Financial Mgt Systems Payroll/Human Resources Other Implemented In Process Planned Implemented Services Shared Services Proposed Services Transparency Reporting / Business Intelligence ARRA Transparency Openbooks Data.gov Financial Analytics Human Resource Procurement & Spend Extend / Collaborate Strategic Sourcing E-Supplier – Employee Self Svc Enterprise Learning Mgmt OK.GOV Custom Apps OK.GOV Websites AP Workflow Expenses (travel) Manager Self Service OK.GOV Licensing Help Desk Self Svc E-Bill Payment eProcurement OK.GOV Webstats Transaction / Streamline General Ledger Accts Payable Human Resource – Base Benefits- OK.GOV Payment Services Grants Provisioning Purchasing Budget Payroll Time & Labor Licensee Account Rec Billing Higher Education Interface Asset Mgmt Project / Grants / Contracts Inventory P-Cards

7. Consolidation Approach Consolidation Approaches • Agency by Agency - Consolidate all services for a specific agency one agency at a time (ie Treasury, Education) • Service by Service - Consolidate a specific service for all agencies that utilize the service (ie. enterprise e-mail, mainframe hosting) • Service by Agency – Implement a specific service or a small number of services for an agency. This is OSF’s traditional approach.

9. Service By Service Future • Oracle Completing Study for Unix Consolidation • Network Study: AT&T, OneNet, Lucent • Radio Study: Kimball • McAfee Study Security Services

10. Agency by Agency Employee Benefits Council Approve Leadership Common Vision Team Formation Project Scope and Plan Business Case AICCM Standard Process Refined Business Case Customer Relationship Transform Detail Plan Metrics Office Personnel Mgmt Treasury Education Tourism Board of Nursing Governance Performance Reviews Accountancy Board LP Gas Admin Abstractors Board Motor Vehicle Comm Arts Council Long Term Care Bd Aeronautics Optometry Bd Tobacco Settlement Police Pension Construction Ind Board Prof Engineers Lic Bd Comm on Teachers Prep Physicians Manpower Ethics Commission Licensed Social Workers Merit Protection OCAST Governor Comm Consumer Credit State Fire Marshall Teachers Retirement Disability Concerns Uniform Building Code Human Rights Comm Commercial Pet Breeder Pardon and Parole Interstate Oil Marginal Well Commission

11. Agency by Agency Future • Medium Sized Agencies • Indigent Defense System • Attorney General • Children & Youth Commission • Commerce • Department District Attorneys Council • Election Board • Auditor and Inspector • Insurance Department • Office of Juvenile Affairs • Land Office • Commissioners of the Libraries • Department Lottery Commission • Narcotics & Dangerous Drugs Control • Public Employees Retirement System • Personnel Management Office • Tourism & Recreation Department • Central Services - DCS • Secretary of State • Veterans Affair Department • Teachers' Retirement System • State Treasurer • Employees Benefits Council • Water Resources Board DCS, OSGEEIB, AND HEALTH ARE THE NEXT THREE AGENCY CONSOLIDATIONS THREE ADDITIONAL MEDIUM SIZED AGENCIES BEFORE JULY EIGHTEEN MONTH PLAN IN PROCESS

12. Agency By Agency Savings IT POSTIONS HAVE DECREASED 21% IN AGENCY BY AGENCY CONSOLIDAITON SERVER COUNT HAS DECREASED 58% IN AGENCY BY AGENCY CONSOLIDATION

13. Legislative Mandate Savings(Appropriated Agencies) IT COST HAVE DECREASED 10% SINCE 2009 IT POSITIONS HAVE DECREASED 11% SINCE 2009

14. IT Consolidation Savings Completed and In Process Projects CURRENT ESTIMATED SAVINGS OF $172M OVER 7 YEARS

15. Consolidated Agencies Strategic Initiatives Concept Initiation Planning Execution Close Shared Application Services 2011 2012 2013 State-wide Licensing E-Performance Human Resources Dashboard Board of Nursing Higher Ed Interface Absence Mgmt Enterprise Learning Mgmt III Licensing Electronic Action Form - EPAF Treasury Work Station Corrections HCM Grants, Project and Contracts Enterprise Learning Mgmt III State-wide Org chart GEAR UP State-wide Student Information System Cash Management OPM Career Tech Interface SEAS Interface and Data Exchange Time and Labor Pilot My Data Application BottommlineCheck Print OCAS Early Warning Indicator School Bus Certification K12 Longitudinal Data System Treasury Treasury GL Child Nutrition – Direct Certification Grants Provisioning CMS (New Website) Dept of Education Tourism

22. IT Budget and Personnel Status of Requested Information 100% OF THE AGENCIES HAVE RETURNED REQUESTED INFORMATION 38% OF THE AGENCIES HAVE MADE AGENCY SPECIFIC SYSTEM REQUEST

23. Agency Specific System Request