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ISES Coursework Completion System – Phase 2 Department of Public Instruction Susan Rose-Adametz, Business Analyst/Projec

ISES Coursework Completion System – Phase 2 Department of Public Instruction Susan Rose-Adametz, Business Analyst/Project Lead. CWCS Phase 1 CWCS Phase 2. CWCS Phase 2 - Leadership. Project Steering Committee: Rod Packard, IT Director Doug White, Student Services / Prevention & Wellness

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ISES Coursework Completion System – Phase 2 Department of Public Instruction Susan Rose-Adametz, Business Analyst/Projec

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  1. ISES Coursework Completion System – Phase 2Department of Public InstructionSusan Rose-Adametz, Business Analyst/Project Lead

  2. CWCS Phase 1CWCS Phase 2

  3. CWCS Phase 2 - Leadership • Project Steering Committee: • Rod Packard, IT Director • Doug White, Student Services / Prevention & Wellness • Rebecca Vail, Content & Learning • Sharron Wendt, Career & Technical Education • Julie Brilli, Teacher Licensing • Tiffany Boyd, Data Management & Reporting (Co Project Manager) • Jim Henning, Applications Development (Co Project Manager) • Sarita Jha, Applications Development (Technical Lead) • Susan Rose-Adametz, Applications Development (Business Analyst)

  4. CWCS Phase 2 - Collaboration • External Advisory Committee: this committee was formed to get input from districts. • Kelly Wildenberg, Kaukauna Area • Patt Goerke, Wauwatosa • Susan Gatzow, Arrowhead UHS • Lisa Van Dyke, Elkhorn Area • Frona Tenuta, Racine • Deb Zdun, Pittsville • Angela Moehring, Seymour • Michael Rauworth, Oconomowoc Area

  5. Common Data Fields • Course & Teacher / Student & Completion • Collection Type – Required field no changes • Submitting District – Required field no changes • School Code – Required field no changes • Year – Required field no changes • Term – Required field – Added Block Scheduling (values 1 through 10) • Record Type – Required field no changes • Section ID – Required field no changes

  6. Course & Teacher Data Fields • Course Code – Required field no changes • Classroom Type – Optional field no changes • Local Course Title – Conditional field no changes • Dual Enrollment Credit - Conditional field (required for grade levels 9 through 12) • Distance Education – Optional field (must assign a teacher role(s) other than monitoring educator and may be an educator outside of your district) • Virtual / Online Education – Optional field (must assign a teacher role(s) other than monitoring educator and may be an educator outside of your district)

  7. Course & Teacher Data Fields (cont.) • Project Based Learning – Conditional field no changes • Academic Service Learning – Optional field no changes • Alternative Education Programs – Conditional field no changes • Equivalency – Optional field – Added business rules limiting usage to secondary course codes • World Language – Required field – Added business rules world language codes valid based on school type • Bilingual/ESL – Optional field no changes

  8. Course & Teacher Data Fields (cont.) • Teacher Role – Required field (limited usage of monitoring educator role) • DPI Educator Number – Required field no changes • Last Name – Required field no changes • Former Last Name – Conditional field no changes Note: Educators may be from outside your district for specific CWCS course and teacher record reporting.

  9. Student & Completion Data Fields • WSN ID – Required field - Update WSN validation to be based on a District (a student may be enrolled in multiple schools within a district) • Enroll Date – Required field no changes • Grade Level Placement – Required field - Update the “ Grade Level Placement is not within Expected Range” Error to a Warning • Completion Status – Required field no changes

  10. Student & Completion Data Fields (cont.) • High School Credits Earned – Optional field – Update valid value between 00.000 and 10.000 per reporting term. • College Credits Earned – Optional field – Update valid value between 00.000 and 10.000 per reporting term. • Grade Earned – Optional for grade levels K4 through 8 and required for 9 through 12 (no changes) • Part-time Open Enrollment District - Required field for all grade levels (K4 through 12) • WSLS School – Optional field – When provided must be a valid school code from the DPI Agency Table. (WSLS Enrolled School)

  11. When you have a student taking a class at a different school within your district you will setup the student completion record as outlined below: • The following is an example of the Student Load File Definition: <?xml version=“1.0” encoding=“UTF-8” standalone=“no”?> <!DOCTYPE CWCS_TRANS SYSTEM “TR_CWCSWS.DTD”> <CWCS_TRANS> <DTG>02-10-2011 13:00:05 CST</DTG> <SEQ_NUM>00001</SEQ_NUM> <COLLECTION>CW1</COLLECTION> <DISTRICT>0001</DISTRICT> <SCHOOL> <SCHOOL>0002</SCHOOL> (CWCS Reporting School) <RECORD_TYPE>WS</RECORD_TYPE> <YEAR>2011</YEAR> <TERM>1S</TERM> • Example: middle school student with all data fields taking coursework at the high school <STUDENT> <SECTION_ID>ALG206B</SECTION_ID> <WSN_ID>1222567890</WSN_ID> <ENROLL_DATE>03/17/2007</ENROLL_DATE> <GRADE>08</GRADE> <COMPLETION_STATUS>P</COMPLETION_STATUS> <HS_CREDIT_EARNED>0.25</HS_CREDIT_EARNED> <COLG_CREDIT_EARNED>0.0</COLG_CREDIT_EARNED> <GRADE_EARNED>3.5</GRADE_EARNED> <PTO_ENROLL_DISTRICT>NA</PTO_ENROLL_DISTRICT> <WSLS_SCHOOL>0040</WSLS_SCHOOL> (WSLS Enrolled School) </STUDENT>

  12. Out of Scope • Will not be collecting CWCS data from; • the two state schools, multi-district charter schools, DOC, DHFS or CCDEBs. • summer school enrollment. • early childhood enrollment (K3 & PK).

  13. Questions or Suggestions?

  14. CWCS – More Information • http://dpi.wi.gov/lbstat/cwcsapp.html • ISES Help Desk – 800-507-5744

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